Protection Officer (N) at UNHCR
B
Family
Family
Residential location (if applicable)
NOC
Staff Member / Affiliate Type
National Professional Officer
Recommended:
Reason
Regular > Regular Assignment
Remote work accepted
No
2024-12-01
Deadline for Applications
September 22, 2024
Protection Officer
Organizational Setting and Work Relationships
In the Bureaux, the Protection Officer works under the direct
supervision of the Senior Protection Coordinator or Senior Protection
Officer. In the Field, the incumbent normally reports to the
Representative, Deputy or Assistant Representative (Protection), Head of
Sub Office or Senior Protection Officer as appropriate. The incumbent
may have direct supervisory responsibility for protection staff whose
work may include RSD, community-based protection, registration,
resettlement, complementary pathways, internal displacement and
education, among other areas. In HQ, the incumbent may report to a
Senior Protection Officer, Chief of Section or Deputy Director and may
supervise other protection staff.
The incumbent acts as an advisor to senior management in, when not responsible for, designing a comprehensive protection strategy under the area of responsibility (AoR). S/he represents the Organization to authorities, UN sister agencies, partners and other stakeholders on protection policy and doctrine.
The Protection Officer coordinates quality, timely and effective protection responses to the needs of populations of concern under the AoR. S/he ensures that persons of concern of all age, gender and diversity groups are involved with the Office in making decisions that affect them, whether in accessing their rights or in identifying and implementing appropriate solutions to their problems. To undertake this role effectively, the incumbent will need to build and maintain effective interfaces with other relevant teams within the operation or the Bureau (including programme; PI and external relations; IM) and with DIP, communities of concern, authorities, protection and assistance partners as well as a broader network of stakeholders who can contribute to enhancing protection and achieving solutions.
All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR’s core values of professionalism, integrity and respect for diversity.
Duties
– Provide technical guidance and support to UNHCR and partners on all protection related issues.
– Stay abreast of and report as relevant on legal political,
social, economic and cultural developments that have an impact on the
protection environment.
– Engage relevant national authorities and structures in
identifying and expanding opportunities in view of developing or
strengthening national asylum/RSD systems.
– Facilitate a consultative process with government counterparts,
partners and persons of concern to develop and implement a comprehensive
protection and solutions strategy addressing the specific protection
needs of women and men, children, youth and older persons, persons with
disabilities, persons of diverse sexual orientation and/or gender
identities (LGBTI persons), persons living with HIV/AIDS; gender
equality and Gender Based Violence (GBV) priorities with regard to these
persons.
– In operations applying the Cluster Approach, seek to ensure the
response of the Protection Cluster is grounded in a strategy which
covers all assessed and prioritized protection needs of the affected
populations.
– Support senior management to ensure the protection strategy is
fully integrated into the Country Operations Plan, the UN Development
and Assistance Framework (UNDAF), the Humanitarian Country Team’s common
humanitarian response plan where applicable, as well as with the
implementation of the Global Compact on Refugees and the Three Year
Strategy on Resettlement and Complementary Pathways.
– Promote relevant International, Regional and National Law and
applicable UN/UNHCR and IASC policy, standards and codes of conduct and
ensure that all sectors and /or in clusters in applicable operations
fulfil their responsibilities in mainstreaming protection.
– Promote the implementation of the AGD policy, including UNHCR’s
updated commitments to women and girls, and, design, deliver I and
monitor programmes on an AGD basis to address identified protection
needs.
– Develop, implement and monitor community-based protection
strategies and ensure systematic application and integration of
participatory and community-based approaches in protection and solutions
planning, programming and strategies.
– Support the establishment of feedback and response systems and
the incorporation of feedback received from persons of concern into
programme design and adaptation.
– Support the operation to develop and implement robust
prevention, identification, and responses to fraud within protection
processes and procedures, including registration, RSD, resettlement and
complementary pathways, ensuring the integrity of interventions across
all protection activities.
– Assist UNHCR management at country level to comply with polices
and commitment on Protection from Sexual Exploitation and Abuse
measures.
– Oversee and manage individual protection cases including those on GBV and child protection.
– Provide legal advice and guidance on protection issues to
internal and external interlocutors; ensure legal assistance is
accessible to persons of concern; liaise with competent authorities to
ensure the issuance of personal and other relevant documents to persons
of concern (including women and others in need of civil documentation,
in particular birth certificates).
– As designated Data Protection Focal Point, assist the data
controller in carrying out his or her responsibilities regarding the
Data Protection Policy (7.2 DPP).
– Oversee and undertake eligibility and status determination
within the AoR ensuring compliance with UNHCR procedural standards and
international protection principles.
– Promote and implement effective strategies and measures to identify, prevent and reduce statelessness within the AoR.
– Contribute to the development and implementation of an education
plan as part of protection strategy within the AoR as relevant.
– Contribute to the development and implementation of a child
protection plan as part of the protection strategy within the AoR
ensuring programmes use a child protection systems approach.
– Monitor, and intervene in cases of refoulement, expulsion and
other protection incidents through working relations with governments
and other partners.
– Work to safeguard the rights of persons of concern in the context of mixed movements as relevant.
– Coordinate the preparation of, implement and oversee Standard
Operating Procedures (SOPs) for all protection/solutions activities.
– Ensure that durable solutions through voluntary repatriation,
local integration and where appropriate, resettlement and complementary
pathways are sought and provided to the largest possible number of
persons of concern, including undertaking and/or overseeing resettlement
and complementary pathways activities.
– Contribute to the coordination of the design, implementation and
evaluation of protection related programming with implementing and
operational partners.
– Contribute to and facilitate a programme of results-based
advocacy through a consultative process with sectorial and/or cluster
partners.
– Ensure that the Protection Sector or Cluster has an effective
information management component which: provides disaggregated data on
populations of concern and their problems; researches, collects and
disseminates relevant protection information and good practices to
enhance protection delivery.
– Build the protection capacity of national and local government,
partners and civil society to assume their responsibilities vis-Ã -vis
all persons of concern through protection training, mainstreaming and
related activities.
– Coordinate capacity-building initiatives for communities and individuals to assert their rights.
– Advise and capacitate national authorities, relevant
institutions and civil society to strengthen legislation and status
determination procedures and mechanisms.
– Support the identification and management of risks and seek
to seize opportunities impacting objectives in the area of
responsibility. Ensure decision making in risk based in the functional
area of work. Raise risks, issues and concerns to a supervisor or to
relevant functional colleague(s).
– Perform other related duties as required.
Read Also:
For positions in Bureaux
– Support the Regional Bureau and Country Operations to reflect
the protection and solution angle in support of persons of concern
within regional processes.
– Support Country Operations in the development of strategies to
build and further develop national asylum/RSD systems with a view to
ensuring their fairness, efficiency, adaptability and integrity,
favourable protection environment and solutions.
– Assist UNHCR management at regional and country level to comply
with polices and commitment on Protection from Sexual Exploitation and
Abuse measures.
– Support Country Operations and ensure they meet their complementary pathways objectives and resettlement quotas.
– In close collaboration with DIP, (a) contribute to the
development of background and general normative, policy, and legal
positions, in compliance with UNHCR’s global protection policies and
standards; (b) contribute to the development of strategies at the
regional and country level on the usage of law and policy approaches,
including legislative and judicial engagement and UN human rights
mechanisms – and/or regional ones – and other protection frameworks, and
integrated human rights standards in protection strategies and
advocacy; and (c) support coordination and review of UNHCR’s country
reports to the UN human rights mechanisms.
– Engage in relevant international and regional fora and
contribute to forging regional partnerships to advocate for key
protection and mandate issues, and engage in cross-cutting
protection-related matters, including mixed movement, internal
displacement and climate change/disaster-related displacement responses,
as well as Statelessness, in cooperation with DIP and where relevant
RSD.
Minimum Qualifications
Years of Experience / Degree Level
For P3/NOC – 6 years relevant experience with Undergraduate
degree; or 5 years relevant experience with Graduate degree; or 4 years
relevant experience with Doctorate degree
Field(s) of Education
Law; International Law; International Refugee Law;
International Human Rights Law; International Humanitarian Law;
Refugee and Forced Migration Studies; Political Sciences
or other relevant field.
Certificates and/or Licenses
RSD- Resettlement Learning Programme
(Certificates and Licenses marked with an asterisk* are essential)
Relevant Job Experience
Essential
Minimum 4 years of relevant professional experience in the area of
refugee protection, internal displacement, human rights or
international humanitarian law, including experience in working directly
with Field Offices. Good knowledge of International Refugee and Human
Rights Law and ability to apply the relevant legal principles. Excellent
legal research, analytical skills and drafting.
Desirable
Diverse field experience. Good IT skills including database management skills.
Functional Skills
*PR-Protection-related guidelines, standards and indicators
*PR-Age, Gender and Diversity (AGD)
PR-Human Rights Doctrine/Standards
PR-International Humanitarian Law
PR-Comprehensive Solutions Framework
LE-Judicial Engagement
PR-Assessment of IDPs Status, Rights, Obligation
PR-Climate change and disaster related displacement
PR-Accountability to Affected People – Principles and Framework
PR-Gender Based Violence (GBV) Coordination
(Functional Skills marked with an asterisk* are essential)
Language Requirements
For International Professional and Field Service jobs: Knowledge
of English and UN working language of the duty station if not English.
For National Professional jobs: Knowledge of English and UN
working language of the duty station if not English and local language.
For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.
All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power.
As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.
This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.
Desired Candidate Profile
Operational Context
As of 30 July 2024, Tanzania hosts 230.000 refugees, with 60,265
living in Nduta camp (60,217 Burundians and 48 from elsewhere), 135,382
in Nyarugusu camp (87,000 from DRC and 47000 from Burundi), and
approximately 40,000 refugees whose presence out of refugee camps is
tolerated by the officials. With approximately 22 sqkm, the population
density in Nyarugusu stands at 6,000 ind/sqkm. Refugee operation in
Tanzania is dynamic and complex with encampment policies and a mixed
situation of protracted caseload living in same refugee camp with newly
arrived refugees from Congo DRC, ongoing voluntary repatriation process
since 2017, a strong and large resettlement programme with over 30,000 +
refugees resettled since 2021. In addition to refugees living in
villages around old settlements (closed camps), a small urban caseload
is registered in Dar es Salaam. In this extremely diversified refugee
population, there are about 40,000 refugees pending adjudication of
asylum status or for whom UNHCR and the government are still discussing
on how to best address their legal status. This included over 7,000
identifiable in proGres under NoC and OoC concept (not of concern and
Others of Concern).
The United Republic of Tanzania ratified and acceded to both the
1951 Convention and 1967 Protocol relating to the Status of Refugees and
is Party to the regional 1969 OAU Convention Governing the Specific
Aspects of Refugee Problems in Africa. Refugees in Tanzania are
administered under the Refugees Act, 1998 and the 2003 Refugee Policy.
The country implements an encampment policy, which critically impacts on
the camp-based refugees’ ability to get away from humanitarian
assistance. A few urban refugees are granted permission to reside
outside the designated camps. Currently, all asylum seekers arriving in
Tanzania are required to undergo individualized refugee status
determination (RSD) procedures by the National Eligibility Committee
(NEC). For logistic reasons, NEC sessions have not been held regularly,
resulting in a backlog of nearly 40,000 pending asylum cases, of which
about 19,000 are from the DRC. It should also be noted that early NEC
sessions held in 2023 revealed a disturbing trend, with over 90% of
cases been denied refugee status.
The government of Tanzania generously received and supported
asylum seekers and maintained an open-door policy towards asylum seekers
fleeing violence and volatile conditions. However, for the year 2024,
instances of refoulement of asylum seekers from RDC and confirmed
deportation of few Burundian asylum seekers were brought to the
attention of the government officials. Following significant improvement
in security situation in Burundi and the Joint Communique of the 24th
Meeting of the Tripartite Commission for voluntary repatriation of
Burundian refugee living in Tanzania, held in Dar es Salaam on 30
November 2023, a joint roadmap was developed for the move from
facilitation to promotion of the voluntary repatriation of Burundian
refugees in Tanzania with return being supported by government, UNHCR
and partners. It is however generally agreed, including by donors that
abrupt and massive return of refugees to Burundi without proper
preparedness at the receiving end in Burundi could trigger additional
humanitarian problems/crisis, hence the need for both Tanzania and
Burundi operations to work together to ensure a harm-free repatriation
process, sensitive to the reconstruction and rehabilitation challenges
faced by Burundi government.
The protection environment remains complex with clues of
refoulement of asylum seekers from DRC, documented deportation of
Burundian asylum seekers, ban on or limited opportunities for CBI, and
income generating projects within the camps, restricted resettlement
opportunities for Burundian refugees, closure of some facilities
including schools and hospitals, and restrictions on movements out of
the camp, including a ban on motorcycles in Nyarugusu camp which is 20
square km.
Funding situation in the operation is a concern, with continuous
budget reduction over the past three years (and in 2025 as well) which
negatively impacts on the provision of basic and lifesaving services.
This has exacerbated the protection risks faced by refugees and asylum
seekers with deteriorating nutrition conditions, reduced WFP food
ration, refugee engagement in negative coping mechanisms leading to
early marriages/pregnancies, various forms of abuses, arrests, and
detention. Attributable to this insufficient support and reduced avenues
for Solution are repeated skirmishes between the Police and the
refugees, reflecting increased desperation and intense frustration
within the refugee population.
UNHCR Kasulu comprises 112 staff members, with over half under
Protection units. UNHCR and the Refugee Service Department (RSD, under
the Ministry of Home Affairs) coordinate the refugee response and works
with more than 11 implementing partners (of which 9 international NGOs)
and approximately 20 operational partners. The operation will reduce the
number of partners in addition to implementing localization in a
stronger manner. UNHCR engages with the UN system in the Delivering as
One approach at the country level to ensure that there is inclusion of
refugees in the larger humanitarian and development forums. UNHCR, plays
an active role in the UN Country Team (UNCT).
Desired Candidate Profile:
Protection Officer must have good knowledge of international, and
regional refugee law and principles/standards of protection. S/he must
possess solid leadership skills, with aptitude for people management and
capacity for team building. She/ he must have experience in working
with multiple external stakeholders in dialogue on protection needs and
responses, including government counterparts, implementing and
operational partners, civil society, and refugee leaders. The selected
candidate must have strong analytical and writing skills as well as
demonstrated ability to support local resources mobilization
initiatives. Strong negotiation skills and aptitude to advocate with
Government and mostly with donors (Embassies notably) are essential to
pursue advocacy for protection and solutions. The position also requires
from the candidate sound knowledge and experience in overseeing the
implementation of voluntary repatriation and resettlement. Solid
experience in overseeing resettlement programme, coordination with IOM,
RSC and with receiving countries is essential.
Mastery of spoken and written Swahili would be desirable.
The Protection Officer will be based in Dar es salaam supporting the Snr. Protection Officer in Kasulu on technical related aspects. The incumbent is expected to report to the Representative in Dar es salaam with direct supervisory responsibility for protection staff in Dar es Salaam.
Required languages (expected Overall ability is at least B2 level):
,
,
,
,
Operational context
Occupational Safety and Health Considerations:
Nature of Position:
Living and Working Conditions:
Additional Qualifications
Skills
LE-Judicial Engagement, PR-Accountability to Affected People – Principles and Framework, PR-Age, Gender and Diversity (AGD), PR-Assessment of IDPs Status, Rights, Obligation, PR-Climate change and disaster related displacement, PR-Comprehensive Solutions Framework, PR-Gender Based Violence (GBV) Coordination, PR-Human Rights Doctrine/Standards, PR-International Humanitarian Law, PR-Protection-related guidelines, standards and indicators
Bachelor of Arts (BA): International Humanitarian Law, Bachelor of Arts (BA): International Human Rights Law, Bachelor of Arts (BA): International Law, Bachelor of Arts (BA): International Refugee Law, Bachelor of Arts (BA): Law, Bachelor of Arts (BA): Political Science, Bachelor of Arts (BA): Refugee and Forced Migration Studies
Certifications
HCR Resettlement Learning Program – UNHCR
Competencies
Accountability, Client & results orientation, Commitment to continuous learning, Communication, Empowering & building trust, Judgement & decision making, Managing performance, Negotiation & conflict resolution, Organizational awareness, Planning & organizing, Political awareness, Teamwork & collaboration
https://icsc.un.org/Home/SalaryScales
Compendium
Additional Information
This position doesn’t require a functional clearance
How to Apply:
To submit your application, please follow the link provided below.
Administrative Associate at UNHCR
B
Family
Family
Residential location (if applicable)
GS6
Staff Member / Affiliate Type
General Service
Reason
Regular > Regular Assignment
No
2024-12-01
Deadline for Applications
September 22, 2024
Administrative Associate
Organizational Setting and Work Relationships
The Administrative Associate is responsible for the office management in assisting the concerned manager in the implementation of general administrative and resource management tasks.
The Administrative Associate is normally supervised by a (Senior) Administrative Officer or a National Administrative Officer who defines general work objectives and provides necessary advice and guidance. The incumbent may supervise some support staff. S/he keeps frequent contacts with staff at various levels in the office and occasionally with staff at the same level in other duty stations and/or Headquarters; with local suppliers and/or officials and/or partners on subject matters which may be of importance to the Organization.
All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR’s core values of professionalism, integrity and respect for diversity.
Duties
- Assist the supervisor in the provision of resources (human, material and services) necessary to support the day-to-day activities of the staff in the office.
- Assist the supervisor in ensuring the UNHCR Office premises provide a healthy, safe and respectful working environment.
- Provide administrative support in the areas of finance, administrative and human resources as well as up to date and accurate data and records in Cloud ERP and other systems.
- Provide interpretation of administrative rules, regulations and procedures. Perform personnel work including processing of entitlement, issuance of contracts maintenance of various personnel records and files.
- Assist in the recruitment of General Service staff for non-specialized work including evaluating candidate applications, administering recruitment exams if applicable, conducting preliminary interviews of candidates; assign General Service staff to meet work requirements.
- Collect information and assist in conduct of surveys on local cost of living, daily subsistence allowance criteria, local salaries for office and servicing staff, house rentals.
- Brief international personnel on general administrative matters relating to visas, licences, security; provide advice and ensure administrative support as required.
- Arrange for and/or attend meetings on day-to-day administrative matters, participate in discussions of new or revised procedures and practices, interpret and assess the impact of changes and make recommendations for follow-up action.
- Prepare, on own initiative, correspondence, reports, evaluations and justifications, as required, on general administrative or specialized tasks which may be of a confidential nature within the assigned area of responsibility.
- Assist in the preparation of office budgets applicable to staff and servicing costs and maintain necessary budgetary control records.
- In addition to general administration responsibilities, may also supervise directly or indirectly, activities concerned with office and grounds maintenance, security, transport and similar services.
- Arrange for requisition of office supplies and equipment and arrange for control of distribution and maintenance of appropriate inventory records.
- Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility. Ensure decision making in risk based in the functional area of work. Raise risks, issues and concerns to a supervisor or to relevant functional colleague(s).
- Perform other related duties as required.
Minimum Qualifications
Years of Experience / Degree Level
For G6 – 3 years relevant experience with High School Diploma; or 2 years relevant work experience with Bachelor or equivalent or higher
Field(s) of Education
Not applicable.
Certificates and/or Licenses
Business Administration, Finance, Office Management, Human Resources or other related fields.;
(Certificates and Licenses marked with an asterisk* are essential)
Relevant Job Experience
Essential
Not specified.
Desirable
Completion of UNHCR learning programmes or specific training relevant to functions of the position.
Functional Skills
*IT-Computer Literacy
UN-UN/UNHCR Administrative Rules, Regulations and Procedures
FI-Application of Financial Rules, Regulations and Procedures
SC-UNHCR Procurement Rules and Procedures
BU-PeopleSoft EPM/Budget
(Functional Skills marked with an asterisk* are essential)
Language Requirements
For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.
Competency Requirements
All jobs at UNHCR require six core competencies and may also require managerial competencies and/or cross-functional competencies. The six core competencies are listed below.
Core Competencies:
Accountability
Communication
Organizational Awareness
Teamwork & Collaboration
Commitment to Continuous Learning
Client & Result Orientation
Managerial Competencies:
Managing Resources
Cross-Functional Competencies:
Analytical Thinking
Planning and Organizing
Change Capability and Adaptability
All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination, and abuse of power.
As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.
This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.
Desired Candidate Profile
The incumbent of the position must have an administrative background in the United Nations system. He/she must be conversant with applications of MS Office with experience in MS Word, MS Excel, MS Outlook, as well as Cloud ERP and the BOS (Business Operations Strategies) Platforms.
Required languages (expected Overall ability is at least B2 level):
,
,
,
,
Operational context
Occupational Safety and Health Considerations:
Nature of Position:
Living and Working Conditions:
Additional Qualifications
Skills
BU-PeopleSoft EPM/Budget, FI-Application of Financial Rules, Regulations and Procedures, IT-Computer Literacy, SC-UN/UNHCR Procurement Rules and Procedures, UN-UN/UNHCR Administrative Rules, Regulations and Procedures
Certifications
Business Administration – Other, Finance – Other, Human Resources – Other, Office Management – Other
Competencies
Accountability, Analytical thinking, Change capability & adaptability, Client & results orientation, Commitment to continuous learning, Communication, Managing resource, Organizational awareness, Planning & organizing, Teamwork & collaboration
https://icsc.un.org/Home/SalaryScales
Compendium
Additional Information
This position doesn’t require a functional clearance
How to Apply:
To submit your application, please follow the link provided below.
External Relations Associate at UNHCR
B
Family
Family
Residential location (if applicable)
GS6
Staff Member / Affiliate Type
General Service
Reason
Regular > Regular Assignment
Remote work accepted
No
2024-12-01
Deadline for Applications
September 22, 2024
External Relations Associate
Organizational Setting and Work Relationships
The External Relations Associate is normally supervised by the
External Relations Officer or another professional staff depending on
the staffing structure of the Office. The incumbent receives regular
guidance and advice from the supervisor. Advice and operational support
may also be received from other senior staff and support units at the
Country Office/HQ.
External contacts are generally with a broad range of officials
from national and international institutions, media or general public
involving the exchange of a wide range of information.
All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR’s core values of professionalism, integrity and respect for diversity.
Duties
– Provide background briefings to local and international media.
– Keep track of evolving issues concerning persons of concern to be able to suggest stories and topics for the media to cover.
– Provide daily briefings on local developments to the Head of
Office and ensure that briefing materials from other offices are
available.
– Accompany visits of foreign delegations and the media to refugee
sites in the region, giving appropriate briefings, commentaries and
prepare briefing material for visitors.
– Establish contacts with local organisations to promote general interest and understanding of refugee issues
– Ensure that the office is kept informed of local developments
which may have a political or operational impact on the office’s
activities.
– May be required to compile information and SitReps received from
the Field Offices and/or sections within the Office and consolidate
into weekly/monthly/quarterly report.
– Advise the Head of Office of local aspects of external relations policies.
– Liaise with external partners and local organizations on behalf of UNHCR.
– Produce reports and briefings for internal and external partners.
– Support the identification and management of risks and seek
to seize opportunities impacting objectives in the area of
responsibility. Ensure decision making in risk based in the functional
area of work. Raise risks, issues and concerns to a supervisor or to
relevant functional colleague(s).
– Perform other related duties as required.
Minimum Qualifications
Education & Professional Work Experience
Years of Experience / Degree Level
For G6 – 3 years relevant experience with High School Diploma; or 2
years relevant work experience with Bachelor or equivalent or higher
Field(s) of Education
Not applicable
Read Also:
Certificates and/or Licenses
Political Sciences Social Sciences International Relations
Journalism Communication
(Certificates and Licenses marked with an asterisk* are essential)
Relevant Job Experience
Essential
Not specified
Desirable
Completion of UNHCR learning programmes or specific training relevant to functions of the position.
Functional Skills
IT-Web Content Management
CO-Drafting and Documentation
TI-Interpretation
IT-Computer Literacy
(Functional Skills marked with an asterisk* are essential)
Language Requirements
For International Professional and Field Service jobs: Knowledge
of English and UN working language of the duty station if not English.
For National Professional jobs: Knowledge of English and UN
working language of the duty station if not English and local language.
For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.
All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power.
As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.
This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.
Desired Candidate Profile
Previous UNHCR experience would be a strong asset.
Previous experience engaging with the diplomatic community.
Experience with event management.
Demonstrated ability to work against tight deadlines.
Required languages (expected Overall ability is at least B2 level):
,
,
,
,
Operational context
Occupational Safety and Health Considerations:
Nature of Position:
Living and Working Conditions:
Additional Qualifications
Skills
CO-Drafting and Documentation, IT-Computer Literacy, IT-Web Content Management, TI-Interpretation
Certifications
Communication – Other, International Relations – Other, Journalism – Other, Political Science – Other, Social Sciences – Other
Competencies
Accountability, Analytical thinking, Client & results orientation, Commitment to continuous learning, Communication, Innovation & creativity, Organizational awareness, Political awareness, Teamwork & collaboration
https://icsc.un.org/Home/SalaryScales
Compendium
Additional Information
This position doesn’t require a functional clearance
How to Apply:
To submit your application, please follow the link provided below.
Senior Administrative Associate at UNHCR
B
Family
Family
Residential location (if applicable)
GS7
Staff Member / Affiliate Type
General Service
Reason
Regular > Regular Assignment
Remote work accepted
No
2024-12-01
Deadline for Applications
September 22, 2024
Senior Administrative Associate
Organizational Setting and Work Relationships
The Senior Administrative Associate is responsible for assisting
the concerned manager in the implementation of general administrative
and resource management tasks. The incumbent will work quite
independently on regular assignments with an oversight from the
supervisor, who will provide general guidance and work plans for
identifying work priorities and appropriate approaches; work is
controlled for meeting expected results and conformity to policy and
procedures. S/he is normally supervised by a (Senior) Administrative
Officer or a National Administrative Officer.
The incumbent may directly supervises some support staff. Contacts on administrative related issues are mainly with Sections/Units/Offices within the organization both at HQ and in the Field and with local suppliers/services/partners/national authorities on routine subject matters as well as on matters of importance to the Organization.
All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR’s core values of professionalism, integrity and respect for diversity.
Duties
– Assist the supervisor in the provision of resources (human,
material and services) necessary to support the day-to-day activities of
the staff in the office.
– Assist the supervisor in ensuring the UNHCR Office premises provide a healthy, safe and respectful working environment.
– Analyses and maintains an overview of the work of the office to
ensure that timely administrative support is provided in general and
specialized areas.
– Participates in the recruitment and training of General Service
staff for specialized and non-specialized work and assigns General
Service staff to meet work requirements.
– Reviews and evaluates work of subordinates directly or through lower-level supervisors.
– In addition to general administration responsibilities, may also
supervise, directly and indirectly, activities concerned with office
and grounds maintenance, security, transport and similar services.
– Briefs international personnel on general administrative
matters, provides advice and ensures administrative support as required.
– Advises and assists senior staff in the area of office management.
– Arranges for and/or attends meetings on day-to-day
administrative matters, participates in discussions of new or revised
procedures and practices, interprets and assesses the impact of changes
and makes recommendations for follow-up action.
– Prepares correspondence, special reports, evaluations and
justifications as required on general administrative or specialized
tasks that may be of a confidential nature within the assigned area of
responsibility.
– Support the identification and management of risks and seek
to seize opportunities impacting objectives in the area of
responsibility. Ensure decision making in risk based in the functional
area of work. Raise risks, issues and concerns to a supervisor or to
relevant functional colleague(s).
– Perform other related duties as required.
Minimum Qualifications
Education & Professional Work Experience
Years of Experience / Degree Level
For G7 – 4 years relevant experience with High School Diploma; or 2
years relevant work experience with Bachelor or equivalent or higher
Field(s) of Education
Not applicable.
Certificates and/or Licenses
Business Administration, Finance, Office Management, Human Resources
or other related field
(Certificates and Licenses marked with an asterisk* are essential)
Relevant Job Experience
Essential:
Not specified
Read Also:
Desirable:
Completion of UNHCR learning programmes or specific training relevant to functions of the position.
Functional Skills
*IT-Computer Literacy
BU-PeopleSoft EPM/Budget
*CO-Drafting and Documentation
*UN-UN/UNHCR Administrative Rules, Regulations and Procedures
SC-UN/UNHCR Procurement Rules and Procedures
(Functional Skills marked with an asterisk* are essential)
Language Requirements
For International Professional and Field Service jobs: Knowledge
of English and UN working language of the duty station if not English.
For National Professional jobs: Knowledge of English and UN
working language of the duty station if not English and local language.
For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.
All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power.
As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.
This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.
Desired Candidate Profile
“The incumbent of the position, in addition to technical skills, must have a strong administrative background in the United Nations system and more specifically in UNHCR. He/she must be familiar with applications such as Cloud ERP and the BOS (Business Operations Strategies) Platform along with proven experience in UNHCR Representation in the OMT Working Groups in Tanzania”.
Required languages (expected Overall ability is at least B2 level):
Operational context
Occupational Safety and Health Considerations:
Nature of Position:
Living and Working Conditions:
Additional Qualifications
Skills
BU-PeopleSoft EPM/Budget, CO-Drafting and Documentation, IT-Computer Literacy, SC-UN/UNHCR Procurement Rules and Procedures, UN-UN/UNHCR Administrative Rules, Regulations and Procedures
Certifications
Business Administration – Other, Finance – Other, Human Resources – Other, Office Management – Other
Competencies
Accountability, Analytical thinking, Change capability & adaptability, Client & results orientation, Commitment to continuous learning, Communication, Managing performance, Organizational awareness, Planning & organizing, Teamwork & collaboration
https://icsc.un.org/Home/SalaryScales
Compendium
Additional Information
This position doesn’t require a functional clearance
How to Apply:
To submit your application, please follow the link provided below.
