Team Assistant at World Bank
Team Assistant
| Job #: | req32153 |
| Organization: | World Bank |
| Sector: | Administration/Office Support |
| Grade: | GB |
| Term Duration: | 3 years 0 months |
| Recruitment Type: | Local Recruitment |
| Location: | Dar Es Salaam,Tanzania |
| Required Language(s): | English |
| Preferred Language(s): | |
| Closing Date: | 3/19/2025 (MM/DD/YYYY) at 11:59pm UTC |
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Description
Do you want to build a career that is truly worthwhile? Working
at the World Bank Group provides a unique opportunity for you to help
our clients solve their greatest development challenges. The World Bank
Group is one of the largest sources of funding and knowledge for
developing countries; a unique global partnership of five institutions
dedicated to ending extreme poverty, increasing shared prosperity and
promoting sustainable development. With 189 member countries and more
than 120 offices worldwide, we work with public and private sector
partners, investing in groundbreaking projects and using data, research,
and technology to develop solutions to the most urgent global
challenges. For more information, visit www.worldbank.org
IMPORTANT: The World Bank Country Office in
Tanzania is seeking a highly organized and energized professional,
capable of operating effectively and discreetly in a very demanding,
fast-paced and culturally diverse environment, to work as a Team
Assistant with the Tanzania Country Office.
The successful candidate will work under the leadership of the
Operations Manager; and the and the day-to-day interaction with the
Senior Executive Assistant (and the respective Cluster/Sector/Program
Leader(s) for the Tanzania team. The selected candidate will provide
administrative and client support to Operational Staff working in
various sectors, coordinated by the Task Team Leader. The job implies
frequent interaction with other institutional units, staff in other
locations (locally and internationally), Government officials,
consultants and external organizations.
Duties and accountabilities: –
The Team Assistant’s duties and accountabilities include, but are not limited to, the following:
(i) Operational and administrative support
– Use desktop processing skills to produce complex texts,
reports, presentations, charts, figures, graphs, etc., according to
World Bank format and distribution.
– Collect and input data provided by Task Team Leaders (TTLs)
into the central database, including processing new project status
reports.
– Keep abreast of the Organization’s directives and ensure effective processing of all project documents.
– Draft correspondence (standard letters, memos, faxes, etc.)
conforming to the Organization’s regional standards, using proper
grammar, punctuation and style and proofread materials.
– Schedule and organize meetings, missions, and other events.
– Draft minutes of meetings and provide assistance in editing large documents.
– Maintain up-to-date unit project files (both paper and
electronic) and retrieve data from various sources and compile these for
use by the TTLs. Program Leader, Country Director and/or the Country
Management Unit (CMU).
(ii) Information Management and Client interaction
– Answer internal and external queries on the assigned
portfolio or, as necessary, take accurate and comprehensive telephone
messages, and route them to appropriate persons to handle.
– Maintain current distribution lists, phone/address lists of project/product contacts, and distribute documents for the team.
– Co-ordinate with service units and liaise frequently with team members both in Washington and in the Country Office.
– Track and report on appropriate aspects of the Team’s operational activities.
(iii) Time management & Logistics planning
– Co-ordinate time management and schedules, taking current and
future priorities into account, anticipate and monitor changes, and
communicate the information;
– Track assigned tasks/project steps/ timetables using modern
office management technologies, coordinate with relevant staff, provide
assistance and/or information on project-related matters.
– Solve non-routine problems creatively and resourcefully and
assist in preparation and logistical planning for various events, e.g.
conferences, workshops, negotiations, board presentation and signing,
etc.
Other duties
Serve as a back-up to other staff and Task Team Assistants on project and administrative tasks.
Selection Criteria
Among other criteria, the successful candidate should be holding:
* Preferably a Degree in Secretarial Studies, Office Management, Social Sciences or Business Administration.
* Three (3) years relevant work experience in a large International or Service or Private Sector Organization.
* Proficiency in using advanced functions on Bank standard
computer applications (Windows applications: Word, Excel, and
PowerPoint);
* Knowledge of and ability to execute diverse work procedures
related to the timely processing and production of assigned outputs and
supporting administrative activities.
* Applied knowledge of Bank’s organization, procedures and
practices, including Bank records management and filing procedures is aa
added advantage.
* Thorough knowledge of work procedures in a typical assigned work unit.
* Demonstrated use of initiative and ability to make
appropriate linkages in work requirements and anticipate next steps; and
to follow through on team priorities in the absence of the team leader
and respond to requests for information.
* Ability to pass relevant Bank tests (e.g., English language, computer applications, etc.) as required.
* Committed, dedicated and team player with ability to deal
tactfully and effectively with staff and clients in a multi-cultural
environment.
* Proficient English skills (verbal and written), including
ability to draft routine correspondence and edit materials using proper
grammar, punctuation and style.
* Effective time management and organizational skills.
* Ability to produce high-quality work under pressure.
Read Also:
World Bank Group Core Competencies
The World Bank Group offers comprehensive benefits, including a retirement plan; medical, life and disability insurance; and paid leave, including parental leave, as well as reasonable accommodations for individuals with disabilities.
We are proud to be an equal opportunity and inclusive employer with a dedicated and committed workforce, and do not discriminate based on gender, gender identity, religion, race, ethnicity, sexual orientation, or disability.
Learn more about working at the World Bank and IFC, including our values and inspiring stories.
How to Apply:
To submit your application, please follow the link provided below.