POST DESCRIPTION
I. POSITION INFORMATION
SVN: IOM/DAR/023/2023
Position title: Consultant-Field Engineer
Duty Station: Home based
Duration of Assignment: Six (6) monthsRecommended:
Type of Appointment Consultancy Contract
Organizational Unit: Programme Unit
Reporting direct to: Programme Coordinator
Estimated Start Date August 2023
II. ORGANIZATIONAL CONTEXT AND SCOPE
Established in 1951, IOM is a Related Organization of the United
Nations, and as the leading UN agency in the field of migration, works
closely with governmental, intergovernmental, and non-governmental
partners. IOM is dedicated to promoting humane and orderly migration for
the benefit of all. It does so by providing services and advice to
governments and migrants.
To ensure the timely and effective implementation of the construction
and renovation works under various projects implemented by the IOM
Tanzania Programme Unit is looking for an Civile Engineer to advise on
an on-call basis. The Engineer is expected to work in close cooperation
with Contractors and their engineering staff and report to and advise
the IOM Project Manager.
III. RESPONSIBILITIES AND ACCOUNTABILITIES
monitoring of activity work plans, progress
paration and updates of plans and
key trades and accepted standards of rehabilitation works from inception to
Specifically, the Consultant will have the following responsibilities:
On an on-call basis, advise and assist IOM as follows:
1. Manage the planning, organizing and development of all aspects of the construction works, including the
monitoring, documenting and reporting and coordination and supervision of contractors’ work.
2. Provide professional services required to oversee the design, construction / refurbishment of sites including the pre
detailed drawings, preparation of bills of quantities (BOQs), estimates
and tender documents, adjudication of bids, supervision and
certification of works, and follow up projects to ensure a satisfactory
conclusion.
3. Provide expert guidance on the construction works to diagnose defects
and specify remedial repairs, assist with cost management and analysis
and have a good understanding of the workmanship.
4. Ensure quality in all stages of completion (including documentation).
5. Supervise the contractors in the areas of monitoring, change of
orders, contract compliance, quality assurance, safety and documentation
of all interactions.
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III. RESPONSIBILITIES AND ACCOUNTABILITIES
6. Ensure that time action is taken to address any deficiencies in
quality/safety standards and provide solutions for improving the quality
of work.
7. Ensure that field reports are to a satisfactory standard in line with Quality Control System and Safety Plan(s).
8. Draft Plans of action for rectifying the defects, whenever needed. Coordinate all actions with the IOM Project Manager.
9. Ensure that all materials and equipment related to the Project meet the required standards and specifications.
10. Ensure that all tasks are completed to a satisfactory standard
before final payment is authorized by the IOM Project Manager.
Performance indicators for the evaluation of results
• Manage, and supervise all construction activities, and conduct regular
site visit to ensure that construction activities are running as per
plan, and specifications.
• Modify, and edit all technical documents, and design of new structures as per site requirements.
• Provide expert advice on design, planning, and management of
construction activities covering all type of activities may be required
for the new construction or renovation of an existing building.
• Conduct meetings with construction company to discuss all aspects of the project, and report to the management.
IV. REQUIRED QUALIFICATIONS AND EXPERIENCE
EDUCATION
• Bachelor’s degree in civil engineering; Advanced Degree in Civil Engineering preferred.
EXPERIENCE
• Minimum of 5 years of professional experience in technical survey,
design, cost estimation and overseeing project implementation.
• Operating and application of MS project, Primavera, Auto-Cad, and Engineering related software.
• Experience working with specialized international agencies (UN
Agencies, International organizations, and International NGOs) and in
close consultation and coordination with local authorities, community
representatives, implementing partners and field staff.
• Ability to operate AutoCAD 2D 3D, Scheduling (Primavera), Total
Station, SAP2000, Etabs, with respect to required plan, profile and
sections.
• Ability to conduct technical survey on the ground with latest survey equipment.
• Ability in geotechnical, and field technical tests.
COMPETENCIES
Values
• Inclusion and respect for diversity: respects and promotes individual
and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: maintains high ethical standards and acts
in a manner consistent with organizational principles/rules and
standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent
and committed manner and exercises careful judgment in meeting
day-today challenges.
• Courage: demonstrates willingness to take a stand on issues of importance.
• Empathy: shows compassion for others, makes people feel safe, respected and fairly treated.
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Core Competencies – behavioural indicators
• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a
serviceoriented and timely manner. Is action oriented and committed to
achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s
priorities and assumes responsibility for own actions and delegated
work.
• Communication: encourages and contributes to clear and open
communication. Explains complex matters in an informative, inspiring,
and motivational way.
V. LANGUAGES
Required
(specify the required knowledge) Desirable
Fluency in English and Kiswahili is required Working knowledge of French, Spanish, Portuguese is desirable.
OTHER:
Qualified female candidates and qualified person with disabilities are
encouraged to apply for UN vacancies and are protected from
discrimination during all stages of employment.
All application documents will be handled in accordance with IOM data protection policy. The selected candidate is required to commence the assignment as soon as the recruitment process completes.
NO FEES:
IOM does not charge a fee at any stage of its recruitment process
(application, interview, processing, training, or other fee). IOM does
not request any information related to bank accounts.
HOW TO APPLY:
Interested candidates should fill in the PH form, submit CV’s and cover
letter indicating Vacancy Notice number with 3 professional references
and contacts to email address: tzvacancy@iom.int
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Only e-mail applications will be considered.
For further information, please refer to: https://tanzania.iom.int/careers
Posting period: From 26th July 2023 to 08th August 2023
POST DESCRIPTION
I. POSITION INFORMATION
Vacancy Notice IOM/KSU/022/2023
Position title :National Movements Operations Officer (Field Support)
Position grade NO-B
Duty station Kasulu/Makere, United Republic of Tanzania
Position number To be created
Durations One Year Fixed-Term Contract with possibility of extension
Job family Operations
Organizational unit Movement Operations
Reports directly to Movement Operations Officer (Field Support)
Overall Supervised by Movement Operations Manager
II. ORGANIZATIONAL CONTEXT AND SCOPE
Since the inception of IOM in 1951, Movement Operations have been and
continue to be a fundamental pillar of the Organization’s work. The
organized movement of persons in need of international migration
assistance is a primary mandate of the Organization and a cornerstone of
IOM’s operations. This mandate has resulted in the international
transport of more than 15 million migrants and refugees worldwide.
Movement Operations departments in various IOM missions, coordinated
under the division of Resettlement and Movement Management (RMM) in the
Department of Operations and Emergencies (DOE) at IOM’s Geneva
Headquarters, are responsible for all aspects of travel for migrants and
refugees under IOM’s auspices, in accordance with the various framework
agreements with resettlement and receiving Governments and partners
across the spectrum of the Organization’s programmes.
Context:
Under the general supervision of the Movement Operations Manager and the
direct supervision of the Movement Operations Officer (Field Support),
is responsible for supervising movement operations activities in the
field, with the following duties and responsibilities:
III. RESPONSIBILITIES AND ACCOUNTABILITIES
1. Oversee up to four teams of staff members undertaking field
activities in an assigned area or areas, such as at an airport, transit
center, thirdparty facility, camp-based operation or sub-office, or in
relation to transportation, including supporting staff development
processes such as hiring, providing training, assigning duties and
giving feedback to staff members on their performance on a regular basis
to ensure high quality work and the accurate completion of field
support activities.
2. Oversee the efficient and effective management of airport services for arriving and departing individuals, including in relation to documentation, luggage, escorts and special services. Ensure staff at airports deliver the highest quality service possible and interact in the
appropriate way with airport and government officials and handle urgent issues as they occur. Monitor the work schedule, ensuring there is adequate coverage for daily flights, and validate all hours worked for HR. Process relevant financial paperwork for airport services in coordination with the IOM finance department.
3. Oversee staff as they assist individuals at transit centers or third-party facilities. Monitor the weekly shift schedule, ensuring coverage is adequate to maintain a professional, safe, secure and clean environment; address issues as they arise. Continually seek ways in which IOM can improve services, including in relation to food, water, non-food items, shelter, sanitation, briefings, signage and youth services; for third party facilities, regularly conduct checks to ensure accommodation is up to IOM standards. Manage assets and inventories, ensuring stocks are continually acceptable, supervise quality control of vendors, and manage the fleet of transit center vehicles and related driving schedules, staff and paperwork, if relevant. In coordination with the finance and procurement units, handle all paperwork related to facilities, including payment and procurement requests.
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4. Oversee staff undertaking the coordination of timely and adequate services for meals, snacks and water for individual staying at Transit Centers, third-party facilities or during transit in airports and other locations. Work closely with meal providers to ensure meals are culturally appropriate, hygienic and cost efficient; as needed, identify new vendors to provide services and negotiate agreements with them.
5. Ensure selection mission support, exit permit support and interpretation services are coordinated for individuals at the airport, in transit centers, camps, consolidation points and third-party facilities or during transport by air, ground or water, according to the highest ethical standards and guidelines established by IOM. Handle financial paperwork related to selection mission, exit permit or interpretation services as needed.
6. Supervise the coordination of transportation from consolidation points, transit centers and third-party facilities, including liaising with service providers and supervising staff as all related activities are undertaken. Regularly review service providers to ensure they meet IOM standards. Ensure persons with special needs are provided with appropriate services and continually seek ways in which services can be expanded and improved to meet their needs.
7. Liaise with Units in IOM Tanzania and with external partners such as airport and government authorities, relevant embassies, and the United Nations High Commissioner for Refugees (UNHCR) in a positive and productive manner. As needed, represent IOM at partner meetings and conferences.
8. Supervise quality assurance procedures of Field Support services, ensuring quality assurance checks are being regularly undertaken by
staff members overseeing day-to-day activities. Report any anomalies or issues with Field Support relevant data to Movement Operations Officer-Field Support.
9. Supervise the handling of at-risk and sensitive cases in accordance with IOM’s policies, procedure and guidance in the Movement Management Manual (MMM), including assistance for unaccompanied refugee minors (URMs) while ensuring that IOM is adequately training staff members on working with at-risk and sensitive cases and is mainstreaming prevention of sexual exploitation and abuse (PSEA) through the awareness and training sessions for staff and serviceproviders.
10. Ensure incident reports are prepared, submitted and responded to in an efficient manner and communicate promptly to management and staff about all incidents that occur while suggesting methods of improving service and reducing incidents related to arriving and departing flights, transit and facilities to Movement Operations Officer when needed.
11. Prepare statistics and report regularly to the Movement Operations Officer on relevant activities, problems and solutions related to Field Support while working to streamline how reports are prepared and presented in order to improve services.
12. Demonstrate a comprehensive understanding of relevant Movement Operations SOPs, as well as the ability to remain professional, impartial and unbiased during all interactions with migrants and colleagues per the IOM Code of Conduct and instruction on the prevention of sexual exploitation and abuse (PSEA). Develop and revise SOPs as needed. Ensure staff members conduct themselves according to the code of conduct and with a high level of integrity at all times.
13. Alert Movement Operations Officer or management of any noncompliance to SOPs or codes of conduct by IOM staff members or partners.
14. Perform such other duties as may be assigned.
IV. COMPETENCIES
The incumbent is expected to demonstrate the following technical and behavioural competencies:
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Behavioural
Accountability
• Accepts and gives constructive criticism
• Follows all relevant procedures, processes, and policies
• Meets deadline, cost, and quality requirements for outputs
• Monitors own work to correct errors
• Takes responsibility for meeting commitments and for any shortcomings
Client Orientation
• Identifies the immediate and peripheral clients of own work
• Establishes and maintains effective working relationships with clients
• Identifies and monitors changes in the needs of clients, including donors, governments, and project beneficiaries
• Keeps clients informed of developments and setbacks
• Continuous Learning
• Contributes to colleagues’ learning
• Demonstrates interest in improving relevant skills
• Demonstrates interest in acquiring skills relevant to other functional areas
• Keeps abreast of developments in own professional area
Communication
• Actively shares relevant information
• Clearly communicates, and listens to feedback on, changing priorities and procedures
• Writes clearly and effectively, adapting wording and style to the intended audience
• Listens effectively and communicates clearly, adapting delivery to the audience
Creativity and Initiative
• Actively seeks new ways of improving programmes or services
• Expands responsibilities while maintaining existing ones
• Persuades others to consider new ideas
• Proactively develops new ways to resolve problems
Leadership and Negotiation
• Convinces others to share resources
• Actively identifies opportunities for and promotes organizational change
• Presents goals as shared interests
• Articulates vision to motivate colleagues and follows through with commitments
Performance Management
• Provides constructive feedback to colleagues
• Identifies ways for their staff to develop their abilities and careers
• Provides fair, accurate, timely, and constructive staff evaluations
• Uses staff evaluations appropriately in recruitment and other relevant HR procedures
• Holds directly reporting managers accountable for providing fair, accurate, timely, and constructive staff evaluation
Planning and Organizing
• Sets clear and achievable goals consistent with agreed priorities for self and others
• Identifies priority activities and assignments for self and others
• Organizes and documents work to allow for planned and unplanned
handovers
• Identifies risks and makes contingency plans
• Adjusts priorities and plans to achieve goals
• Allocates appropriate times and resources for own work and that of team members
Professionalism
• Masters subject matter related to responsibilities
• Identifies issues, opportunities, and risks central to responsibilities
• Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation
• Persistent, calm, and polite in the face of challenges and stress
• Treats all colleagues with respect and dignity
• Works effectively with people from different cultures by adapting to relevant cultural contexts
• Knowledgeable about and promotes IOM core mandate and migration solutions
Teamwork
• Actively contributes to an effective, collegial, and agreeable team environment
• Contributes to, and follows team objectives
• Gives credit where credit is due
• Seeks input and feedback from others
• Delegates tasks and responsibilities as appropriate
• Actively supports and implements final group decisions
• Takes joint responsibility for team’s work
Technological Awareness
• Learns about developments in available technology
• Proactively identifies and advocates for cost-efficient technology solutions
• Understands applicability and limitation of technology and seeks to apply it to appropriate work
Resource Mobilization
• Establishes realistic resource requirements to meet IOM needs
Technical
• Delivers on set objectives in hardship situations;
• Effectively coordinates actions with other implementing partners;
• Works effectively with local authorities, stakeholders, beneficiaries,
and the broader community to advance country office or regional
objectives.
V. EDUCATION AND EXPERIENCE
EDUCATION:
• Four years of working experience with Bachelor’s degree or
• Two years of working experience with Master’s degree.
EXPERIENCE:
• Experience in Movement Operations especially with IOM, is highly preferred.
• Knowledge of Movement Operations program implementation and
familiarity with IOM’s administrative, financial and business rules and
practices is desirable.
• Strong written and verbal communication skills and ability to effectively communicate with and lead a team.
• Demonstrated proficiency with IGator.
• Excellent computer skills and a high level of proficiency in spreadsheet and database applications.
VI. LANGUAGES
Required Advantageous
Fluency in both written & spoken English and Kiswahili are required. Working knowledge of French or Spanish is an advantage.
Notes
• The appointment is subject to funding confirmation.
• Appointment will be subject to certification that the candidate is
medically fit for appointment, accreditation, any residency or visa
requirements, and security clearances.
Read Also:
OTHER:
The UN system in Tanzania provides a work environment that reflects the
values of gender equality, teamwork, diversity, integrity, a healthy
balance of work and life and equal opportunities for all, including
persons with disability.
Female candidates and qualified persons with disabilities are encouraged to apply for UN vacancies and are protected from discrimination during all stages of employment.
NO FEES:
IOM does not charge a fee at any stage of its recruitment process
(application, interview, processing, training, or other fee). IOM does
not request any information related to bank accounts.
HOW TO APPLY:
Interested candidates should fill in the PH form, submit CV’s and
cover letter indicating Vacancy Number with 3 professional references and contacts to email address: tzvacancy@iom.int
The vacancy is open for both internal and External candidates Tanzanian national only.
Only e-mail applications will be considered.
For further information, please refer to: https://tanzania.iom.int/careers
Posting period: From 26th July 2023 – 07th August 2023
POST DESCRIPTION
I. POSITION INFORMATION
SVN IOM/KSU/024/2023
Position Title: Medical Assistant
Position grade G-4
Duty Station Kasulu/Makere, United republic of Tanzania
Durations 9 months with possibility of extension
Position number To be created
Job family MHD
Organization unit MHD Unit
Reporting direct to Senior Medical Assistant
Overall Supervised by Chief Migration Health Officer
II. ORGANIZATIONAL CONTEXT AND SCOPE
Under the overall supervision of the Chief Migration Health Officer and
the direct supervision of the Senior Medical Assistant, the successful
candidate will be responsible for the carrying out the following duties
and responsibilities in relation to the Migration Health Assessment
Centre (MHAC) in Kasulu/Makere, Tanzania.
III. RESPONSIBILITIES AND ACCOUNTABILITIES
The Medical Assistant provides information, relevant to Health
Assessment Programs, Applicant processing and other IOM services to the
migrants.
He/she may be assigned to one of two potential subunits within the
Migration Health Assessment Centre (MHAC): the reception and data
processing unit or the call centre. The incumbent will need to be
capable of flexibility when assigned different tasks. Below is a
description of the possible tasks, which are more detailed in the duty
lists and standard operating procedures (SOPS).
Call Centre overall duties:
1. Provide migrants’ information regarding health assessments by phone.
2. Register the migrants in the IOM database, schedule and confirm medical appointments and receive and communicate messages for medical staff and beneficiaries.
3. Prepare master lists of migrants scheduled for health assessment processing and submit them to respective service providers / relevant persons as required.
4. Maintain daily statistics related to health assessments and update the records.
5. Contribute to customer satisfaction evaluation management.
Reception and Data Entry overall duties:
6. Perform all the necessary data processing activities of the Migration Health
Assessment Centre (MHAC), such as:
a. receiving and explaining the registration process to applicants;
b. checking applicant’s identity;
c. entering bio-data of the applicants in the appropriate platform;
d. taking photos using webcam and loading the image to the appropriate platform; and,
e. printing of medical forms, consent forms and other necessary documents.
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7. Receive all completed medical examination forms, x-rays and other documents from Country Offices or Panel Physicians while updating the reception of the same in the database and forward for quality check before clearance, if applicable.
8. Prepare, sort and package medical files and other documents during mobile migration health assessment missions where such mobile units are available.
9. Transmit completed medical forms, DNA packages and other medical documents either by electronic means or by courier services to the various partners. Ensure correct contacts and physical address are used whenever documents are transmitted by courier services and ensure to inform the receiving party of the parcel tracking number electronically.
10. File incoming/outgoing letters, reports, memoranda, emails faxes as well as IOM documents and forms related to IOM medical issues.
11. Check, print and make photocopy of bank deposit slips (or other proof of payment). Regularly submit these photocopies to the Administrative/Finance Assistant.
12. Perform such other duties as may be assigned.
IV. REQUIRED QUALIFICATIONS AND EXPERIENCE
EDUCATION
• University Degree with at least two years of relevant working experience or
• Secondary School Diploma with at least four years of relevant working experience.
• Certificate in IT/Data entry is an advantage.
EXPERIENCE
• Experience in computer data entry, elaboration and analysis or in a
call centre in a busy institution, preferably a medical one;
• Typing speed of at least 60 words per minute;
• High computer literacy in Windows and MS Office is mandatory, knowledge of web page design would be an asset;
• Knowledge of medical terminology, as well as previous secretarial and archival experience, an added advantage; and,
• Previous working experience with NGOs or international organizations is an added advantage.
V. LANGUAGES
Required
(specify the required knowledge) Advantageous
Fluency in English and Kiswahili is required. Working knowledge of French and Spanish is desirable
VI. COMPETENCIES
The incumbent is expected to demonstrate the following competencies:
• Accountability – takes responsibility for action and manages constructive criticisms.
• Client Orientation – works effectively well with client and stakeholders.
• Continuous Learning – promotes continuous learning for self and others.
• Communication – listens and communicates clearly, adapting delivery to the audience.
• Creativity and Initiative – actively seeks new ways of improving programmes or services.
• Leadership and Negotiation – develops effective partnerships with internal and external stakeholders.
• Performance Management – identify ways and implement actions to improve performance of self and other.
• Planning and Organizing – plans work, anticipates risks, and sets goals within area of responsibility.
• Professionalism – displays mastery of subject matter.
• Teamwork – contributes to a collegial team environment; incorporates
gender related needs, perspectives, concerns and promotes equal gender
participation.
• Technological Awareness – displays awareness of relevant technological solutions.
Notes
• The appointment is subject to funding confirmation.
• Appointment will be subject to certification that the candidate is
medically fit for appointment, accreditation, any residency or visa
requirements, and security clearances.
OTHER:
Qualified persons with disabilities are encouraged to apply for UN
vacancies and are protected from discrimination during all stages of
employment.
Females with qualifications are encouraged to apply.
NO FEES:
IOM does not charge a fee at any stage of its recruitment process
(application, interview, processing, training, or other fee). IOM does
not request any information related to bank accounts.
Read Also:
HOW TO APPLY:
Interested candidates should fill in the PH form, submit CV’s and cover
letter indicating Vacancy Notice number with 3 professional references
and contacts to email address: tzvacancy@iom.int
The vacancy is open for internal and external candidates Tanzanian national only.
Only e-mail applications will be considered.
For further information, please refer to: https://tanzania.iom.int/careers
Period: From 25th July 2023 to 08th August 2023
