Job Title: Supply Chain Technical Officer
Reports to: Zanzibar NTD Program Manager and ASCEND Country Lead
Salary: TBD
1. Introduction
Accelerating
the Sustainable Control and Elimination of NTDs (ASCEND) is a £200
million investment from the UK government’s Department for
International Development (DFID), to advance the impact and
sustainability of national programs tackling neglected tropical
diseases (NTDs). To be implemented between September 2019 to March 2022,
ASCEND comprises of two lots – one focusing on South Asia, East and
Southern Africa (lot 1) and the other on West and Central Africa (lot
2). ASCEND lot 1 is implemented by a consortium of technical partners
led by Crown Agents, including Abt Associates, Oriole Global Health and
the Royal Tropical Institute. Central to ASCEND 1’s approach is a close
collaboration with National Governments and other implementing
partners, to enhance national approaches to NTD control and elimination.
ASCEND’s goal is to contribute to the global goal of reducing the
burden of targeted NTDs so that they are no longer a public health
problem.
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In
Zanzibar, ASCEND will focus on three NTDS; Lymphatic Filariasis,
Schistosomiasis and Trachoma anchored on the following broad areas of
intervention:
(i) *Treatment and prevention of disability, including mass drug administration (MDA), diagnosis and treatment, surgeries, morbidity management.*
(ii) Increasing the integration of aspects of NTD programmes within the health systems.
(iii) *Strengthening national health systems, integrating efforts to strengthen the relevant building blocks of the health system.*
(iv) *Data for targeting and monitoring, including impact assessment and alignment of NTDs with national and international MEL systems and processes.*
(v) *Cross-sectoral collaboration, in particular within the health and WASH/BCC sectors.*
DFID
has contracted Crown Agents together with its consortium partners to
act as Fund Manager for ASCEND in Zanzibar. Therefore, Crown Agents will
work with the Ministry of Health community development gender elderly
and children to support the immediate procurement of services from the
identified organisations that will further the above-stated objectives
of ASCEND in the country.
2. Scope of work
The
Supply Chain LF Focal Person will be seconded to the NTD control
Program ministry of health (MoH) and will be responsible for providing a
wide range of support to the Ministry of Health (MoH) Neglected
Tropical Diseases (NTDs) control program. He/she will work closely with
the NTD Program Manager the, ASCEND Country Lead relevant partners,
pharmaceutical and supply chain focal point persons within MoH and
Medical Stores Department (MSD) to coordinate the clearance and storage
of medicines as well as distribution to the district health offices. The
Officer will work closely with the NTD drug donation program managed by
the World Health Organization (WHO), and NTD implementation partners to
help build a sustainable supply chain management system. This will help
to maintain the quality, efficacy and safety of the preventive
chemotherapy (PC) drugs used during mass drug administration (MDA)
campaigns per the NTD elimination and control goals.
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The Officer will be responsible for the following:
- Work with CMS, WHO and relevant organs of MOH to create an NTD supply chain management system which will chart the procurement, storage and delivery of drugs from the central Medical Stores Department to all parts of the country.
- Support the development of NTD supply chain management guidelines to be used for management of NTD essential medicines.
- Provide technical assistance (TA) to develop standard operating procedures (SOPs), tools and systems to assist MoH in inventory management and other aspects of supply chain management that will assure the availability and quality of NTD medicines and other commodities.
- Provide overall NTD supply chain coordination, including training on general supply chain management for NTD programme staff and community drug distributors.
- Provide technical support to the NTD Control Program in the forecasting of PC medicines donated by various donors including WHO, International Trachoma Initiative (ITI), Task Force for Global Health
- Operate and maintain an effective inventory management system that fosters accountability of NTD medicines and strengthens supply chain audits to minimise wastage.
- Ensure accurate and up-to-date manual and electronic inventory records including lot numbers and expiration dates at all levels of the country supply chain
- Share regular inventory information with ASCEND Country and Regional Teams as well as with NTD Program Manager.
- In collaboration with MSD; ensure reliable and well-functioning distribution system for all NTD supplies and monitor drug storage and security at all levels.
- In collaboration with MSD and other partners, facilitate customs clearance of NTD medicines and other supplies imported or donated to the Ministry of Health.
- Work with Districts through the NTD Program Manager to ensure timely usage of NTDs drugs according to first expiry first out (FEFO) principle to maximise the shelf life of the drugs.
- Coordinate physical stocktaking at the district pharmacies and report to the NTD Program Manager.
- Facilitate in medicines reverse logistics from the facility level to the district pharmacy at the end of MDA activities
- Identify bottlenecks in drug and supply management at provincial and district levels and provide technical assistance to resolve them.
- Participate in identifying and prioritising capacity development activities for strengthening national and regional level pharmaceutical supply chains and build expertise in monitoring and supervision.
- Assist in collecting data related to serious adverse events (SAEs) from the Districts and reporting on such events to the National NTD Program Manager and Tanzania Food and Drugs Authority
- Monitor, report and investigate any instance of product misuse, diversion or fraud.
- Submit regular performance report to the NTD Program Manager and the ASCEND Country Lead.
- Any other responsibilities as assigned by the NTD Program Manager
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Knowledge (Education & Related Experience):
(i) Bachelor’s Degree in Supply Chain Management or relevant discipline
(ii) At least five years of work experience in community health programs preferably in Neglected Tropical Diseases
(iii) Experience working with DFID or other donor-funded projects preferred.
(iv) Additional training or qualification in supply chain management will be an advantage.
(v) Demonstrated knowledge of protection, prevention of sexual abuse and exploitation and the field of safeguarding is an added advantage
4. Skills (Special Training or Competence)
- Extensive knowledge of coordinating all the entities involved in a supply chain including the planning of procurement, production, inventory control, logistics and distribution.
- Strong organizational and interpersonal skills and ability to work in a team-oriented setting.
- Good understanding of the Tanzania Zanzibar’s national pharmaceutical logistics management information system
- Proficient in Microsoft Office (Word, Excel, PowerPoint).
- Ability to deliver group-training sessions and build capacity in supply chain management.
- Strong communication skills both written and verbal.
- Willingness to travel within Tanzania-Zanzibar frequently.
- English fluency (required)
Job Title: Monitoring Evaluation and Learning Officer
Reports Line: Zanzibar NTD Program Manager (Administratively) and Regional MEL Manager (Technically)
Salary: TBD
1. Introduction
Accelerating the Sustainable Control and Elimination of NTDs (ASCEND) is a £200 million investment from the UK government’s Department for International Development (DFID), to advance the impact and sustainability of national programmes tackling neglected tropical diseases (NTDs). To be implemented between September 2019 to March 2022, ASCEND comprises of two lots – one focusing on South Asia, East and Southern Africa (lot 1) and the other on West and Central Africa (lot 2). ASCEND lot 1 is implemented by a consortium of technical partners led by Crown Agents, including Abt Associates, Oriole Global Health and the Royal Tropical Institute. Central to ASCEND 1’s approach is a close collaboration with National Governments and other implementing partners, to enhance national approaches to NTD control and elimination. ASCEND’s goal is to contribute to the global goal of reducing the burden of targeted NTDs so that they are no longer a public health problem.
In Zanzibar, ASCEND will focus on three NTDS; Lymphatic Filariasis, Schistosomiasis, and Trachoma anchored on the following broad areas of intervention:
(i) *Treatment and prevention of disability, including mass drug administration (MDA), diagnosis and treatment, surgeries, morbidity management.*
(ii) Increasing the integration of aspects of NTD programmes within the health systems.
(iii) *Strengthening national health systems, integrating efforts to strengthen the relevant building blocks of the health system.*
(iv) *Data for targeting and monitoring, including impact assessment and alignment of NTDs with national and international MEL systems and processes.*
(v) *Cross-sectoral collaboration, in particular within the health and WASH/BCC sectors.*
DFID has contracted Crown Agents together with its consortium partners to act as Fund Manager for ASCEND in Uganda. Therefore, Crown Agents will work with the Ministry of Health to support the immediate procurement of services from Implementing Partners (IPs) that will further the above-stated objectives of ASCEND in the country.
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· To manage information database bank for Neglected Tropical Diseases Control Programme by updating and enriching it regularly.
· Provide guidance, training and monitoring of all Zanzibar NTDCP MEL activities
· To help to compile regular reports from data collected from various sources for Neglected Tropical Diseases Control Programme operational activities.
· To collect and process data as needed to enable the programme and other actors to make use of it in decision making.
· To provide feedback and regular information to other sectors and actors involved in NTDs control activities.
· To train various Neglected Tropical Diseases Control Programme staff and other collaborators on data processing and management interpretation and presentation.
· To constant enter data into database
· To clean data reading for use and analysis.
· To store data professionally as back up information for the year.
· Any other responsibilities as assigned by the Program Manager
· Preparation and timely submission of NTD reports to ASCEND as appropriate
3. Key Requirements (Education, Knowledge and Experience)
· Minimum of a Bachelor’s degree in statistics or Quantitative Economics, Computer Science or any other relevant qualification. An additional training in Health Management and Information System (HMIS) or Public health (biased on epidemiology/statistics) is added advantage.
· At least 5 years’ experience in monitoring an NTD control programme, or Health management information system, including experience in NTD survey activities (TAS/IA/Coverage surveys).
· Working knowledge of NTD diseases is essential; experience in NTD research is preferred.
· Experience in design and programming of m-Health surveys and applications, including training of surveyors is essential.
· The MEL Officer will be reporting to the head of the Division of Vector-Borne and Neglected Tropical Diseases (DVB&NTD) who is also the National NTD Program Manager, ASCEND Country Lead and ASCEND regional MEL manager.
· Demonstrated experience in Microsoft Office, including Word, PowerPoint, and Excel
· Demonstrated knowledge of protection, prevention of sexual abuse and exploitation and the field of safeguarding is an added advantage
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- Ability to build strong working relationships to enable effective management of partnerships and work collaboratively as part of a global team.
- Ability to deliver group-training sessions and build strong M & E capacity in the Uganda NTD Program.
- People management skills with a robust diplomatic understanding of culturally and ethnically sensitive issues.
- Strong communication skills as proven by past work experience.
- Willingness to travel and to conduct regular field visits including in hard to reach areas.
- English fluency (required)
HOW TO APPLY:
Send a covering letter and a copy of CV to recruitments@ascend.crownagents.com by 28th January, 2020.********************
Position: Finance Officer
Reports to: Zanzibar NTD Program Manager/Head of Unit (Administratively) and to ASCEND Regional finance Manager (Technically)
Salary: TBD
In Tanzania, ASCEND will focus on three NTDS; Lymphatic Filariasis,
Schistosomiasis, and Trachoma anchored on the following broad areas of
intervention:
(i) *Treatment and prevention of disability, including mass drug
administration (MDA), diagnosis and treatment, surgeries, morbidity
management.*
(ii) Increasing the integration of aspects of NTD programmes within the health systems.
(iii) *Strengthening national health systems, integrating efforts to
strengthen the relevant building blocks of the health system.*
(iv) *Data for targeting and monitoring, including impact assessment and
alignment of NTDs with national and international MEL systems and
processes.*
(v) *Cross-sectoral collaboration, in particular within the health and WASH/BCC sectors.*
Read Also:
DFID has contracted Crown Agents together with its consortium partners
to act as Fund Manager for ASCEND in Uganda. Therefore, Crown Agents
will work with the Health community development gender elderly and
children to support the immediate procurement of services from
Implementing Partners (IPs) that will further the above-stated
objectives of ASCEND in the country.
Scope of work
The Finance Officer will be seconded to the NTD Control Program
–Ministry of Health Zanzibar (MoH) and will be responsible for the
overall accounting and financial management of the ASCEND project. The
Finance Officer will work closely with ASCEND regional finance office,
Country Lead, Program Manager ZNTD and other NTD partners to ensure that
appropriate systems and procedures are in place to ensure that the
project operates efficiently, uses resources effectively and within the
budget.
The Finance Officer will report to the ZNTD program manager
(Administratively) and to ASCEND regional finance manager (Technically)
The Finance Officer will be responsible for the following;- Maintain primary relationship with donors and act as the principal financial Management liaison.
- The Finance Officer must ensure that project implementation is done in an environment of strong controls and that the project complies with Donor and the Revolutionary government of Zanzibar (SMZ) rules and regulations.
- Take the lead in assuring the quality management of local subgrants from inception to closure through the development of adequate financial management systems and maintenance of strong financial controls to guarantee compliance with donor regulations.
- Ensure that programming and operations staff improve their understanding of DFID granting mechanisms and build their capacity to adhere to donor regulations related to reporting, human resources, asset management, and procurement.
- Perform on-going monitoring and assessment of DVB’s and IUs’ (Districts) capacity to accurately record and post all transactions and follow up actions to resolve any identified problems.
- Prepare and implement training and technical assistance as needed to address local capacity needs and reinforce grant management through on job support and monitoring,
- Actively participate in program meetings as appropriate to effectively plan and coordinate financial and programmatic activities in conjunction with DVB and IUs (implementing districts)
- Provide technical assistance to all project staff in preparation of annual project budgets and narratives and sub-award budgets and modifications when needed.
- Make sure vouchers, monthly journals, invoices, financial reports, accruals and other financial deliverables are well prepared and filed both in hard and electronic copies.
- Reconcile all control accounts on a monthly/quarterly basis to ensure completeness and integrity of financial information e.g. Bank & Cash, Prepayments, Accruals, Staff Debtors etc. and report accordingly in a timely manner.
- Perform Project variance analysis and provide updated projections to support internal management and/or donor requirements.
- Ensure the congruity and consistency of all relevant financial policies and procedures and alert project leadership when there is any financial risk to the project.
- Provide support in the review of donor contracts to ensure compliance during the execution of contract.
- Assist in responding to audit requests and manage close out processes.
- Undertake other general finance and administrative duties as required to facilitate the smooth running of Accounting and Project Finance activities.
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Key Requirements
Education & Related Experience:- A Master’s degree in accounting, finance, business administration or /Professional qualification in accountancy such as ACCA, CPA, ACIS and CPE obtained from a recognized awarding Institution or an equivalent.
- At least 5 years of working experience in Accounting/ procurement and Office Administration role in a donor-funded project. training will be an added advantage
Added advantages:
- Training in NGO financial management or Grant management.
- Understanding of Public health programs as well as an understanding of the synergy between programmatic, operational and financial components of public health initiatives.
- Proven Knowledge of DFID financial management guidelines will be an added advantage
- Demonstrated knowledge of protection, prevention of sexual abuse and exploitation and the field of safeguarding
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Skills (Special Training or competences)
- Experience in computer skills especially Word, Excel and e-mail/internet
- Excellent communication skills (verbal and written English)
- Accounting skills.
- Excellent report preparation and presentation skills
- Experience in programme budgeting
- Experience in results-based management, project monitoring and reporting
- Well-developed training and facilitation skills
- Ability and willingness to work under pressure as part of a global team.
Send a covering letter and a copy of your CV to “recruitments@ascend.crownagents.com” by 29th January 2020.
