POST DESCRIPTION
I. POSITION INFORMATION
Vacancy Notice IOM/KSU/008/2023
Position title Senior Pharmaceutical Assistant (1 Position)
Position grade G6
Duty station Kasulu/Makere, United Republic of Tanzania
Position number To be created
Job family Migration Health
Organizational unit Migration Health Division
Durations One Year with possibility of extension
Is this a Regional, HQ, MAC, PAC, Liaison Office, or Country Office based position? Country Office
Reports directly to Migration Health Officer (MHO)
Overall Supervised by Chief Migration Health Officer (CMHO)
II. ORGANIZATIONAL CONTEXT AND SCOPE
Working under the overall supervision of Chief Migration Health Officer and the direct
supervision of the Migration Health Officer, the incumbent will assist
in the management of drugs, vaccines, medical supplies and equipment
being used in IOM.
III. RESPONSIBILITIES AND ACCOUNTABILITIES
1. Plan and execute the storage of Drugs and medical supplies and
equipment in the Migration Health Assessment Centre (MHAC) Makere store
as per good storage practices and laid down SOPs. Assist in the proper
maintenance of medical equipment used by Migration health physicians and
nurses, and replenishing their medical supplies as needed.
2. Ensure in proper storage of Vaccines in the Fridges and Cold Room with strict maintenance of cold Chain as per laid down Standard Procedures.
3. Support stock control and Inventory management systems by maintaining hard copy records in the form of Stock movement sheets or bin cards, and a prescription file, and posting all transactions into the Pharmacy Web based stock management database and generating reports periodically when required.
4. Dispense prescriptions and provide information and advice concerning side effects, dosage, and proper storage of drugs to migrants and staff. Organizing for out-of-stock prescription items to be dispensed at Coptic Hospital Pharmacy and issuance to the migrants.
5. Prepare Orders for drugs, vaccines and medical supplies and equipment using Standard
Purchase Requisition forms (PRF) and liaising with the MHD procurement
focal point in Program Support Unit and coordinating with Common
Services (COS) Department to ensure that items are ordered as per
required specifications. Receiving and inspecting deliveries of drugs,
medical supplies/equipment and vaccines and forwarding the certified
delivery notes to COS-Procurement unit for payment.
6. Prepare the required paperwork and documents for purchases and import into Tanzania for vaccines, drugs and medical supplies.
7. Coordinate with local/national health authorities, physicians, pharmaceutical companies, hospitals and laboratories as needed, for staff training, etc.
8. Packing Medical escort bags/Kits as per medical conditions of cases being escorted using provided medical escort kits’ contents lists. Replenish and check the contents especially the expiry dates of drugs and medical supplies and condition of medical equipment of the medical escort kits before and after use by medical escorts.
9. Perform such other related duties that may be assigned from to time.
IV. REQUIRED QUALIFICATIONS AND EXPERIENCE
EDUCATION
• Diploma in Pharmaceutical Technology from a recognized institution
EXPERIENCE
• Minimum four-year work experience.
• Enrolled with Tanzania’s Pharmacy and Poisons Board or awaiting enrolment.
• Work or internship experience preferably with drugs and vaccines in
international organizations, NGOs or pharmaceutical companies will be an
added advantage.
• Additional training experience in purchase, import, export and
distribution of drugs, medical supplies/equipment and vaccines will also
be an added advantage.
• Fluent in English and Kiswahili. Ability and willingness to work in difficult areas/situations.
• Teamwork orientated, capacity to work independently, sensitive to gender issues, personal commitment, efficient and flexible.
• Good interpersonal relationship and ability to work in a multicultural environment.
• Good typing, writing, communication and negotiation skills.
• Computer literate in Microsoft Word, Excel, and Access.
V. LANGUAGES
Required Advantageous
Fluency in both written & spoken English and Kiswahili are required. Working knowledge of French is an advantage.
VI. COMPETENCIES1
Behavioural:
Accountability
• Accepts and gives constructive criticism
• Follows all relevant procedures, processes, and policies
• Meets deadline, cost, and quality requirements for outputs
• Monitors own work to correct errors
• Takes responsibility for meeting commitments and for any shortcomings
Client Orientation
• Identifies the immediate and peripheral clients of own work
• Establishes and maintains effective working relationships with clients
• Identifies and monitors changes in the needs of clients, including donors, governments, and project beneficiaries
• Keeps clients informed of developments and setbacks
Continuous Learning
• Contributes to colleagues’ learning
• Demonstrates interest in improving relevant skills
• Demonstrates interest in acquiring skills relevant to other functional areas
• Keeps abreast of developments in own professional area
Communication
• Actively shares relevant information
• Clearly communicates, and listens to feedback on, changing priorities and procedures
• Writes clearly and effectively, adapting wording and style to the intended audience
• Listens effectively and communicates clearly, adapting delivery to the audience
Creativity and Initiative
• Actively seeks new ways of improving programmes or services
• Expands responsibilities while maintaining existing ones
• Persuades others to consider new ideas
• Proactively develops new ways to resolve problems
Leadership and Negotiation
• Convinces others to share resources
• Actively identifies opportunities for and promotes organizational change
• Presents goals as shared interests
• Articulates vision to motivate colleagues and follows through with commitments
Performance Management
• Provides constructive feedback to colleagues
• Identifies ways for their staff to develop their abilities and careers
• Provides fair, accurate, timely, and constructive staff evaluations
• Uses staff evaluations appropriately in recruitment and other relevant HR procedures
• Holds directly reporting managers accountable for providing fair, accurate, timely, and constructive staff evaluation
Planning and Organizing
• Sets clear and achievable goals consistent with agreed priorities for self and others
• Identifies priority activities and assignments for self and others
• Organizes and documents work to allow for planned and unplanned handovers
• Identifies risks and makes contingency plans
• Adjusts priorities and plans to achieve goals
• Allocates appropriate times and resources for own work and that of team members
Professionalism
• Masters subject matter related to responsibilities
• Identifies issues, opportunities, and risks central to responsibilities
• Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation
• Persistent, calm, and polite in the face of challenges and stress
• Treats all colleagues with respect and dignity
• Works effectively with people from different cultures by adapting to relevant cultural contexts
• Knowledgeable about and promotes IOM core mandate and migration solutions
Teamwork
• Actively contributes to an effective, collegial, and agreeable team environment
• Contributes to, and follows team objectives
• Gives credit where credit is due
• Seeks input and feedback from others
• Delegates tasks and responsibilities as appropriate
• Actively supports and implements final group decisions
• Takes joint responsibility for team’s work
Technological Awareness
• Learns about developments in available technology
• Proactively identifies and advocates for cost-efficient technology solutions
• Understands applicability and limitation of technology and seeks to apply it to appropriate work
Resource Mobilization
• Establishes realistic resource requirements to meet IOM needs
Technical
Delivers on set objectives in hardship situations
Notes
• The appointment is subject to funding confirmation.
SIGNATURES:
1ST LEVEL SUPERVISOR DATE:
2ND LEVEL SUPERVISOR DATE:
STAFF MEMBER DATE:
OTHER:
The UN system in Tanzania provides a work environment that reflects the
values of gender equality, teamwork, diversity, integrity, a healthy
balance of work and life and equal opportunities for all, including
persons with disability.
Female candidates and qualified persons with disabilities are encouraged to apply for UN vacancies and are protected from discrimination during all stages of employment.
NO FEES:
IOM does not charge a fee at any stage of its recruitment process
(application, interview, processing, training, or other fee). IOM does
not request any information related to bank accounts.
POST DESCRIPTION
I. POSITION INFORMATION
VN IOM/KSU/009/2023
Position title Hygiene Promoter (Interpreter)-3 Positions
Position grade G-3
Duty station Kasulu/Makere, United Republic of Tanzania
Durations 1 Year with possibility of extension
Position number To be created
Job family Migration Health
Organizational unit Migration Health Division
Reports directly to Senior Nurse
Overall Supervised by Chief Migration Health Nurse
II. ORGANIZATIONAL CONTEXT AND SCOPE
Under the general supervision of the Chief Migration Health Nurse and the direct
supervision of Senior Nurse, the Hygiene Promoter shall be responsible
for implementing hygiene promotion activities for refugees at health
assessment centers and transit centers.
III. RESPONSIBILITIES AND ACCOUNTABILITIES
The selected candidate will be responsible for the following duties and tasks:
1. Support implementation of health promotion activities in close coordination with the nurse and other MHD colleagues.
2. Perform Health and Hygiene Promotion and education session to the refugee clients upon arrival at MHD/Transit Centre (TC).
3. Conduct family to family visit on the daily basis at TC and encourage family member to fully participate in hygiene promotion campaign.
Implement hygiene activities to parents and children to help them acquire safer hygiene behaviours
5. Assist Routine check of the accommodation and thorough inspection after meals and to ensure no leftover food is taken to the rooms.
6. Closely supervise on food preparation.
7. Provide selection mission support, exit permit support and/or interpretation services for individuals at the airport, in transit centers, camps, consolidation points and third-party facilities or during transport by air, ground or water.
8. Ensure all hand washing facilities provided are properly used.
9. Daily monitor of toilet cleanliness, usage and maintenance notification as needed.
10. Ensure enough water for drinking, hand washing, and other use are available and report at once when needed.
11. Ensure proper crowd control at the medical facility for all MHD activities.
12. To perform duties as interpreter when required.
13. Any other duties as assigned by the supervisor.
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IV. REQUIRED QUALIFICATIONS AND EXPERIENCE
Education:
• Minimum of Secondary Education with work experience in community related works or hygiene and environment areas.
• Diploma of environmental health or related health diplomas preferred. Experience:
• Minimum three-year work experience.
SKILLS
• Good knowledge of Word, Excel and Internet.
• Strong interpersonal and communication skills.
V. LANGUAGES
For this position, fluency in English and Kiswahili are required (oral
and written). Working knowledge of French and/or Spanish is an
advantage.
VI. COMPETENCIES1
The incumbent is expected to demonstrate the following values and competencies:
Values
• Inclusion and respect for diversity: respects and promotes individual
and cultural differences; encourages diversity and inclusion wherever
possible.
• Integrity and transparency: maintain high ethical standards and acts
in a manner consistent with organizational principles/rules and
standards of conduct.
• Professionalism: demonstrates ability to work in a composed,
competent, and committed manner and exercises careful judgment in
meeting day-to-day challenges.
Core Competencies – behavioural indicators level 1
• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results produces and delivers quality results in a
service-oriented and timely manner; is action oriented and committed to
achieving agreed outcomes.
• Managing and sharing knowledge continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s
priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open
communication; explains complex matters in an informative, inspiring,
and motivational way.
OTHER:
The UN system in Tanzania provides a work environment that reflects the
values of gender equality, teamwork, diversity, integrity, a healthy
balance of work and life and equal opportunities for all, including
persons with disability.
Female candidates and qualified persons with disabilities are
encouraged to apply for UN vacancies and are protected from
discrimination during all stages of employment.
NO FEES:
IOM does not charge a fee at any stage of its recruitment process
(application, interview, processing, training, or other fee). IOM does
not request any information related to bank accounts.
HOW TO APPLY:
Interested candidates should fill in the PH form, submit CV’s and cover
letter indicating Vacancy Number with 3 professional references and
contacts to email address: tzvacancy@iom.int
The vacancy is open for internal candidates Tanzanian national only. Only e-mail applications will be considered.
The deadline for submitting the application is 16 April 2023.
