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Amref Health Africa-Tanzania is largely supported by Multilateral,
Bilateral and National donors, implementing several programmes including
HIV/AIDS/TB/Malaria, Reproductive, Maternal, New-born and Child Health,
Water and sanitation, e learning programme and clinical outreach. With
the above background, Amref Health Africa Tanzania has the following
vacancies:Position:Senior Program Accountant (1)
Job Location:Dar es Salaam
Report to:Head of Finance
JOB PURPOSE:-
To oversee the programme accounting function across Tanzania Country Office to ensure timely and accurate reporting to management, donors and other stakeholders. In addition the post holder should work with project managers to ensure budgeted burn rates are achieved within planned overhead expenditure rates.
KEY DUTIES/RESPONSIBILITIES/KEY RESULTS AREAS
Supervision; Provide leadership and technical financial support to the programme accounting team, ensuring they adhere to policies, regulations and standards including improvement of timeliness, quality of service provided and set up implementation of internal control systems
External Audits (Project Specific); Ensuring that project specific audits in the programme areas are carried out and coordinated by the programme accountants. Participate in both entry and exit meetings including dealing with various queries during the course of the audit where necessary and responses to management letters. Ensuring that the recommendations by the auditors are implemented immediately so that they do not appear again in the subsequent years. Preparation, updating and submission of project audit tracker for all project audits and submit to the Financial accountant for consolidation
Internal Audits; Participate in quarterly entry and exit meetings for ad hoc internal audits, respond to queries and management letters where required. Preparation, updating andsubmission of internal audit tracker for all project audits and submit to the Financial accountant for consolidation
Review and posting of operational budgets; collate and summarise all operational budgets for all programme cost centers into the standard schedule for further review. Post approved budgets into Navision, ledger B (Board approved) and Ledger E (revised). Ensure that these budgets are put in the macros issued by the Head of Finance
Proposal budgets; to review all proposal budgets prepared by programme accountants and pass comments to the Head of Finance for consideration by the CD/HOP and HQ
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Day to day financial operations; to ensure all reports are issued on a timely basis and that the programme accounting function provides top quality service to both HQ and Kenya Country Office
Carry out end of month financial closure as per the Finance Manual, review and approve all donor financial reports as per the Finance Manual, ensure timely call down of funds from donors is done, budgetary control and cash balance monitoring, prepare ad hoc finance reports, prepare monthly financial reports for submission to HQ, approval of claims, signing of cheques/EFTs, approval of M-pesa payments, review of bank reconciliation for all bank accounts, posting of data, approval of PRs/LPOs and LPO alterations, assisting in the strengthening of internal controls in the department
Grants management, setting grant management policies, and developing and enforcing procedures that assure transparency in the grants processes. Co-ordinate the project’s grants accounting, reporting, compliance and risk management. Review and finalize sub recipients budgets, prepare contracts/agreements and follow up on compliance. Handle correspondences and matters in regard to grant management in consultation with the Project Managers. Receive and review periodic grants reports for all sub recipients, liquidate the eligible costs and take relevant action on the expenses rendered ineligible. Provide feedback to all Sub recipients on grants performance. Assist in the preparation of ongoing progress update and disbursement request (PU/DR) and annual Enhanced Financial Report (EFR) as per Global Fund requirements and provide technical support, supervise the sub recipients to ensure full compliance with the Global Fund requirements. Provide on-site mentorship to sub recipients and capacity development to them to plan, implement, monitor and report on grants awarded. In liaison with the ICT Manager, supervise and guide the selected ICT Consultant in programming a Grants Management Information System (GMIS) for the project and ensure it is fully operating, providing the relevant grants reports and regularly updated. Organize and facilitate training, workshops/seminars for the sub recipients, to facilitate understanding of the grants process, implementation, reporting and accounting
QUALIFICATIONS & EXPERIENCE:
The job requires CPA (T) qualification to be able to handle the challenges of the position. A business related degree should be an added advantage for a candidate for this position.
Eight (8) years’ experience is necessary to be able to handle the challenges of the job but this might depend on the candidate’s numerical, analytical and intellectual ability.
Computer literacy is a must for a job holder. It is important for the candidate to have a thorough knowledge in Excel, prior experience in donor reports and prior experience in computerized accounting systems preferably Sun.
Thorough understanding of Tanzania tax laws, International Financial Reporting Standards and experience in application and enforcement of the standards at the corporate level
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SKILLS
- Good analytical and numeric skills
- Good management skills
- Proficient in ICT skills
- Accounting packages
- Good oral and written communications
- Negotiation skills
- Presentation skills
- Good interpersonal skills
- High level of integrity and honesty
- Team player
- Flexible
Job Location:Dar es Salaam
Report to:Head of Finance
JOB PURPOSE:-Monitoring daily cash flows and managing the cash position of the organisation. Processing monthly call downs from Head Quarters and where necessary. Controlling all interfaces with operating systems and banking, reconciling bank accounts, managing money transmission systems and managing the relationship with Amref Health Africa bankers.
KEY DUTIES/RESPONSIBILITIES/KEY RESULTS AREAS
Treasury Team Management; He/she will be responsible for daily management of team. Ensure that tasks are completed within deadlines and all members of the team contribute to team objectives, that the workload is spread evenly, allocated on a flexible basis and each function is self-covering during absence of any member. Promote team working and advocate tasks sharing ensuring Treasury functions are met on a day to day basis and to ensure continuous development of necessary controls to improve Treasury functions
Managing the relationship with Amref Health Africa Bankers; Manage day to day relationship with all Amref Health Africa bankers. Ensure that mandates correctly reflect the current authorities and that Amref Health Africa is aware of current banking practices to improve efficiency of the function.
Managing Money Transmission Systems; this include to promote the use of efficient money transmission systems for receipts and payments. Ensure that funds are receipted and instantly in appropriate accounts. Ensure an efficient transfer of information between Amref Health Africa and its bankers, that statements are electronically downloaded and that filling or archive storage is properly organized.
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Reconciliation of Bank and Inter-ledger accounts; this includes to ensure that all Amref Health Africa bank accounts are reconciled on a monthly basis by the 10th of every month and that all outstanding items are followed up and cleared. The same should be approved and filed by the 15th of the same month. Ensure that all inter ledger accounts are reconciled monthly, and all outstanding items are cleared to leave a zero balance at the close of the financial year.
Generation of Payments; this includes payment generation whilst ensuring that correct amounts are checked approved and paid. And also confirming that all necessary support documentation is attached to such payments
Posting of Income; this will include grants, Inter-leger transactions, direct debit rejects and collections and bank charges. Alert relevant personnel as soon as grants are received in our bank accounts, ensure remittance advices and official receipts are sent to the donor to acknowledge receipt. Ensure all income is recorded on a daily basis and reconciled with Navision System. Ensure that all receipts are banked intact and properly recorded in Navision.
Cash Flow Management; to prepare of weekly cash flows, month end cash analysis, three monthly cash forecast and annual cash forecast to ensure efficient cash management and sufficient funds for revenue items, capital budgets and major project plans. This will include calling down funds from Head Quarters as required. Monitor the daily cash position and allocate available funds to meet country office call downs as appropriate. Review cash balances and ensure transfers to local currency accounts are timely made to ensure smooth operations. Ensure that no overdrawing of any bank account happens at any point in time, ensure MPESA account has sufficient funds at all times and make timely communication in case of anticipated cash shortages.
Project Balance Tracking; maintain and update the negative project balance tracker and circulate it on a monthly basis with recommended actions as necessary.
QUALIFICATIONS & EXPERIENCE:Degree in Accounting, Business, Finance or related field Full professional accounting qualification, CPA (T) /ACCA Six (6) years accounting experience Experience handling multi-currency transactions
Position:Financial Accountant (1)
Job Location:Dar es Salaam
Report to:Head of Finance
JOB PURPOSE:-To provide timely, accurate and efficient accounting and financial management support for administrative cost centres and programmes in line with corporate finance policies, procedures and donor grant agreements.
KEY DUTIES/RESPONSIBILITIES/KEY RESULTS AREAS
Assisting administrative cost centre managers in budget preparation; receiving work plan from managers, ensuring that manager’s quantifications give a close approximation of the actual costs. Advice on any costs you feel has been omitted or does not reflect the actual cost that might be incurred and forward the budget to the manager for onward consolidation
Support administrative managers with budget implementation and monitoring; receive approved budget, develop budget codes and put them in a format acceptable to the accounting system. Ensuring that all expenditure requisitions are supported by availability of funds in the budget. Sending cost center performance to managers and then discussing that performance to ensure everything is on track. Assist cost center managers to control spending in their respective cost canters, ensure all recoveries from administrative cost centers are fully and timely done.
Processing supplier’s invoices, ensuring that the invoices have been properly approved. Ensuring that the goods invoiced have been received and that a GRN had been raised at the time of receiving the goods and ensuring that the invoice amount does not exceed the LPO amount.
Maintenance of debtors accounts; allocation of all debtors balances to ensure that they are easily understood and provide reliable information on the outstanding debts. Raising concerns with the respective manager if debts are not being serviced and recommend necessary action on unpaid debts.
Administrative cost centre management; approving staff imprest requisition based on budget availability. Checking accuracy of surrenders. Giving professional advice to managers on performance of their cost centre based on financial data obtained from the system.
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Approval of administrative purchase requisitions and contract requisitions; check for availability of funds in the budget. For purchase requisitions ensure that the minimum numbers of quotes have been obtained where applicable. Ensure that the requisition has been approved by the cost center manager and code the expense and forward the requisition for final approval by manager.
Updating schedules; maintaining an up to date fixed asset register, prepare depreciation schedules and update the ledger. Maintaining a project assets listing and prepare schedule of other income
Support to external audit function (Statutory Audit); ensuring that statutory audit is carried out successfully. Participate in both entry and exit meetings including dealing with various queries during the course of the audit where necessary and responses to management letters. Ensure that Auditors understand the Amref Health Africa accounting system for them to be able to conduct the audit. Ensuring that auditors get all the required documents and information requested during the audit, preparation of Annual financial statements, responding to Audit queries, follow up actions and sharing with Senior Program Accountant for inclusion in the Audit tracker. Ensuring that the recommendations by the auditors are implemented immediately so that they do not appear again in the subsequent years and updating and submission of the organization audit tracker as per Amref HQ requirements
Payroll Administration; preparation of monthly payroll for payment by 25th of every month, posting salary allocations from all payroll and filing all tax returns timely
Ledger inputs; posting journals in Navision system i.e. all payments, surrenders and other JVs, review monthly recharges to and from various units these include; stationery, mileage, communication merchandise, time and occupancy and update chart of accounts in the Navision
QUALIFICATIONS & EXPERIENCE:
- The job requires CPA (T) qualification to be able to handle the challenges of the position. A business related degree should be an added advantage for a candidate for this position.
- Six (6) years’ experience is necessary to be able to handle the challenges of the job but this might depend on the candidate’s numerical, analytical and intellectual ability.
- Computer literacy is a must for a job holder. It is important for the candidate to have a thorough knowledge in Excel, prior experience in donor reports and prior experience in computerized accounting systems preferably Sun.
- Thorough understanding of Tanzania tax laws, International Financial Reporting Standards and experience in application and enforcement of the standards at the corporate level
Job Location:Dar es Salaam
Report to:Senior Programme Accountant
JOB PURPOSE:-To provide timely, accurate and efficient accounting, budgeting and financial management support for allocated programmes in line with Amref Health Africa Finance Manual and donor grant agreement and to ensure effective utilization of project funds.
KEY DUTIES/RESPONSIBILITIES/KEY RESULTS AREAS
Budgets; to prepare annual operational budgets for projects by determining funds available for budget, determining activities scheduled for the year and their cost and translating these to an operational budget in Amref Health Africa format. Prepare budgets for new proposals and Monitor budgets against performance
Cash balance Monitoring; Monitor cash balances per project and make cash call down on projects as appropriate
Staff supervision; supervise, allocate and delegate work to assistant programme accountants and review performance and give support as necessary
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Programme Performance Review; provide reports and review progress with responsible managers on a month by month basis of the performance of all allocated Cost Centres with a view to improving performance and resolving issues
Customer Service; handle any emerging complaints and compliments from internal and external stakeholders and addressing them appropriately
Approval of PR’s; ensure that all Purchase Requisitions are approved and processed without undue delay and they fall within budget limits and work plan
Review of invoices; review all invoices by comparing with GRNs, POs and all supporting documents before forwarding to the Cost Centre manager
Support to the projects and Country Offices; Provide operational support to project manages on expenditure management to include: Short-term action plans and expenditure scheduling, Processing, approvals and coding expenditure (claims, imprest, surrenders, field office returns and purchase requisitions) and internal recoveries in accordance with approved work plans and budgets, Regular review meetings with programme managers and project managers to resolve and discuss various financial and accounting issues and queries, Preparation of periodic budgetary control statements to determine financial performance of the relevant Programme and individual projects within the programme. Provide financial technical support to project field teams and to Country Offices as requested
Financial Statements and reporting; preparation of donor financial statements and reports and call down requests as specified in the respective grant agreements and other internal financial reports. Preparation of monthly progress reports to the management on project funding status and cash management and to ensure reports are accurate and in accordance with donor requirements
Audits; participate as required in internal and external audits
Grants management; to assist in setting grant management policies, and developing and enforcing procedures that assure transparency in the grants processes. Co-ordinate the project’s grants accounting, reporting, compliance and risk management. Review and finalize sub recipients budgets, prepare contracts/agreements and follow up on compliance. Handle correspondences and matters in regard to grant management in consultation with the Project Managers. Receive and review periodic grants reports for all sub recipients, liquidate the eligible costs and take relevant action on the expenses rendered ineligible. Provide feedback to all Sub recipients on grants performance. Assist in the preparation of progress update and disbursement request (PU/DR) and annual Enhanced Financial Report (EFR) as per Global Fund requirements.(Applicable for DCP Accountants only). Provide technical support and supervise the sub recipients to ensure full compliance with the Global Fund requirements. Provide on-site mentorship to sub recipients and capacity development to them to plan, implement, monitor and report on grants awarded and Organize and facilitate training, workshops/seminars for the sub recipients, to facilitate understanding of the grants process, implementation, reporting and accounting
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QUALIFICATIONS & EXPERIENCE:
- Degree in Accounting, Business, Finance or related field
- Full professional accounting qualification, CPA (T) /ACCA
- Six (6) years accounting experience in financial and project accounting preferably in the NGO environment
- Experience in preparation and supervision of basic accounting ledger entries and extraction of the trial balance and financial statements
- Experience in handing multi-currency transactions
- Numerical Confidential Detailed
- Proactive Team work
- Interpersonal
- Communication
- Professionalism Ethical
- Integrity
- Ability to work within deadlines
Job Location:Dar es Salaam
Report to:Programme Accountant
JOB PURPOSE:-To provide processing and coordination support to the Programme Accountants within the defined area of specialization.
KEY DUTIES/RESPONSIBILITIES/KEY RESULTS AREAS
Record Management; Assist in preparation of donor financial reports and maintaining debtors and prepayment files.
Data preparation and entry; Preparation of internal recovery and reconciliation journals, daily data entry from payment vouchers, petty cash voucher, surrender journal entries and receipts against banking credit slips, processing JVs for all MPESA requests and review and coding of purchase requisitions and staff imprest in the ERP
Managing Creditors; maintaining an up to date creditor’s status (matching invoices to LPOs and GRNs, checking correctness and accuracy of the invoices preparation of payment of creditors). Ensuring as much as possible all invoices are PO based, exceptions must have approved justification. Reviewing of the creditors accounts and respond to supplier queries
Managing Debtors; maintaining an up to date debtors status, verifying that staff qualifies for imprest before passing the request for approval, following up with the receipts/invoices for deposits paid and reviewing debtors account and monitoring imprests
Managing Ledgers; preparing inter-ledgers and bank reconciliation statements and reparing monthly audit trails
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Audit; provide audit support to allocated projects, prepare files in advance of audit visit and respond to audit issues and queries as appropriate
Grants management; co-ordinate the project’s grants accounting, reporting, compliance and risk management. Review and finalize sub recipients budgets, prepare contracts/agreements and follow up on compliance. Handle correspondences and matters in regard to grant management in consultation with the Program Accountant. Receive and review periodic grants reports for all sub recipients, liquidate the eligible costs and take relevant action on the expenses rendered ineligible. Provide feedback to all Sub recipients on grants performance, provide technical support and supervise the sub recipients to ensure full compliance with the Global Fund requirements. Provide on-site mentorship to sub recipients and capacity development to them to plan, implement, monitor and report on grants awarded. Organize and facilitate training, workshops/seminars for the sub recipients, to facilitate understanding of the grants process, implementation, reporting and accounting
QUALIFICATIONS & EXPERIENCE:
- Degree in Accounting, Business, Finance or related field
- CPA II
- Three (3) years’ experience
- Experience handling multi-currency transactions
Job Location:Dar es Salaam
Report to:Treasury Accountant
JOB PURPOSE:-To process all TCO payments, preparing EFT, Cheque and Mpesa vouchers/schedules as appropriate.
KEY DUTIES/RESPONSIBILITIES/KEY RESULTS AREAS
Processing Payments; process approved supplier payments and staff advances through EFT, cheques or Mpesa as appropriate. Process country call downs as approved by management and creation and input of supplier bank details (on basis of an independent written confirmation) into Navision.
Banking of receipts; bank all receipts including student payments and staff surrenders, ensuring a detailed receipt schedule is prepared matching the balance paid in
Interledger reconciliations; prepare monthly interledger reconciliations with all Country Offices and Head Quarters and ensure outstanding entries are promptly dealt with so that there are no outstanding items at the year end
Cash and bank management; monitor bank balances to ensure adequacy of funds for smooth daily operation of the bank accounts and to detect any reconciling items and process foreign exchange conversion and fixed deposit investments as approved by Senior Management
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QUALIFICATIONS & EXPERIENCE:
- Degree in Accounting, Business, Finance or related field Four (4) years’ experience
- Experience handling multi-currency transactions
Job Location:Mbeya
Report to:WASH Programme Manager
Duration:24-Months
JOB PURPOSE:-To implement this project Amref Health Africa in Tanzania seeks Sanitation Project. Officers for Mbeya Rural District, who will be responsible for the design, implementation, management and supervision of market based sanitation and hygiene project in Mbeya rural district. As a project officer, you will assist the MEAL officer and WASH programme manager in scrutinizing plans and reports to ensure coherence towards the attainment of the country strategic plan. The project officer will participate in relevant country programme resource mobilization initiatives that aim to sustain the programme development.
KEY DUTIES AND RESPONSIBILITIES:-
- Ensure correct technical design of sanitation and hygiene facility, marketing and promotion within national guidelines and standards
- Support and ensure proper and timely coordination of project stakeholders and actors (government, private sector and communities) at district, ward and village levels
- Promote, strengthen and facilitate sanitation products, sanitation business/entrepreneurships and sanitation supply chain.
- Plan and facilitate an implementation of demand creation campaigns on sanitation and hygiene improvement; using community-Led Total Sanitation (CLTS) skills and approaches.
- Ensure improved quality of sanitation service provision through increased availability and affordability of sanitation products and services providers (Artisans) at village level.
- Support proposals writing and budget management
- Responsible for coordinating activities both in project area and elsewhere as directed by the line manager to ensuring the promotion of an integrated approach with other programmes.
- Write and compile weekly, monthly quarterly and annual reports about the project progress and timely share with the programme manager.
- Ensure proper documentation of project progress as contribution to the country report. Ensure proper budget administration at the projects level
- Ensure respect of Amref Health Africa administrative procedures, procurements and logistics Manage and follow proper procurement procedures through ERP systems.
- Support any other tasks as directed by the programme manager
QUALIFICATIONS & EXPERIENCE:
- First degree in Environmental/Sanitary Engineering, Environmental Science, Public Health, Community Development, Entrepreneurship or Business Administration.
- Minimum of 5-years work experience in WASH related projects
- Working experience with Government, NGO, and grassroots community organizations Good working experience in community participation and development.
- Good knowledge in social enterprise, financing mechanisms and marketing approaches Skills and experience in innovative sanitation promotion and marketing tools/approaches Knowledge of sanitation and hygiene promotion technics and marketing approaches
- Ability to prioritize effectively for execution with limited resources
- Experience in sanitation and hygiene product development and social enterprises Solid experience in facilitation, negotiation, coaching and team building.
- Team player, able to make quick decisions.
Job Location:Mbeya
Report to:Transport Supervisor
Duration:24-Months
JOB PURPOSE:
To provide transportation service to assigned programme/project/unit and to execute required quality technical skills in driving the project Motor vehicle by supporting the project team, partners and stakeholders during the project implementation activities
KEY DUTIES AND RESPONSIBILITIES:-
Driving assigned vehicle while ferrying staff or assets on official work. Maintaining cleanness of assigned vehicles.
Maintaining up-to- date and accurate records in the vehicle work ticket. Safeguarding the vehicle and all of its contents in his/her custody.
Ensure that the assigned vehicle is well serviced and in good mechanical order. Good track record, smart and well groomed
Qualifications and Experience
- O level certificate
- Mechanical training
- A valid Class C Clean Driving License At least 4 years driving experience
- Competence certificate from either VETA or NIT
HOW TO APPLY
If you meet the criteria given above and interested in the vacancies, please send an application letter and CV combined in as one document indicating your present employer and position, daytime telephone contact, names and addresses of three referees. To be considered, your application must be received by 16.30 Hours June 15, 2020. Please mention the job title/vacancy name or use the job title as the subject line when applying for this position, failure to do that your application may not be retrieved. All correspondences should be directed to: Email: jobs.tanzania@amref.org. Direct application through mail or hand delivery will not be accepted.
1.Amref Health Africa is an equal opportunity employer and has a non-smoking environment policy; Women and People with disability are encouraged to Apply
2.“Amref Health Africa is committed to the principles of safeguarding in workplace and will not tolerate any form of abuse, wherever it occurs or whoever is responsible”
3.Amref health Africa –Tanzania regrets that only short-listed candidates will be contacted.
