Wednesday, May 13, 2020

Employment Vacancies at Americares Tanzania

  Nophsky       Wednesday, May 13, 2020
TITLE: Country Director
LOCATION: Mwanza, Tanzania
REPORTS TO: HQ Director of Africa and Middle East Programs
LENGTH: 12 months, with the possibility of extension based on performance and funding availability
About Americares
Americares is an emergency response and global health organization committed to saving lives and building healthier futures for people in crisis in the United States and around the world. Since it was established in 1979, Americares has delivered more than $12 billion in humanitarian aid to 164 countries, including the United States. Together with its global network of more than 3,500 hospitals, clinics and community health partners, Americares is improving health outcomes for millions of people in need each year.

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Position Summary
The Country Director will collaborate with Americares headquarters to determine and drive the strategic vision for Americares Tanzania. S/he will represent Americares in Tanzania with external constituents and develop and maintain positive relationships with government, multilateral, and NGO partners. The Country Director will provide programmatic direction and oversight for Americares programs in all Tanzania offices, and will oversee finances, operations, and staff management.
The Responsibilities of the Country Director will include, but are not limited to the following:
Program Development, Implementation and Evaluation
· Oversee current portfolio of health programs, including but not limited to maternal and child health, fistula, infection prevention and control, and access to medicines, in Mwanza and Kibondo.
· Lead efforts to strengthen existing programming, including standardizing and systematizing program planning, curriculum development and monitoring and evaluation activities.
· Participate in long-term planning and strategy with HQ staff.
· Work with Americares HQ and Americares Tanzania program team to design, develop, and implement new projects consistent with Americares strategy and Tanzanian Ministry of Health strategic priorities.
· Ensure projects are completed on time and within budget.
· Oversee grant disbursement including timely implementation of planned activities and appropriate expenditure of funds.
· Analyze results and outcomes of Americares projects.
· Oversee gift-in-kind medical assistance distribution, including the vetting of local partners, warehouse inventory management, and the import/customs clearance process.
· Ensure compliance with local and international regulatory issues in program development and implementation.
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Financial Management
· Overall responsibility for fiscal soundness of country operation and maintenance of effective internal controls.
· Ensure Tanzania office compliance with HQ and local guidelines and requirements, including timely financial reporting to HQ as required.
· Oversee effective cash management, review and approve financial reporting and budgeting.
Field Office Operations/Human Resource Management
· Manage full Tanzania team and directly supervise direct reports.
· Provide leadership, promote professionalism and teamwork, build working relationships, and mentor all Americares Tanzania staff members to work effectively and as representatives of Americares.
· Develop and implement policies for field office operations, ensuring that policies are in line with local regulations and link to organizational policies and procedures.
· Ensure compliance with all labor laws and laws governing operation as a registered NGO in Tanzania.
· In coordination with Americares HQ, identify human resource needs and recruit staff to meet those needs.
· Oversee employee and overall team performance and annual performance review process.
Communications
· Report to HQ in a timely and thorough way on all field office staff issues/incidents.
· Prepare regular reports to HQ on country and program activities.
· Coordinate with Americares HQ, including Global Programs, Finance, Development, and Communications as appropriate.
Representation and Coordination
· Serve as official representative of Americares in all government and community affairs.
· Actively engage local stakeholders and pursue collaboration and partnerships with other NGOs, INGOs, relevant Ministries, and private sector.
New Business Development
· In coordination with Americares HQ, identify sources of funding for Americares programs.
· Prepare concept notes, contribute to proposals, meet with potential donors, and lead Americares resource acquisition efforts in Tanzania.
Security, Health and Safety
· Update, implement and adhere to security policies.
· Coordinate security planning, monitoring, and systems with peer organizations, the UN system, and local authorities.
· Conduct discussions to identify and determine approaches to address staff’s stress levels and sense of security.
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Skills, Experience & Qualifications
· University Degree in Global Health, International Development, International Relations/Affairs, Public Administration or related field; Master’s Degree preferred.
· 10 years’ work experience and significant experience in a Country Director or similar senior role with an INGO.
· Proven track record of effective program design, implementation, and evaluation.
· Proven experience mentoring and building capacity of staff.
· Ability to communicate effectively, orally and in writing.
· Ability to produce clear and concise management information reports.
· Proven track record of managing financial and administrative resources of an INGO.
· Ability to work without constant supervision.
· Excellent communication and interpersonal skills with demonstrated ability to interface with high level government, NGO, and INGO officials and authorities.
· High level of integrity and attention to detail.
· A genuine belief in the mission of Americares.
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How to Apply
In order to be considered for this position, the applicant should please submit the following items in an expression of interest to Americares:
· Curriculum vitae or resume that clearly spell out qualifications and experience
· Cover letter highlighting interest in the position and relevant skills
· Academic credentials
Closing date 15 Jun 2020
CLICK HERE TO APPLY 

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TITLE: Finance and Operations Manager
LOCATION: Mwanza, Tanzania
REPORTS TO: Country Director, Tanzania
LENGTH: 12 months, with the possibility of extension based on performance and funding availability

Position Summary
Under the guidance of the Country Director, the Finance and Operations Manager will support all Americares operations in Tanzania, providing oversight responsibility for financial, logistics, physical inventory, administrative and operations functions. In support of the Country Director, the Finance and Operations Manager will provide management support to staff and partners on financial management, logistics, stores, programs, proposal development, human resources and staff development and administration. In this capacity, the Finance and Operations Manager will ensure efficient, transparent, and reliable finance and operations processes in compliance with Tanzanian legal requirements and Americares HQ financial management and accounting policies and procedures.
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The Responsibilities of the Finance and Operations Manager will include, but are not limited to the following:
Finance
· Lead all financial management and reporting in the Tanzania office, including supporting the Country Director in maintaining efficient financial controls and budget development, management, and tracking, including donor reporting.
· Monitor and, as necessary, coordinate compliance activities of all country offices to remain abreast of the status of all compliance requirements and to identify trends.
· Manage payroll and ensure Americares is meeting all related legal payroll tax requirements.
· Proactively engage in the budget development, implementation and revision.
· Provide regular financial analysis and prepare fiscal year expenditure pipeline on each project after each period closing in order to give recommendation for the budget holders and to track the approved fiscal year spending.

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· Review the fiscal year approved budget spending and advise relevant staff on spending status and ask for feedback on all over or under spending.
· Lead in the preparation of all financial reports and verification for accuracy of documentations.
· Support the program team in preparation of annual and project budgets while also providing sound financial management guidance.
· Ensure that Americares is in compliance with all Tanzanian legal regulations as it applies to financial management at an NGO operating in Tanzania including managing NGO registrations, work permits, visas, insurance issues, etc.
Logistics
· Oversee the procurement and management of supplies, assets, stock, computers (PCs and laptops), servers and communication.
· Oversee the management and maintenance of Americares vehicles or rental vehicles.
· Oversee the utilities (water, electricity, telephone and internet) in all field offices and ensure prompt payments and solutions management.
Procurement
· Ensure Americares procurement guidelines are adhered to in all Tanzania offices.
· Actively engage and support the country team in procurement planning to ensure timely delivery of project inputs and activities.
· Plan and engage with program teams to understand contract specification and with suppliers to develop a profile of delivery capability, which results in effective market engagement.
· Maintain accurate auditable records of all procurement processes to result in high compliance.
· Administer contract performance, including delivery, receipt, warranty, damages and insurance.
· Act as the principal responsible for all invitation to bid at the country office.
Information and Communication Technology
· Oversee the management and maintenance of IT and communications technology (laptops, printers, telephone and other means related to Information and Communication Technology).
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Human Resource Administration and Policy
· Ensure that the National Staff Human Resources Administration (HRM) policies (HRM instruments and systems) are in place and adhered to.
· Ensure proper HR administration and documentation.
· Ensure that HR administrative policies and practices are in line with the local legislation and keep the management informed of the updates/changes in the local labor and other relevant laws.
· Advise the Country Director and other managers on organizational development and personnel related issues.
· Implement Americares staff performance policies and processes in a timely and complete fashion.
Team Management
· Build financial management capacity of the project team through trainings, orientations, mentoring and coaching.
· Oversee maintenance and protection of all Americares assets and compile incident reports as necessary.
· Provide direct management and supervision of direct reports as applicable.
Program Support
· Provide oversight support to program staff as applicable, including, but not limited to, providing spot checks and accountability for inventories.
· Support on proposal development as assigned.
· Oversee sub-award administration to ensure compliance and strong fiscal controls.
· Work with all program staff on integrated management of all projects’ finances to ensure effective use of resources in order to achieve program objectives in compliance with all donor requirements.
· Provide training and/or guidance to program staff on Americares and donor policies, procedures and requirements, donor guidelines, and rules and regulations.
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Safety and Security
· Take lead in ensuring that high level staff safety policies and security measures are put in place and adhered to.
General Office Support
· Provide additional support and perform additional duties as requested.
Skills, Experience & Qualifications
· University Degree in Accounting, Finance, or Business Administration with at least 10 years work experience in finance/accounting/administration/logistics for INGOs.
· Comprehensive computer skills with practical knowledge of Microsoft Office (especially Word and Excel).
· Ability to communicate effectively, orally and in writing.
· Ability to produce clear and concise management information reports.
· Proven track record of managing financial and administrative resources of an INGO.
· Ability to work without constant supervision.
· Good interpersonal and communication skills.
· High level of integrity and attention to detail.
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How to Apply
In order to be considered for this position, the applicant should please submit the following items in an expression of interest to Americares:
· Curriculum vitae or resume that clearly spell out qualifications and experience
· Cover letter highlighting interest in the position and relevant skills
· Academic credentials
Closing date 15 Jun 2020
CLICK HERE TO APPLY
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