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JOB TITTLE:Quality Officer
The Quality Officer’s role is to coordinate and support the implementation of the Food Quality and Safety Management System (FQSMS) in UTTL.
Accountabilities
- Implementation of Food Safety ISO standards certification in UTT where applicable
- Implementation of the food safety and quality verification program
- Support Estate and Factory production process to deliver quality tea products that meet customer and consumer requirements.
- Support the implementation of internal audits and closure of actions arising to improve the FQSMS
- To support the implementation of WCM quality pillar in the factories
- Drive programme and verify process control for Food quality and Safety through review/tracking of compliance to critical process parameters
- Support compliance to statutory, Unilever and other requirements in Food safety and QMS.
POLICY
- To implement all company policies and procedures in the factory and ensure that all employees adhere to them at all times.
- To support units in UTT to ensure compliance to Statutory and Unilever requirements.
PLANNING
- To participate in the implementation of the UTT FQSMS internal audits as scheduled, drive closure of actions to improve the FQSMS.
- To Communicate any FQS related information in UTT
- Coordinate implementation of FQSMS in UTT and ensure documentation of the improvements.
- Undertake other responsibilities as may be assigned by the line manager.
- To participate in financial evaluation, budgeting, control and monitoring of the QA annual revenue budget and expenditure.
- Coordinate implementation of WCM quality pillar as the pillar support in the factories and ensure documentation of the improvements.
Read Also:
TRAINING
- In consultation with management and other departments, plan and fulfil the FSQ training needs in UTT.
- Participate in the modular training of factory employees to the required level of proficiency.
- Offer training and development to staff to meet the present and future needs of the business on FQSMS, WCM, statutory requirements and ISO.
PRODUCTION
- Implement Good Manufacturing practices in all sections of manufacture in the production shifts.
- Collecting and monitoring of production process data, analyze and generate daily, weekly and monthly quality reports.
QUALITY & ISO
- Support the Implementation Quality and Consumer safety Management System and ISO in the Field and Factory as per Unilever, legal and other requirements.
- Support unit FSQMS reviews as per requirements.
- Support field and factory teams in the process for production of quality made tea in line with customer and consumer specifications.
- Support the Implementation the Hazard Analysis Critical Control Points (HACCP) system in the units.
- Review and Monitor CTT and TBO tea tasting report and close gaps through scheduled reviews with factories, monitoring/measurement and documented corrective actions.
- Initiates and implement quality improvement plans and activities in the units in liaison with the unit manager.
- Support the Implementation of the Good Manufacturing/Agricultural/Saleroom Practices (GMP/GMP/GSP) in the Units.
- Support the implementation of WCM quality pillar in the factories
- Carry out monthly FQSM meetings in the Field and Factories as scheduled.
STOCKS & ASSETS
- Monitor stock levels, approval, movement and use. Validate stock and non-stock items.
- Approval of receipts and issues of stocks in the QA.
- Provide input into the development of capital proposals in the Operational Excellence department.
- Responsible for the company assets in the unit of responsibility.
- Flag redundant / obsolete assets to manager for disposal.
Read Also:
PROJECTS
- Implement projects as agreed with Line manager.
- Collate and document innovative Quality related ideas to ensure continuous improvement in quality.
- Implementation and follow up on improvement ideas from units and share best practice.
FINANCE, LOGISTICS & SUPPLIES
- Initiates the requisition process for additional stocks in line with QA requirements and authorise issues of items from QA.
- Provide proposals for input into the annual budget preparations.
- Control direct budgetary expenses through resource allocation and utilisation in QA.
- Implement relevant aspects of the accounting manual.
- Provide input into the monthly accounts review and implements agreed actions.
- Control QA expenditure in line with the budget and submit to the Line Manager for approval any supplementary savings or over-expenditure.
PEOPLE
- Implements employee establishment in QA.
- To facilitate implementation of all company policies, regulations, guidelines and standards such as social, financial and Unilever Code of Business Principles among others.
SAFETY, HEALTH & ENVIRONMENT & RA
- Implement of Safety, Health & Environmental management systems as per Unilever standards and legislation within the area of responsibility.
- Coordinate implementation of standard operating procedures, specific work instructions and ensure compliance and collate proposals for reviews.
- Coordinate implementation of QA related elements of the of Rain Forest Alliance (RA) guidelines/Standards in the units
WELFARE
- Implement agreed welfare programmes and attend planned meetings ensuring completion of agreed actions.
Qualifications & Experience Required
- Graduate in Food Science, Production Technology, Mechanical, Electrical, Agricultural, Chemical Engineering or Bachelor of Science Chemistry/Biochemistry.
- 5 Years’ experience in Manufacturing.
- Experience in Tea Tasting & Manufacture is an added advantage.
Travel
As per job/site requirements, local travel likely. In consultation with management and other departments, plan and fulfil the FSQ training needs in UTT.
Read Also:
Leadership Behavior
Should meet expectations on the Unilever Standards of Leadership behaviors relevant to this work level.
Unilever is an organisation committed to equity, inclusion and diversity to drive our business results and create a better future, every day, for our diverse employees, global consumers, partners, and communities. We believe a diverse workforce allows us to match our growth ambitions and drive inclusion across the business. At Unilever we are interested in every individual bringing their ‘Whole Self’ to work and this includes you! Thus if you require any support or access requirements, we encourage you to advise us at the time of your application so that we can support you through your recruitment journey.
JOB TITTLE:Stores Manager
Purpose of the Role.
The Store Manager is responsible for the overall supply chain management of goods. They manage the entire order cycle to enhance business development and ensure sustainability and customer satisfaction. The Inventory and Logistics Assistant forecasts how much inventory will be needed by a specific date in order to satisfy business expectations.
Qualifications
- Bachelor of Science Degree in Business Administration, Supply Chain Management, Logistics or Business-related field.
- At least 3 years, relevant experience in Inventory Management/Logistics
- Skills in data management and analysis management
Experience/Skills
- A strong background in an operations environment.
- Good communication & negotiation skills.
- Competent in key principles of material requirements planning, distribution, requirements planning.
- Great stakeholder engagement and management.
- Proven planning & organization skills.
- Great Attention to detail.
- Ability to work well with Enterprise Resource Planning systems in the PP-PI, MM and inventory management modules.
Accountabilites.
Stores & Inventory Management
- Oversee inventory and supply chain management according to company guidelines
- Perform critical inventory tasks to ensure the correct number of items are in stock
- Maintain updated and accurate records of inventory, including transfers and cycle counts
- Review documentation and monitor product codes to search for discrepancies; troubleshoot quantity discrepancies between stock and records
- Develop and implement improvements to existing operational procedures in order to maximize efficiency and cut operations costs
- Respond to Purchase inquiries and purchase orders; collect and analyze data to determine appropriate order quantities; process orders for shipment
- Review operations schedules and production requirements to ensure timely order fulfilment
- Track rates of accuracy, purchase and return as well as defective items to inform quality control decisions
- Prepare, generate, and file financial inventory reports, review reports monthly with management
- Nurture positive relationships with suppliers and provide customer service as needed
- Participate on selling & follow up on obsoletes payments from suppliers
Read Also:
Logistics
- Supports the procurement process to ensure on time receipt of purchased goods & return of defects
- Timely delivery of stocks to the respective units
- Route planning and management of unit trucks
Admin
- Approval of PR and PO in the ERP system as per approval limits
- Clerical Team management and employee welfare within the unit
- Management and filing of documentation within the stores
Reporting
- Preparation and circulation of Key performance indicators for the unit
- Daily, Weekly and Monthly stocks report
- Safety, health, environment and quality (SHEQ) in the stores department
Travel.
As per job/site requirements, local travel likely, occasional international travel.
Leadership.
Should meet expectations on the Unilever Standards of Leadershipbehaviors relevant to the work level
Unilever is an organisation committed to equity, inclusion and diversity to drive our business results and create a better future, every day, for our diverse employees, global consumers, partners, and communities. We believe a diverse workforce allows us to match our growth ambitions and drive inclusion across the business. At Unilever we are interested in every individual bringing their ‘Whole Self’ to work and this includes you! Thus if you require any support or access requirements, we encourage you to advise us at the time of your application so that we can support you through your recruitment journey.
JOB TITTLE:Financials and Controls Officer
Business Context and Main Purpose of the Job.
To obtain maximum yield potential, consistent deliverance of crop volume with high quality standard while ensuring good agricultural practices are well implemented at all times.
Main Accountabilities.
- Do business partnering with Procurement department in purchasing saving, improvement on credit terms and effective sourcing of suppliers.
- Do financial reporting on monthly basis as per Unilever Guidelines and deadlines.
- Do business partnering with Customer service and operations manager.
- Update IAS4I (now IAS 16) valuation of biological assets quarterly in line with guidelines.
- Validate all suppliers and contractors’ invoices, check if approved as per authority limits & in the with contracts and ensure posted timely into the ledger.
- Validate all supporting documentation for payments eg GRNs and LPOs and ensure approval is as per authority limits
- Verify all payments are done as per credit terms for all suppliers and contractors.
- Compile and review weekly and monthly aged analysis report and submit to Finance Manager.
- Review a monthly supplier and contractor payment plan and provide weekly update against the plan
- Manage Tea Stocks, Sales, Debtors including sundry debtors and Creditors.
- Assist the Customer service and operations manager on managing Central stores stocks and the rest ofUTTL stores.
- Ensure receivables and stocks reconciliations are done on monthly, any variance is reported and re-solved.
- Ensure monthly reconciliations are done for all Main suppliers and contractors and a Quarterly reconciliation is done for all suppliers and contractors.
- Review provisions and accruals before posting into the ledger and ensure monthly reconciliations are done.
- Validate a monthly sales forecast number ensure forecasted numbers do make sense and achievable within the month.
- Project Appraisal and building the Business cases and ensure that all projects are being approved before spending.
- Taking lead in Capex forecasting and external capex reporting.
- Build capacity among all project teams and participate in regular project, meetings to track spend updatepartners.
- Ensure UTTL internal and group controls/polices are being adhered and followed all the time eg. Fuel management policy, travel policy, medical, staff advances etc.
- Conduct trainings on best practice accounting procedures to the finance team and accounts/store clerksat factories and estates. Do a spot audit on various items and ensure compliance of the procedures/controls.
- Ensure Assets tagging and stock counting exercise are being done twice a year and reports are signed andapproved.
- Ensure capitalization of assets are being done timely and a review of AR reconciliation is performed on monthly basis.
- Authorize and release online payments.
- Provide information and explanations for internal and external auditors.
- Set targets for direct reports.
- Perform any other duty assigned by the Finance Manager
Read Also:
The Site Safety Operations supports the Site SHE Manager or Coordinator in managing Safety & Health improvement activities to achieve excellence at the site level. S/he works with site SHE teams to identify and implement improvement plans in order to achieve sustainable SHE excellence by reducing injuries and illnesses as measured in the core KPIs
- Support the deployment of the global/cluster SHE strategy, policy and standards in the site to achieve excellent sustainable results.
- Participate in the SHE teams responsible to deliver Occupational Health, Safety and Environmental results.
- Drive safety risk assessment and assist in implementation of appropriate controls.
- Aid the Site SHE Manager or Coordinator in leading the SHE Pillar in accordance with ManEx.
- Attain a thorough understanding of the Unilever BBS Program and support deployment in the site.
- Attain a thorough understanding of the Unilever PSM Program and support deployment in the site and support the application of Unilever guidelines and procedures for Process Safety assessment (SIMAS)
- Influence line management and drive safety leadership.
- Monitor site legal compliance and ensure the site meets all local/national regulatory requirements and Unilever standards.
- Work closely with Occupational Health personnel to identify and mitigate risks which may lead to occupational ill health.
- Assist the Site SHE Manager or Coordinator to develop and lead the internal crisis committees and safety committee; support the site leader in leading serious incident investigation and analysis.
- Conduct trend analysis from incidents, near misses, safe behaviour observations and deep compliance audits.
- Assist in delivery of training programs.
Direct Reports.
- Accountants Payable
- Fixed Asset Accountant.
- Tax and Treasury Accountant.
- Sales Operations Staff.
Key Interfaces.
- All UTTL departments and units
Key Skills.
- Experience in people management
- Better than average written and spoken communication skills.
- Outstanding interpersonal relationship building.
- Employee coaching and development skills.
Relevant Experience.
- Bachelor’s degree in accounting
- 3 to 5 years’ experience in Accounting Professionals
Read Also:
Leadership behavior/Competences.
Should “meet expectations” on the Standards of Leadership behaviors or competencies relevant to the WL of this job
- Growth Mindset
- Accountability and Responsibility
- Building Talent and Teams
- Consumer and Customer Focus
- Bias for Action
Unilever is an organisation committed to equity, inclusion and diversity to drive our business results and create a better future, every day, for our diverse employees, global consumers, partners, and communities. We believe a diverse workforce allows us to match our growth ambitions and drive inclusion across the business. At Unilever we are interested in every individual bringing their ‘Whole Self’ to work and this includes you! Thus if you require any support or access requirements, we encourage you to advise us at the time of your application so that we can support you through your recruitment journey.
JOB TITTLE:Business Data Analyst
Main Purpose
- Responsible for consolidation of the critical Business Performance Indicators covering Production of Made Tea, People movement/resource allocation, Green Leaf production (HIPISI) Vs forecast and Targets and Quality short term and long-term trends covering Unilever Tea Tanzania’s 4 factories and 8 estates. This is data shared with Key Management and business stakeholders on a daily, weekly, Monthly and Annual basis while managing and maintaining a master data archive to critical business decisions.
- Lead Super User for ERP for Agric and Manufacturing module to facilitate post go live support and training of new entrants.
Main Accountabilities
- The role covers critical data update and record keeping to help drive business decisions using the historic trends captured through daily, weekly, monthly and annual trends tracked live. This is a single responsible role.
- The position will have an active role in supporting data cleansing efforts from other systems within UTT and Sage X3.
- Providing operational leadership and authority with respect to data Focus on process excellence and data quality
- Develop and implement the use of global standard automated workflows to regulate the change, creation, extension and extinction process so that only approved and accurate data is uploaded, approved and maintained by the appropriate business owners;
- Identify and assign the appropriate business owner of each data field and specify the frequency at which each data field should be reviewed;
Daily
- Consolidation and analysis of the production data
- Collate the raw data on production and productivity and analyse the same on a daily, weekly, monthly and annual frequencies
- Crop forecasting -Daily supply and production planning and comparing forecasts against actuals vis -vis bias and targets
- Maintain data for key business critical KPI’s and keep charts live.
- ERP Super User for master for Agriculture and Manufacturing – Trainer of end users on agriculture and manufacturing modules and post go live support lead.
Read Also:
Weekly
- Consolidate and analyse plucking intervals (PI) and harvesting intervals (HI) charts for the stakeholders’ decision making ON Quality of Green Leaf intake.
- Crop forecasting – Communicating the Weekly performance crop forecasting and supply and production planning Vs Forecast and Targets
- Circulate the Key KPI deck for performance tracking.
- Prepare Presentations for Weekly LT meetings
Monthly
- Crop forecasting – Communicating the monthly performance crop forecasting and supply and production planning Vs Forecast and Targets
- Report plucking intervals (PI) and harvesting intervals (HI) charts for the stakeholders’ decision making ON Quality of Green Leaf intake.
- Circulate the Key KPI deck for performance tracking.
- Keep KPIs for benchmarking externally updated regularly for management if required to share with other industry players.
- Prepare Presentations for LT meetings
Annual
- Crop forecasting – Communicating the annual performance crop forecasting and supply and production planning Vs Forecast and Targets
- Report plucking intervals (PI) and harvesting intervals (HI) charts for the stakeholders’ decision making ON Quality of Green Leaf intake.
- Circulate the Key KPI deck for performance tracking.
- Prepare Presentations for LT meetings
Key Skills
- Bachelor’s degree in Business Management
- Computer literacy
- Good communication skills
- Able to interpret data
- Strong attention to detail
- Ability to collaborate effectively and work as part of a team Ability to clearly and accurately define problems by collecting data and facts and the ability to develop solutions to those problems
- Excellent organizational, analytical, ability to multitask and problem-solving skills
Relevant Experience
- 5 + years’ experience in data analysis translating to KPIs
- Experience in payroll, field and production clerical processes
- Experience in working with excel and other data analysis models
- SageX3 Modules; Agriculture, Manufacturing
Read Also:
Key Environment
Internal:
- CGM, GM’s OM’s and Unit members of management, HR, Chief clerks, Payroll clerks, Supply planning, Quality Assurance, Safety, Health & Environment and Financial accountants
- UTK and UTR for statistics support.
External:
- TAT
- Tea Board of Tanzania
- Tea Brokers East Africa
- EATTA
Unilever is an organisation committed to equity, inclusion and diversity to drive our business results and create a better future, every day, for our diverse employees, global consumers, partners, and communities. We believe a diverse workforce allows us to match our growth ambitions and drive inclusion across the business. At Unilever we are interested in every individual bringing their ‘Whole Self’ to work and this includes you! Thus if you require any support or access requirements, we encourage you to advise us at the time of your application so that we can support you through your recruitment journey.
