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Procurement Officer at NCBA Bank
Reporting to the Head of Commercial Services, the Procurement Officer is responsible for supporting the execution of procurement functions in alignment with NCBA Bank Tanzania’s policies and procedures.
Job Purpose Statement
The role supports the Head of Commercial Services in executing procurement functions to ensure compliance with the bank’s policies and procedures, driving efficiency, cost savings, and stakeholder satisfaction.
Recommended:
Key Accountabilities (Duties and Responsibilities)
The Procurement Officer’s responsibilities are divided into four key perspectives, with specific outputs and weightings:
Financial (20%)
- Achieve cost avoidance and savings targets on both CAPEX and OPEX.
Internal Business Processes (45%)
- Vendor Management
- Sourcing and Tendering Processes
- Procurement Planning and Execution
- Risk Management
- Contracts Management
Customer (25%)
- TAT (Turnaround Time) and SLA (Service Level Agreement) compliance
- Customer Satisfaction
- Procurement TATs
Learning and Growth (10%)
- Achieving learning hours targets
- Develop and execute individual development plan(s)
Job Dimensions
Reporting Relationships
- Direct Reports: None
- Indirect Reports:
- Kitchen Attendant(s)
- Driver/Messenger(s)
- Stores Officer(s)
Stakeholder Management The Procurement Officer will liaise with the following key stakeholders to succeed in the role:
- Internal:
- All internal business and support units
- Auditors
- External:
- Vendors
- Regulatory bodies
- Landlords
- Consulting firms
- Auditors
Decision Making Authority / Mandates / Constraints
- The Procurement Officer is empowered to make operational decisions as guided by the line manager.
- The role includes budgetary control responsibility as applicable.
Work Cycle and Impact
- The time horizon for planning and impact varies (e.g., less than 1 week, 2 weeks, 2 weeks–1 month, 1–3 months, 3–6 months, 6–12 months, or above 1 year).
Ideal Job Specifications
Academic
- Bachelor’s Degree in a business-related discipline, preferably in procurement, supply chain management, materials management, property management, logistics, or business administration.
Professional
- Registered member of the Procurement and Supplies Professionals and Technicians Board (PSPTB) is desirable.
Desired Work Experience
- At least 1 year of experience as a buyer/contracting officer in a public or private organization, involving both services and materials purchasing, is desirable.
NCBA Bank Core Value Behaviours (Performance Drivers)
Driven
- Passionate, bold decision-making, learning from failures, seeking new challenges, appreciating diverse views, and constantly raising the bar to explore full potential.
Open
- Candid, honest, and transparent interactions, listening to colleagues and clients, fostering inclusivity, and always showing respect.
Responsive
- Proactive, acting quickly and resolutely to deliver results, prioritizing customer interests, keeping processes simple, and seeking continuous improvement.
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Trusted
- Acting as a trusted partner by doing what is morally right, keeping promises, being accountable, and believing in each other.
Ideal Job Competencies
Technical Competencies
- Procurement Industry Knowledge
- Quantitative Techniques
- Vendor Management
- Basic ICT Skills
- Knowledge of standard and innovative procurement procedures and practices
- Knowledge of preparing bid documents for goods and services
- Analytical skills to implement and coordinate purchases for volume discounts and evaluate lease versus buy decisions
- Vendor performance management and relationship management
- Software/word processing skills for written communications, tracking numbers via tables, lists, spreadsheets, and word processing
Behavioural Competencies
- Interpersonal skills to effectively communicate with and manage customer expectations (internal and external) and other stakeholders who impact performance
- Self-empowerment to enable development of open communication, teamwork, and trust needed to support performance and a customer-service-oriented culture
How to Apply:
To submit your application, please follow the link provided below.
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