Social Worker- Psychosocial Support
The Organisation
Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.
We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.
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Working together with children, young
people, our supporters and partners, we strive for a just world,
tackling the root causes of the challenges facing girls and all
vulnerable children.We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.
We have been building powerful partnerships for children for over 80 years, and are now active in more than 70 countries.
ROLE PURPOSE
Plan International is an independent child rights and humanitarian organisation committed to children living a life free of poverty, violence and injustice.
We actively unite children, communities and other people who share our mission to make positive lasting changes in children’s and young people’s lives. We support children to gain the skills, knowledge and confidence they need to claim their rights to a fulfilling life, today and in the future. We place a specific focus on girls and women, who are most often left behind.
We have been building powerful partnerships for children for more than 75 years, and are now active in more than 75 countries.
Social Worker – Psychosocial Support ensures children’s facing significant personal adversity improves their well-being and social engagement by working closely with families and other agencies for referrals.
Read Also:
DIMENSIONS OF THE ROLE
Social Worker – Psychosocial Support works closely with PSS Officer, the position has no delegation of authority
ACCOUNTABILITIES
- Conduct interviews with children at the CFS to assess children situations with regards to child protection and other issues affecting children in emergencies.
- Complete case management of vulnerable or affected children (social workers under PSS)
- Should ensure children are safe and well, that families are helped to change where necessary through sharing of information and providing guidance.
- Should give professional leadership in the CSF and collaborating with other qualified practitioners to ensure the provisional of sensitive and appropriate services to children.
- Provide recommendations on the best course of action for particular service for children
- Liaising with the community coordinator and making referrals to other agencies and sectors
- Offering guidance/information to children and their families
- Maintain records for children attended, issues raises and referral and producing reports on daily, weekly and monthly.
- Support Plan staff with other reporting / monitoring activities when necessary
- Help facilitate parents meetings in coordination with the Community Coordinators
- Complete new registrations
- Complete daily attendance list
- Complete incident reports
- Complete case management activities
- Perform 1-2-1 counselling and group/community counselling
- Ensure CFS is cleaned (use children to facilitate where appropriate)
- Submit new registrations to CPCB /PSS Coordinator
- Submit daily attendances to CPCB/PSS Coordinator
- Submit volunteer attendance list to CPCB/PSS Coordinator
- Provide input into CFS Case Studies
- Undertakes any other task assigned by supervisor
- Ensures that Plan International’s global policies for Child Protection (CPP) and Gender Equality and Inclusion (GEI) are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.
KEY RELATIONSHIPS
At field office the post holder will work closely with the emergency team staff and mostly with CPiE Specialist.
TECHNICAL EXPERTISE, SKILLS AND KNOWLEDGE
Qualifications and experience
- Degree in Sociology, Psychology, Social Work, International Development, Social Science or related field or significant relevant work experience
- At least 2 year’s working experience in a similar role with a good awareness of current issues in the field of development, emergencies and familiarity with children’s issues.
- Experience in facilitating the implementation and monitoring of community managed projects with NGO environment and computer literate.
- Participatory planning and monitoring, understanding of emergencies with basic technical knowledge of child protection, WASH and Education in Emergency situation
- Proficient in team building and community work
- Use a rights-based approach in child protection
- Good written and oral communication skills in English and Swahili. Knowledge of French and Kirundi is desirable.
- Community mobilization, problem solving skills and interpersonal skills
- Ability to work in a multidisciplinary and multicultural environment
- Proficient in computer skills and ability to work under stress and in stressful environments
- Relates to people in a friendly, open and accepting manner
- Timely and accurate in executing his/her duty
- Pays attention to detail
We are open and accountable
- Promotes a culture of openness and transparency, including with sponsors and donors.
- Holds self and others accountable to achieve the highest standards of integrity.
- Consistent and fair in the treatment of people.
- Open about mistakes and keen to learn from them.
- Accountable for ensuring we are a safe organisation for all children, girls & young people
- Articulates a clear purpose for staff and sets high expectations.
- Creates a climate of continuous improvement, open to challenge and new ideas.
- Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
- Evidence-based and evaluates effectiveness.
- Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
- Builds constructive relationships across Plan International to support our shared goals.
- Develops trusting and ‘win-win’ relationships with funders, partners and communities.
- Engages and works well with others outside the organization to build a better world for girls and all children.
We are inclusive and empowering
- Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
- Builds constructive relationships across Plan International to support our shared goals.
- Develops trusting and ‘win-win’ relationships with funders, partners and communities.
- Engages and works well with others outside the organization to build a better world for girls and all children.
Based in the camp with limited stay in the office
LEVEL OF CONTACT WITH CHILDREN
Mid contact – Frequent interaction with children
Location:
Role: Social Worker – Psychosocial Support
Reports to: Psychosocial Officer
Closing Date: 12th June, 2020
CLICK HERE TO APPLY
Social Worker - Community Based
The Organisation
Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.
We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.
Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.
We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.
We have been building powerful partnerships for children for over 80 years, and are now active in more than 70 countries.
role PURPOSE
Read Also:
Plan International is an independent child rights and humanitarian organisation committed to children living a life free of poverty, violence and injustice.
We actively unite children, communities and other people who share our mission to make positive lasting changes in children’s and young people’s lives. We support children to gain the skills, knowledge and confidence they need to claim their rights to a fulfilling life, today and in the future. We place a specific focus on girls and women, who are most often left behind.
We have been building powerful partnerships for children for more than 75 years, and are now active in more than 70 countries.
Dimensions of the Role
Plan international is a lead child protection partner of UNHCR in Nduta, Nyarugusu and Mtendeli refugee camps and works to mobilize refugee communities to play an effective role in protecting the rights of children. In partnership with the Community based Officer, the Social Worker will establish and strengthen community based structures and support their activities which monitor, prevent and respond to child protection concerns.
Accountabilities
Dealing with Problems:
Qualifications and experience
LEVEL OF CONTACT WITH CHILDREN
The position will be based in Nyarugusu camp.
Location:
Type of Role: Social Worker- Community Based
Reports to: Community Based Officer
Closing Date: 12th June, 2020
Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.
We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.
Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.
We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.
We have been building powerful partnerships for children for over 80 years, and are now active in more than 70 countries.
role PURPOSE
Read Also:
Plan International is an independent child rights and humanitarian organisation committed to children living a life free of poverty, violence and injustice.
We actively unite children, communities and other people who share our mission to make positive lasting changes in children’s and young people’s lives. We support children to gain the skills, knowledge and confidence they need to claim their rights to a fulfilling life, today and in the future. We place a specific focus on girls and women, who are most often left behind.
We have been building powerful partnerships for children for more than 75 years, and are now active in more than 70 countries.
Dimensions of the Role
Plan international is a lead child protection partner of UNHCR in Nduta, Nyarugusu and Mtendeli refugee camps and works to mobilize refugee communities to play an effective role in protecting the rights of children. In partnership with the Community based Officer, the Social Worker will establish and strengthen community based structures and support their activities which monitor, prevent and respond to child protection concerns.
Accountabilities
- Support the nomination/forming of community based child protection structures, including Child Protection Committees (CPCs), Child Clubs and Foster Support Groups and ensure they are functional as per agreed TORs
- Actively contribute to the capacity building of child protection structures, through targeted training and collaboration with humanitarian partners (e.g. on community mobilization, PRA techniques, identifying and responding to child protection issues)
- Assist community based structures to identify child protection risks and issues, and develop action plans to address them, on self-help basis or using the resources available in the community
- Attend weekly/monthly meetings and ensure community based structures are supported to implement their plans, such as the timely provision of information, materials and resources are provided for activities and events
- Provide administrative support, including record keeping, minute taking and correspondence relating to key target groups and stakeholders
- Ensure that all community based structures are coordinating with each other effectively, to monitor the child protection situation and for timely achievement of common objectives. This includes supporting linkages between child friendly spaces, youth centres, case management services, peer educators and other community structures in the camp
- Support structures to promote the inclusion of marginalized and minority groups and ensure meaningful child participation in child protection activities
- Raise the profile of Child Clubs with partners and other community structures, so that they are regularly consulted/engaged in decision making processes within the camp (e.g. participatory assessments, design of child-centred spaces and processes)
- Liaise with zone leaders and parents to introduce Plan programme activities and encourage community involvement in programme implementation and monitoring
- Organise/conduct community awareness raising sessions
- Maintain accurate and appropriate records of all work undertaken for monitoring and reporting purposes
- Compile weekly and monthly reports on all activities, indicators, case studies and lessons learned and share with the Community Based Officer per agreed schedule
- Adhere to child protection policy and reporting procedures
Dealing with Problems:
- The position involves resolving a wide range of challenges which occur in managing different people with different background and culture. The position holder will be required to demonstrate attributes such as honest and trustworthy, respectful, possess cultural awareness and sensitivity, be flexible and demonstrate sound work ethics. S/he will demonstrate the ability to solve problems, be creative while providing support.
- The post holder will work closely with the emergency team staff, including social workers (case management and PSS), child protection officers, CP Coordinator and CP Manager and CPiE Specialist.
- Demonstrated commitment and experience of participatory planning and monitoring
- Excellent facilitation skills
- Proficient in team building and community mobilization/work
- Strong interpersonal, networking and advocacy skills
- Use a rights-based approach in child protection
- Understanding of emergencies with basic technical knowledge of child protection, WASH and EiE
- Good written and oral communication skills in English and Swahili
- Knowledge of French and Kirundi is desirable
- Ability to work in a multidisciplinary and multicultural environment
- Proficient in computer skills and ability to work under stress and in stressful environments
- frequent and sustained interactions with community members and members of other humanitarian actors.
Qualifications and experience
- Degree in Sociology, Psychology, Social Work, International Development, Social Science or related field with a minimum of 2 years work experience in related field.
- Experience, or demonstrable commitment towards, the implementation and monitoring of community managed projects within an NGO environment
- Good awareness of current issues in the field of development and emergencies, with familiarity of children’s issues in particular.
- Relates to people in a friendly, open and accepting manner
- Encourages others to generate, own and execute plans
- Timely and accurate in executing his/her duty
- Pays attention to detail
LEVEL OF CONTACT WITH CHILDREN
- Regular interaction with children and young people
The position will be based in Nyarugusu camp.
Location:
Type of Role: Social Worker- Community Based
Reports to: Community Based Officer
Closing Date: 12th June, 2020
Procurement & Logistics Coordinator
The Organisation
Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.
We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.
Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.
We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.
We have been building powerful partnerships for children for over 80 years, and are now active in more than 70 countries.
role PURPOSE
Plan International is an independent child rights and humanitarian organisation committed to children living a life free of poverty, violence and injustice.
We actively unite children, communities and other people who share our mission to make positive lasting changes in children’s and young people’s lives. We support children to gain the skills, knowledge and confidence they need to claim their rights to a fulfilling life, today and in the future. We place a specific focus on girls and women, who are most often left behind.
We have been building powerful partnerships for children for more than 75 years, and are now active in more than 70 countries.
The role is operational level for the program unit, will focus on the implementation of the day to day procurement and logistics activities to ensure improved programme delivery, operational efficiency, compliance with both donors and Plan International policies and procedures.
Dimensions of the Role
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Key Result Area (KRA) 1: Manage the programme unit procurement function, implement procurement and logistics policies and procedures
NEW JOB OPPORTUNITIES (1,216+ POSTS)
KRA 3: Effect fleet management and coordination:
The post holder will be required to maintain effective working relationship with the Programme Unit administration assistant, finance, programmes, suppliers and the procurement and logistics unit at Country Office.
Technical expertise, skills and knowledge
Knowledge
Skills
We are open and accountable
Location: Nkasi Rukwa
Reports to: Program Unit Manager
Closing Date: 19th June, 2020
Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.
We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.
Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.
We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.
We have been building powerful partnerships for children for over 80 years, and are now active in more than 70 countries.
role PURPOSE
Plan International is an independent child rights and humanitarian organisation committed to children living a life free of poverty, violence and injustice.
We actively unite children, communities and other people who share our mission to make positive lasting changes in children’s and young people’s lives. We support children to gain the skills, knowledge and confidence they need to claim their rights to a fulfilling life, today and in the future. We place a specific focus on girls and women, who are most often left behind.
We have been building powerful partnerships for children for more than 75 years, and are now active in more than 70 countries.
The role is operational level for the program unit, will focus on the implementation of the day to day procurement and logistics activities to ensure improved programme delivery, operational efficiency, compliance with both donors and Plan International policies and procedures.
Dimensions of the Role
- Manage the programme unit procurement function, implement procurement and logistics policies and procedures;
- Effective procurement planning and tracking;
- Fleet management and coordination;
- Ensure timely supplier‛s payment for goods, works, consultancy and services;
- Property and fixed asset register maintenance; and
- Safety and security management.
Read Also:
Key Result Area (KRA) 1: Manage the programme unit procurement function, implement procurement and logistics policies and procedures
- In collaboration with the tender panel, invite the price quotation, coordinate the opening and evaluation of the bids, complete the bid evaluation reports, the price analysis for final approval by the management/Programme Unit Manager;
- Ensure procurement transactions have adequate and accurate supporting documentation and proper filing to ensure compliance with both donors and Plan International policies and procedures;
- Regular supplier mapping to Identify suppliers with capacity to support programmes and implementation of the procurement plans;
- Carry out a market scan for goods and services for programmes delivery;
- Implement procurement and logistics guidelines and procedures;
- Work with the programmes to ensure appropriate supplies storage mode and efficient distribution mechanisms and make any recommendations to the Head of Procurement and Logistics when any improvement is needed; and
- Create Purchase Orders in SAP
- Create, update and share monthly SAP purchase tracking report with the budget holders and country office procurement unit as per agreed standards;
- Coordinate and facilitate the procurement planning to involve the budget holders/programmes, ensure periodic reviews for improved programme delivery;
- Maintains records of all purchases, agreements, contracts and ensure regular updates where necessary; and
- Follow up and ensures that all outstanding purchase orders are delivered by the due date.
NEW JOB OPPORTUNITIES (1,216+ POSTS)
KRA 3: Effect fleet management and coordination:
- Prepare vehicle monthly reports, logbook-, trip-, and fuel records, monitors’ utilization, maintenance and fuel consumption and carry out monthly fuel and maintenance spend analysis for review by the country administration coordinator before submission to the Head of Procurement and Logistics at Country Office;
- Monitor vehicle accidents and ensure timely and accurate preparation of accident/incident reports to the Programme Unit Manager for review before submission to the Country Office;
- Take measures to safeguard the Plan Tanzania fleet at all times by ensuring, insurance covers are up to date, vehicles are fitted with tracking devices, etc.
- Manage staff transport at all times and ensure proper usage of the vehicles by staff, including those in the field;
- Establish & maintain record of all Plan vehicles and motor bikes with all relevant details;
- Ensure all Plan vehicles are fully licensed and insured according to local laws; and
- Ensure all PU vehicles/bikes are parked at a safe and secure place.
- Responsible for assets reporting at any time on the technical condition, maintenance needs, lifetime/expiry (replacement, retirement), usage and returns of all physical assets including vehicles, (rented) compounds, buildings and their technical infrastructure to the Programme Unit Manager;
- Ensures all precautions for asset and office security are maintained by the security guards and other staff;
- In collaboration with the IT Manager, ensure proper and smooth running of the office equipment’s, including back-up power; voice- and data, printers, etc.; and
- Ensure that all Plan emergence response assets recorded in the asset register and update accordingly.
- Day to day monitoring of safety and security situation in the office, programme area, report and issues that requires action to the Programme Unit Manager
- Ensures that Plan International’s global policies for Child Protection (CPP) and Gender Equality and Inclusion (GEI) are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.
The post holder will be required to maintain effective working relationship with the Programme Unit administration assistant, finance, programmes, suppliers and the procurement and logistics unit at Country Office.
Technical expertise, skills and knowledge
Knowledge
- Bachelor’s degree in Logistics, Procurement and Supplies management, or Supply Chain Management with at least 3 years of practical experience in similar position;
- A professional qualification and membership of recognized purchasing and supplies institution;
- Demonstrated relevant progressive experience in similar posts;
- Deeper understanding of the various Donor grants procurement rules and guidelines; and
- Fluent in English and Kiswahili languages
Skills
- Planning and organizing
- Demonstrated skills in procurement cycle management
- Fleet and asset management
- Negotiating skills
- SAP/ERP management
We are open and accountable
- Promotes a culture of openness and transparency, including with sponsors and donors.
- Holds self and others accountable to achieve the highest standards of integrity.
- Consistent and fair in the treatment of people.
- Open about mistakes and keen to learn from them.
- Accountable for ensuring we are a safe organisation for all children, girls & young people
- Articulates a clear purpose for staff and sets high expectations.
- Creates a climate of continuous improvement, open to challenge and new ideas.
- Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
- Evidence-based and evaluates effectiveness.
- Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
- Builds constructive relationships across Plan International to support our shared goals.
- Develops trusting and ‘win-win’ relationships with funders, partners and communities.
- Engages and works well with others outside the organization to build a better world for girls and all children.
- Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
- Builds constructive relationships across Plan International to support our shared goals.
- Develops trusting and ‘win-win’ relationships with funders, partners and communities.
Location: Nkasi Rukwa
Reports to: Program Unit Manager
Closing Date: 19th June, 2020
CLICK HERE TO APPLY
Regional Supply Chain Specialist
.ROLE PURPOSE
This is an opportunity to grow Supply Chain performance and expertise in countries where Plan operates and evaluate impact of our support to Countries, as much as strengthening the Global Hub systems that enable best in class Supply Chain management in Countries.
The Supply Chain Specialist acts as a Country Business Partner for all global Supply Chain projects’ implementation but is also the main point of contact to drive regional Supply Chain excellence and strategies appropriate to context. She / He can deliver strategic inputs and directions to Country Offices.
This is a pivotal role in developing Supply Chain awareness and efficiency in a regional pool of Countries, driving processes and systems improvement as much as ensuring that adequate capacities and capabilities are in place within our Country Offices. To drive this, the Supply Chain Specialist is strongly engaged with Countries’ staff to ensure alignment, compliance and performance in systems application and usage.
Dimensions of the Role
Supply Chain management in the scope of this position will include:
This role will give the post holder an opportunity to engage regularly and for extended periods of time, with country office and programme unit staff across the functions described above. This will be in both an emergency response context and in a gap filling, project development or management role during non-emergency periods. There will also be opportunities to support key projects being undertaken by the Global Logistics and Procurement Team.
Budgets – The postholder may have budgetary responsibility when deployed to an emergency response or gap filling role.
Staff – The postholder may be given line management and leadership responsibility of logistics and procurement operations during an emergency response or gap filling role.
Stakeholder Engagement – Internally, the postholder will engage across functional and geographical boundaries at an operational and tactical level. Externally there will be engagement within and outside the sector to further Plan’s L & P operational objectives, including INGOs, UN agencies, partners and suppliers.
Geographical boundaries: The Supply Chain Specialist works with a regional portfolio of Countries in Middle East, Eastern, Southern Africa where Plan operates. Our current operations in this region are in Zimbabwe, Zambia, Mozambique, Malawi, Rwanda, Tanzania, Uganda, Kenya, South Sudan, Somalia, Sudan, Ethiopia, Egypt, Lebanon and Jordan.
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NEW JOB OPPORTUNITIES (1,216+ POSTS)
Accountabilities
NEW JOB OPPORTUNITIES (1,216+ POSTS)
Be a Supply Chain regional expert and focal point for a regional pool of Countries
NEW JOB OPPORTUNITIES (1,216+ POSTS)
Key relationships
Essential
We are open and accountable
We create a climate of trust inside and outside the organisation by being open, honest and transparent. We hold ourselves and others to account for the decisions we make and for our impact on others, while doing what we say we will do.
We strive for lasting impact
We strive to achieve significant and lasting impact on the lives of children and young people, and to secure equality for girls. We challenge ourselves to be bold, courageous, responsive, focused and innovative.
We work well together
We succeed by working effectively with others, inside and outside the organisation, including our sponsors and donors. We actively support our colleagues, helping them to achieve their goals. We come together to create and implement solutions in our teams, across Plan International, with children, girls, young people, communities and our partners.
Read Also:
NEW JOB OPPORTUNITIES (1,216+ POSTS)
We are inclusive and empowering
We respect all people, appreciate differences and challenge inequality in our programmes and our workplace. We support children, girls and young people to increase their confidence and to change their own lives. We empower our staff to give their best and develop their potential.
Physical Environment
When not deployed, duty station will be in one of the MEESA countries. The role requires up to 60% travel to other countries in the region. Contract is local under local terms and conditions of employment.
Level of contact with children
Mid contact: Occasional interaction with children
Location: Any one of MEESA countries
Type of Role: Fixed Term (3 years)
Reports to: Regional Finance Manager
Grade: E
Closing Date: 19th June, 2020
This is an opportunity to grow Supply Chain performance and expertise in countries where Plan operates and evaluate impact of our support to Countries, as much as strengthening the Global Hub systems that enable best in class Supply Chain management in Countries.
The Supply Chain Specialist acts as a Country Business Partner for all global Supply Chain projects’ implementation but is also the main point of contact to drive regional Supply Chain excellence and strategies appropriate to context. She / He can deliver strategic inputs and directions to Country Offices.
This is a pivotal role in developing Supply Chain awareness and efficiency in a regional pool of Countries, driving processes and systems improvement as much as ensuring that adequate capacities and capabilities are in place within our Country Offices. To drive this, the Supply Chain Specialist is strongly engaged with Countries’ staff to ensure alignment, compliance and performance in systems application and usage.
Dimensions of the Role
Supply Chain management in the scope of this position will include:
- Technical processes across Operational Planning, Procurement, Assets, Inventory and Warehouse Management, Distribution, Fleet, Gifts in Kind in both Humanitarian and Development contexts
- Systems usage support and development (tools & templates, procedures, policies)
- HR structure definition in Country Offices
- Staff capacity building
This role will give the post holder an opportunity to engage regularly and for extended periods of time, with country office and programme unit staff across the functions described above. This will be in both an emergency response context and in a gap filling, project development or management role during non-emergency periods. There will also be opportunities to support key projects being undertaken by the Global Logistics and Procurement Team.
Budgets – The postholder may have budgetary responsibility when deployed to an emergency response or gap filling role.
Staff – The postholder may be given line management and leadership responsibility of logistics and procurement operations during an emergency response or gap filling role.
Stakeholder Engagement – Internally, the postholder will engage across functional and geographical boundaries at an operational and tactical level. Externally there will be engagement within and outside the sector to further Plan’s L & P operational objectives, including INGOs, UN agencies, partners and suppliers.
Geographical boundaries: The Supply Chain Specialist works with a regional portfolio of Countries in Middle East, Eastern, Southern Africa where Plan operates. Our current operations in this region are in Zimbabwe, Zambia, Mozambique, Malawi, Rwanda, Tanzania, Uganda, Kenya, South Sudan, Somalia, Sudan, Ethiopia, Egypt, Lebanon and Jordan.
Read Also:
NEW JOB OPPORTUNITIES (1,216+ POSTS)
Accountabilities
- General management and coordination
- Build a strong and trustworthy relationship with the Logistics and Procurement Teams in Countries, up to the Director of Operations and Country Directors, seeking engagement and partnership
- Be a business partner for a portfolio Country Offices, supporting Supply Chain management remotely from the Global Hub, but also through regular Country visits
- Strengthen relationships in between Country Offices and the Global Hub, acting as a mentor to the Logistics and Procurement Managers in Country Offices
- Strongly engage with Country Offices through regular calls, aiming to continuously deep dive into Supply Chain management processes, successes and challenges, so appropriate support can be offered either individually or through regionally / globally developed solutions, and best practices shared among the Community
- Focal point for Supply Chain operations troubleshooting in Country Offices, be a Technical advice and support to countries across all areas of logistics and procurement, whether projects are self, or partner implemented.
- Work with Country management and ensure proactive identification of fraud and risk in the Countries’ Supply Chain, either remotely or during Country visit, and employing mitigation strategies
- Ensure up to date information on Country Structure and Supply Chain is provided to the Team and management
- Operational support
- Operational support is given within a framework of continuous evaluation of all the Supply Chain areas of a CO, deep-diving into deep rooted issues and ensuring CO is empowered to deliver sustainable recommendations
- Deploy to give high level technical input, advice and guidance on project start-ups for new/complex/high risk projects (e.g. Fleet disposal and renewal, technical procurement and contracting)
- Dedicated resource for project implementation, new systems and change process roll out to support embedding and transition into business as usual operations
- Provide surge capacity for annual processes such as operational planning reviews, annual plans and budgeting, stock reconciliations, asset reviews and fleet analysis as much as audit investigations where necessary
- Gap fill critical logistics and procurement staffing gaps
- Capacity building
- Support staff selection and recruitment processes, as much as onboarding and induction
- Actively engage in the development and coordination of Regional Community of Practice, supporting the development of agenda and running the sessions
- Continuously upskill Countries’ staff, engaging them in developing solutions to their Supply Chain challenges
- Deliver capacity building and training through the Community of Practices, micro learning, workshops, webinars or in-country training, as much as using the L&P Planet page to share appropriate information, Workplace or any other digital platform
- Support the L&P Team in rolling out necessary systems in Country Offices, as much as advising on appropriate methodology to do so
NEW JOB OPPORTUNITIES (1,216+ POSTS)
Be a Supply Chain regional expert and focal point for a regional pool of Countries
- Map, assess, control and support improvement of Supply Chain processes adherence in Country Offices, using a structured Supply Chain evaluation framework for either Emergency or Development projects
- Develop and maintain a Country coordination and knowledge management system, ensuring a feedback mechanism from Country Offices is in place, enabling proactive identification of gaps and risks
- Proactively report on ongoing activities (country / region), challenges, successes to a varied range of stakeholders, as much as a delivering a regional overview and identification of strategic development
- Processes and systems must be in place in every Country Office, and as per global guidelines and policies, using appropriate and standardised assessment tools and feedback mechanism
- Supply Chain evaluations and monitoring tools are used to continuously improve current processes and systems
- Provide workforce planning and for restructuring of teams to meet current and projected business needs in Country Offices
- Support in job profile development, technical testing, development and validating to enable appropriate Supply Chain staffing in Country Offices
- Operational management:
- Provides functional leadership and support within emergency response settings, including the assessment, design, start-up, budget management, and implementation of emergency supply chain activities for multiple projects.
- Provides rapid and high-quality technical input in project operational planning, enabling fast and effective delivery to meet humanitarian needs, as well as ensuring that they are in line with donor guidelines and operations manual regarding implementation and reporting
- Rapid response workforce planning including recruitments, intensive training and situational, supportive management.
- Lead and/or oversee the rapid scale of procurement activities including the identification of international and local sourcing options, management of downstream supply pipeline, contracting of goods, services and works suppliers, and liaising with Global Hub procurement team and whilst always providing assurance, implementation and appropriate controls.
- Provide oversight, coordination and direction of
- inventory and warehouse management across multiple projects including GIK management which may include setting up of temporary warehouses and transit hubs, renting of warehousing space, contingency stock management and the receipt of donations.
- Fleet management and transport operations for emergency response including co-ordinating with existing country office operations to identify needs, acquire and utilise a variety of modes to meet the emergency response requirements needs safely and effectively.
- asset management for all emergency response assets including; donor liaison, disposal plans asset verification, compliant purchasing.
- office and staff accommodation, and other premises in fast changing and volatile environments.
- emergency response distributions, including multi-partner planning, site set up, security, local authority liaison, and material resource planning.
- Coordination and reporting including Logistics Cluster engagement and civil-military liaison in an emergency response, as much as collaboration with other response team members (e.g. market assessment and infrastructure/supply chain assessments
- Sustainability of operations
- Deploy to conduct real time evaluations as needed
- Review of end-to-end emergency response processes: map and assess supply chain emergency preparedness and response capability (HR, systems, operations), analysing gaps and recommending for measured improvement, supporting implementation of those.
- As required, you may also be asked to oversee or perform duties relating to IT, comms (VHF, HF and sat phones), security and safety management, customs, importation and government liaison and supporting and working with local partners.
- Support the L&P Team in GH in developing fit for purpose systems and training materials
NEW JOB OPPORTUNITIES (1,216+ POSTS)
Key relationships
- Regional Directors, Country Directors, Country Director of Operations, Country Logistics focal points
- Works closely with the Global Senior Supply Chain Manager in the GH
- GH L&P Team members: other SMEs and Systems Lead, to ensure appropriate large-scale support to Country Offices and continuous improvement of systems and tools
- Regional Hub DRM Team members
- Global Hub Operational Support Departments
- External Partners: Logistics Cluster, UNHRD
Essential
- English speaking, additional language from the region is an added value (Swahili, Arabic)
- Experience in strategically coordinating and mentoring a portfolio of Countries
- Strong capacity in Excel, Word and Power Point
- Strong analytical skills, problem solving, data driven, and solutions oriented
- Performance and continuous improvement oriented
- Autonomous, you are proactive in defining and suggesting of areas of improvement
- Strong negotiating and influencing skills to achieve operational outcomes, applying a breadth of approaches, styles and techniques to achieve desired outcomes.
- Proven interpersonal skills (role model in motivating, developing and supporting others), including performance and change management
- Effective communicating and collaborating across cultural, geographical and structural boundaries, engaging positively and constructively with colleagues.
- Strong project management and organisational skills results oriented and comfortable making decisions and taking appropriate risks.
- Ability to build and maintain strong working internal and external relationships and represent Plan in a professional and competent manner
- Experience of leading emergency response supply chain function(s) at a country level, in disaster response contexts.
- Experience in start-ups and implementation of donor grant projects, knowledge of donor rules and regulations.
- Experience and knowledge of humanitarian Supply Chain management, with a technical background across all aspects of supply chain management: Planning, sourcing, procurement, assets, inventory / GIK & warehousing, fleet, logistics, distribution, staffing.
- Experience of contributing to market and rapid needs assessments, contributing to emergency response and project plans.
- Knowledge and experience of risk and fraud identification and management, including short- and long-term mitigation strategies.
- Experience of delivering logistics and procurement training in a variety of methods.
- Ability to work and provide effective leadership in complex and stressful situations, equally comfortable working in leadership, management and hands-on roles in rapidly changing contexts.
- Knowledge and experience of working with an ERP (e.g. SAP) or other supply chain management IT solutions would be an advantage.
- Demonstrable understanding of, and commitment to humanitarian principles, humanitarian response work and child protection standards.
- Demonstrable understanding of, and commitment to, equal opportunities, gender and diversity.
- One additional Plan language to a working level would be a strong advantage (e.g. French/Spanish).
- Knowledge and/or experience of non-traditional, non-direct supply chain delivery modalities, including working with local partners and working with markets and cash-based delivery would be an advantage.
We are open and accountable
We create a climate of trust inside and outside the organisation by being open, honest and transparent. We hold ourselves and others to account for the decisions we make and for our impact on others, while doing what we say we will do.
We strive for lasting impact
We strive to achieve significant and lasting impact on the lives of children and young people, and to secure equality for girls. We challenge ourselves to be bold, courageous, responsive, focused and innovative.
We work well together
We succeed by working effectively with others, inside and outside the organisation, including our sponsors and donors. We actively support our colleagues, helping them to achieve their goals. We come together to create and implement solutions in our teams, across Plan International, with children, girls, young people, communities and our partners.
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NEW JOB OPPORTUNITIES (1,216+ POSTS)
We are inclusive and empowering
We respect all people, appreciate differences and challenge inequality in our programmes and our workplace. We support children, girls and young people to increase their confidence and to change their own lives. We empower our staff to give their best and develop their potential.
Physical Environment
When not deployed, duty station will be in one of the MEESA countries. The role requires up to 60% travel to other countries in the region. Contract is local under local terms and conditions of employment.
Level of contact with children
Mid contact: Occasional interaction with children
Location: Any one of MEESA countries
Type of Role: Fixed Term (3 years)
Reports to: Regional Finance Manager
Grade: E
Closing Date: 19th June, 2020
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