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Overview
Position Title: Compound Manager
Duty Station: Makere, Tanzania
Classification: Professional Staff, Grade P2
Type of Appointment: Fixed term, one year with the possibility of extension
Estimated Start Date: As soon as possible
Closing Date: 24 January 2019
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading
UN agency in the field of migration, works closely with governmental, intergovernmental and
non-governmental partners.
IOM is dedicated to promoting humane and orderly migration for the
benefit of all. It does so by providing services and advice to
governments and migrants.
IOM is committed to a diverse and inclusive environment. Applications
from qualified female candidates are especially encouraged. For the
purpose of the vacancy, the following candidates are considered as
first-tier candidates:
1. Internal candidates
2. Qualified applicants from the following NMS countries:
Antigua and Barbuda, Bahamas, Cook Islands, Cuba, Cabo Verde,
Djibouti, Fiji, Micronesia (Federated States of), Gabon, Grenada,
Guyana, Iceland, Kiribati, Comoros, Saint Kitts and Nevis, Lao People’s
Democratic
Republic, Saint Lucia, Lesotho, Libya, Montenegro, Marshall Islands,
Mauritania, Namibia, Nauru, Papua New Guinea, Palau, Paraguay, Solomon
Islands, Seychelles, Suriname, Sao Tome and Principe, Eswatini,
Timor-Leste, Tonga, Tuvalu, Holy See, Saint Vincent and the Grenadines, Vanuatu, Samoa
Context:
The Republic of Tanzania is an IOM member state since 1994. IOM has
established its country office in Dar es Salaam in 2004 and established
sub and satellite offices in Kigoma region as well as the African
Capacity Building Centre (ACBC) in Moshi.
Under the operations of United States Refugee Admissions Program
(USRAP), IOM has established a one-stop Refugee Processing Centre in
Makere, Kasulu district in Kigoma region. This facility (thereafter IOM
Makere Refugee Processing Centre or IOM Makere RPC) is composed of
interview office spaces, health assessment clinic, IOM office spaces as
well as accommodation buildings.
Under the overall supervision of the Chief of Mission, the direct
supervision of the Head of Sub Office in Kasulu and the Resource
Management Officer based in Dar es Salaam for technical issues, the
successful candidate will be responsible for managing the facilities at
the IOM Makere Refugees Processing Center (RPC) to provide smooth
support to the operations of the resettlement projects.
Core Functions / Responsibilities:
- Manage the facilities at the IOM Makere RPC including the guest house (accommodation facility) established on self-sustain/cost recovery basis, while monitoring the revenue/income flow.
- Supervise the Compound Assistant in accommodation reservations, including record of check in and check out, provision of guest house orientation to the guests and timely inform the Support Unit for smooth invoice issue to the guests.
- Supervise the Facility Maintenance Clerk to monitor the generators and other utilities at the IOM Makere RPC.
- Ensure safety at the IOM Makere RPC by conducting, but not limited to, regular facility checks, such as regular water quality test of the water sources, water purifying system, generators, and fire extinguishers.
- In coordination with the Construction engineer, conduct regular facility checks and report any necessary improvement and/or repair.
- Coordinating the hiring and supervising of personnel for maintenance purposes – including housekeepers, electricians, plumbers, daily labourer’s etc.
- Monitor the canteen service provider at the canteen. Conduct periodic canteen asset check with the service provider, IOM Procurement Unit and the Compound Assistant.
- Monitor the canteen service provider for timely meal services at the canteen.
- In coordination with the Operations Unit, monitor the canteen service provider for timely meal services for refugees.
- Monitor the cleaning service provider at the IOM Makere RPC. Ensure that all facilities are kept clean at all times.
- In coordination with the Operations Unit, ensure that refugees at the IOM Makere RPC receive proper facility orientation.
- Supervise the Compound Assistant to manage all facility keys and ensure that necessary facility materials are properly managed, and stocks are monitored. Ensure the timely material request to the Procurement Unit so that the facility is always equipped with necessary facility materials.
- Be alert to the local security situation and report any security incidents or situation to the Security Officer in Kasulu.
- Perform such other duties may be required or assigned by either direct or overall supervisors.
Required Qualifications and Experience:Education
- Master’s degree in Hospitality Management, Hotel Administration, Business Management or a related field from an accredited academic institution with two years of relevant professional experience; or
Experience
- Experience in managing hotels and guest houses is strongly preferred;
- Experience and knowledge in facility management is strongly preferred;
- Experience in managing IOM transit centres is an added advantage.
Languages
Fluency in English is required. Working knowledge of Kiswahili, French and/or Spanish is an advantage.
Desirable Competencies:
Values
- Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
- Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
- Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
- Core Competencies – behavioural indicators level 2
- Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
- Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
- Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
- Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
- Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.
Managerial Competencies – behavioural indicators level 2
- Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.
- Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.
- Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.
Internationally recruited professional staff are required to be mobile.
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.
The appointment will be subject to certification that the candidate is
medically fit for appointment, accreditation, any residency or visa
requirements, and security clearances.
HOW TO APPLY:
Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by 24 January 2019 at the latest, referring to this advertisement.
For further information, please Click the Apply button:
In order for an application to be considered valid, IOM only accepts online profiles duly completed.
Only shortlisted candidates will be contacted. You can track the progress of your application on your personal application page in the IOM e-recruitment system.
Posting Period
From 11.01.2019 to 24.01.2019
Requisation: VN 2019/10(P) - Compound Manager (P2), Tanzania (55783830) Released
Posting: Posting NC55783831 (55783831) Released
ads2For further information, please Click the Apply button:
In order for an application to be considered valid, IOM only accepts online profiles duly completed.
Only shortlisted candidates will be contacted. You can track the progress of your application on your personal application page in the IOM e-recruitment system.
Posting Period
From 11.01.2019 to 24.01.2019
Requisation: VN 2019/10(P) - Compound Manager (P2), Tanzania (55783830) Released
Posting: Posting NC55783831 (55783831) Released
TO APPLY CLICK HERE
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OVERVIEW
Vacancy Announcement: IOM/KSU/001/19
Position title: Admin/Finance Assistant
Position grade: G4
Duty station: Kasulu, Tanzania
Seniority band: 4
Seniority band: 4
Job family: Support Unit
Organizational unit: Resource Management Unit
Position number:
Position rated: YES
Subject to rotation: NO
Reporting directly to: Resource Management Officer (in Kigoma)
Reporting directly to: Resource Management Officer (in Kigoma)
Overall supervision by: Resource Management Officer (in Dar es Salaam)
Managerial responsibility: NO
Directly reporting staff: NO
SCOPE OF POSITION
Under the overall supervision of the Resource Management Officer in main office Dar es Salaam and direct supervision of the Resource Management Officer in Kigoma, the Admin/Finance Assistant is responsible for providing daily financial and administrative assistance, in particular, he/she will be responsible for:
RESPONSIBILITIES AND ACCOUNTABILITIES
1. Prepare the imprest report for Kasulu Sub-office and ensure all
supporting documentation and signatures are complete before sending to Dar es Salaam.
2. Plan daily petty cash and ensure the safe custody of all cash at
hand. On daily basis submit a petty cash replenishment request to the
HSO.
3. Count cash float daily, ensuring that the amount on hand coincides with accounting spreadsheets.
4. Maintain a filing system and ensure that paid vouchers are filed in the order in which they are entered to cashbook.
5. Verify invoices and prepare all cash and cheque payments for
utilities, office equipment, and supplies, printing, and other
contracts, services or running expenses.
6. Ensure that all cash and the necessary supporting documents are provided before payment is made.
7. Submit funding requests to IOM mission office in Kasulu and ensure
that sufficient funds are available locally and issue official IOM
receipts for all collection made by the Sub Office.
8. Checking and ensuring that all TA’s and expense claims are duly
completed, and all supporting documents are attached prior to dispatch
to Mission office Dar es Salaam for computation and reimbursement.
9. Review Sub Office internal controls and notify the HSO and RMO of
any potential weaknesses and propose corrective action required and
prepare estimated cost for the budget preparation purpose.
10. Keep and update an inventory list and tracking system of all IOM
assets in Kasulu and set up/streamline procedures to manage and
safeguard all IOM assets/supplies in Kasulu. Assist in the disposal of
assets according to IOM procedures
11. Take part in all procurement activities, in line with the needs
of the IOM office in Kasulu and according to the IOM procurement policy.
Set up and implement appropriate mechanisms to avoid fraud and ensure
transparency. Apply for and follow up all duty/VAT exemption
applications for procured goods/services.
12. Maintain personnel files for staff members and make sure they are
updated regularly, contracts for staff members are valid and issued on
time, attendance records are updated, leave request submitted by the
staff members properly registered in the excel spreadsheet.
13. Oversee the service providers for the general cleanliness of the
office premises, security, and also monitor the maintenance of the
office building, utilities, and communication.
14. Provide an introduction to newly recruited national staff on entitlements and benefits as well as administrative procedures on other HR issues. 15. Perform other duties as may be required by the supervisor.
COMPETENCIES
The incumbent is expected to demonstrate the following technical and behavioral competencies
Behavioral
Accountability
Behavioral
Accountability
- Accepts and gives constructive criticism
- Follows all relevant procedures, processes, and policies
- Meets deadline, cost, and quality requirements for outputs
- Monitors own work to correct errors
- Takes responsibility for meeting commitments and for any shortcomings
Client Orientation
- Identifies the immediate and peripheral clients of own work
- Establishes and maintains effective working relationships with clients
- Identifies and monitors changes in the needs of clients, including donors, governments, and project beneficiaries
Continuous Learning
- Contributes to colleagues' learning
- Demonstrates interest in improving relevant skills
- Demonstrates interest in acquiring skills relevant to other functional areas
- Keeps abreast of developments in own professional area Communication
- Actively shares relevant information
- Clearly communicates, and listens to feedback on, changing priorities and procedures
- Writes clearly and effectively, adapting wording and style to the intended audience
- Listens effectively and communicates clearly, adapting delivery to the audience
Creativity and Initiative
- Proactively develops new ways to resolve problems
Leadership and Negotiation
- Convinces others to share resources
- Presents goals as shared interests Performance Management
- Provides constructive feedback to colleagues
- Provides fair, accurate, timely and constructive staff evaluations
- Uses staff evaluations appropriately in recruitment and other relevant HR procedures
Planning and Organizing
- Sets clear and achievable goals consistent with agreed priorities for self and others
- Identifies priority activities and assignments for self and others
- Organizes and documents work to allow for planned and unplanned handovers
- Identifies risks and makes contingency plans
Professionalism
- Masters subject matter related to responsibilities
- Identifies issues, opportunities, and risks central to responsibilities
- Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation
- Persistent, calm, and polite in the face of challenges and stress
- Treats all colleagues with respect and dignity
- Works effectively with people from different cultures by adapting to relevant cultural contexts
- Knowledgeable about and promotes IOM core mandate and migration solutions
Teamwork
- Actively contributes to an effective, collegial, and agreeable team environment
- Contributes to, and follows team objectives
- Gives credit where credit is due
- Seeks input and feedback from others
- Delegates tasks and responsibilities as appropriate
- Actively supports and implements final group decisions
- Takes joint responsibility for team's work
Technological Awareness
- Learns about developments in available technology
- Proactively identifies and advocates for cost-efficient technology solutions
- Understands applicability and limitation of technology and seeks to apply it to appropriate work
Technical
- High level of computer literacy (MS Office Word, Excel and Outlook)
- Effectively applies knowledge of the relevant financial discipline
- Ensures the application of institutional financial policies and guidelines
EDUCATION AND EXPERIENCE
- A holder of an Advanced Diploma in Commerce, Business Administration or an equivalent combination of relevant training and experience
- Minimum 3 years of experience in similar field.
LANGUAGES
Required
- Fluency in both written and spoken English and Kiswahili
How to apply:
Interested candidates should fill in the PH form(Click the Apply button to download the PH Form), submit CV’s and cover letter indicating Vacancy Notice number with 3 professional references and contacts to tzvacancy@iom.int
Or send applications to the address below;
International Organization for Migration Mission in the United Republic of Tanzania Slipway Road, off Chole Road, Plot # 1365 Msasani. PO Box 9270 Dar es Salaam, Tanzania
International Organization for Migration Mission in the United Republic of Tanzania Slipway Road, off Chole Road, Plot # 1365 Msasani. PO Box 9270 Dar es Salaam, Tanzania