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VACANCY ANNOUNCEMENT: Executive Assistant to the CEO
TAHA (Tanzania Horticultural Association) is an apex private sector member-based organization focused on developing and promoting the horticultural value chain in Tanzania, which includes flowers, fruits, vegetables, spices, herbs, and horticultural seeds. TAHA’s goal is to enhance the growth and competitiveness of the horticultural industry for social and economic gains. The organization is seeking a highly motivated and experienced Tanzanian to fill the position of Executive Assistant to the CEO.
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Position Details
- Position: Executive Assistant to the CEO
- Reports to: HR and Administration Manager
- Duty Station: Arusha
The Executive Assistant will be responsible for providing high-level executive and administrative support to the CEO. The role requires discretion, professionalism, exceptional organizational skills, and the ability to handle multiple priorities in a fast-paced environment.
Scope of Work- Meetings and Logistics: The role involves preparing meeting agendas, minutes, reports, and presentation materials. You will support the drafting of official communications, speeches, and briefs, and coordinate the CEO’s logistics for meetings, workshops, and events. It also requires you to follow up on action items and ensure the timely implementation of the CEO’s directives.
- Events and Calendar Management: Key duties include managing the CEO’s calendar, appointments, and travel arrangements. You will also support in planning and organizing events involving the CEO and ensure timely scheduling and reminders.
- Representation: The Executive Assistant will be expected to represent the CEO in technical or preparatory meetings when delegated. You will compile and share meeting summaries and act as a liaison between the CEO and internal departments or external partners.
- Office Upkeep: Responsibilities include managing office supplies and equipment for the CEO’s office, maintaining executive files and records, and overseeing the cleanliness and maintenance of the office environment.
- Degree Level: A Bachelor’s degree in Business Administration, Office Management, Public Administration, or a related field is required.
- Experience: Candidates must have at least three years of experience supporting senior executives or in a similar role.
- Other Key Skills:
- Strong organizational, planning, and multitasking skills.
- Excellent written and verbal communication skills.
- A high level of integrity and discretion in handling confidential information.
- Proficiency in MS Office Suite and digital collaboration tools.
- The ability to work under pressure and adapt to changing priorities.
The successful candidate will be compensated according to the TAHA salary scale, aligned with their qualifications and professional experience. Other employment benefits will be in line with the organization’s policy. TAHA is an equal opportunity employer and welcomes all qualified candidates.
Application ProcedureInterested and qualified individuals should submit their applications via email to recruitment@taha.or.tz.
Your application must include:
- An application letter addressed to the Human Resources and Administration Manager.
- A detailed Curriculum Vitae (not exceeding four pages).
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The subject line of your email must clearly state the position you are applying for, for example: “Application For Executive Assistant to the CEO Position”.
Deadline: The deadline for submitting your application is Tuesday, 12th August 2025. Applications received after this date will not be considered. Failure to adhere to these instructions may result in your application not being reviewed.
Only shortlisted candidates will be contacted.
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