GENERIC POST DESCRIPTION
SECTION 1
Position Information
Vacancy Number IOM/DAR/028/2024
Position Title National Human Resources Officer
Position Grade NO-A
Duty Station Dar es Salaam, Tanzania United Republic Of
Position Number To be created
Job Family Resource Management Unit
Recommended:
Organizational Unit Resource Management
Is this a Regional, HQ, MAC,
PAC, Liaison Office, or a
Country Office based position? Country Office
Position rated on Pre-Classified
Reports directly to Resource Management Officer
Number of Direct Reports 5
SECTION 2
Organizational Context and Scope
Established in 1951, IOM is the leading inter-governmental organization
in the field of migration and works closely with governmental,
intergovernmental and nongovernmental partners. IOM is dedicated to
promoting humane and orderly migration for the benefit of all. It does
so by providing services and advice to governments and migrants.
Under the overall supervision of the Chief of Mission and the direct
supervision of Resources Management Officer (RMO), and, in collaboration
with relevant units at Headquarters and the Administrative Centres, the
successful candidate will be responsible and accountable for managing
the human resource management functions in Tanzania.
SECTION 3
Responsibilities and Accountabilities
1. Coordinate and monitor the Human Resources Management in the office
in accordance with the organization’s regulations, instructions,
policies, procedures and practices and in light of
operational activities in the office.
2. Verify all Human Resources processes and actions for conformity with
relevant IOM policies and procedures. Ensure that Human Resources
processes and procedures remain consistent with
relevant IOM policies and procedures.
3. Assist in setting-up and implementing effective administrative
procedures and internal controls; review audit recommendations on Human
Resources matters and coordinate and implement
them.
4. Participate in evaluation and planning of staffing needs; coordinate national and international
recruitment processes in an effective, efficient and transparent manner.
5. Monitor effective administration of PRISM Human Resources modules; oversee and validate data
recorded in PRISM and carry-out assigned roles with accuracy and timeliness.
6. Monitor and facilitate timely implementation of the Performance
Appraisal System (PAS); encourage and guide staff and managers for
completion of the process within the deadlines.
7. Participate in analysis of staff training and development needs and suggest areas for improvement in collaboration with management and Staff Development and Learning (SDL) Unit.
8. Provide verbal and written explanations to all staff on staffing, recruitment, entitlements, leave administration and other Human Resources issues.
9. Work with supervisors on interpretation and application of Human Resources policies and instructions.
10. Coordinate the preparation of reports pertaining to personnel administration; draft sections of special reports and participate in Human Resources projects as requested.
11. Reinforce standard of conduct and respectful working environment. Promote commitment to maintaining mutual respect, safety and tolerance in the workplace.
12. Coordinate extensively with the Regional Office, Administrative Centers in Manila and Panama and Human Resources Management in Geneva on a range of different Human Resources issues.
13. Attend external meetings when required and brief management accordingly.
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14. Guide, train and supervise the work of the Human Resources Unit staff.
15. Perform other related duties as assigned.
SECTION 4
Required Qualifications and Experience
EDUCATION
• Bachelor’s degree in Human Resources, Business Administration,
Psychology or related field with two years of relevant professional
experience; or,
• Master’s degree in above or related field.
EXPERIENCE
• Proficient in Microsoft Office applications e.g. Word, Excel,
PowerPoint, E-mail, Outlook; previous experience in SAP is a distinct
advantage;
• Attention to detail, ability to organize paperwork in a methodical way;
• Discreet, details and clients-oriented, patient and willingness to learn new things; and,
• Prior work experience with international humanitarian organizations,
non-government or government institutions/organization in a
multi-cultural setting is an advantage.
SKILLS
• Proficiency in managing various HR functions • Strong interpersonal and communication skills.
• Attention to detail and ability to organise.
• Self-motivated, objective driven and able to use own initiative and work under pressure with minimum supervision.
• Ability to meet deadlines.
• Computer/software literate with good knowledge in Microsoft Office.
SECTION 5
Languages
REQUIRED
Fluency in English and Kiswahili (oral and written).
DESIRABLE
Working knowledge of French or Spanish is an advantage.
SECTION 6
Competencies
The incumbent is expected to demonstrate the following values and competencies:
VALUES – All IOM staff members must abide by and demonstrate these five values:
Inclusion and respect for diversity: Respects and promotes individual
and cultural differences. Encourages diversity and inclusion.
Integrity and transparency: Maintains high ethical standards and acts in
a manner consistent with organizational principles/rules and standards
of conduct.
Professionalism: Demonstrates ability to work in a composed, competent
and committed manner and exercises careful judgment in meeting
day-to-day challenges.
Courage: Demonstrates willingness to take a stand on issues of importance.
Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.
CORE COMPETENCIES – Behavioral indicators – Level 2
Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
Delivering results: Produces and delivers quality results in a
service-oriented and timely manner. Is action oriented and committed to
achieving agreed outcomes.
Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
Accountability: Takes ownership for achieving the Organization’s
priorities and assumes responsibility for own actions and delegated
work.
Communication: Encourages and contributes to clear and open
communication. Explains complex matters in an informative, inspiring and
motivational way.
MANAGERIAL COMPETENCIES – Behavioral indicators – Level 2
Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
Strategic thinking and vision: Works strategically to realize the
Organization’s goals and communicates a clear strategic direction.
Humility: Leads with humility and shows openness to acknowledging own shortcomings.
Read Also:
OTHER:
The UN system in Tanzania provides a work environment that reflects the
values of gender equality, teamwork, diversity, integrity, a healthy
balance of work and life and equal opportunities for all, including
persons with disability.
Female candidates and qualified persons with disabilities are encouraged to apply for UN vacancies and are protected from discrimination during all stages of employment.
NO FEES:
IOM does not charge a fee at any stage of its recruitment process
(application, interview, processing, training, or other fee). IOM does
not request any information related to bank accounts.
Read Also:
HOW TO APPLY:
Interested candidates should fill in the PH form, submit CV’s and cover
letter indicating Vacancy Number with 3 professional references and
contacts to email address: tzvacancy@iom.int
The vacancy is open for both internal and external Tanzanian nationals only. Only email applications will be considered.
POST DESCRIPTION
SECTION 1
Position Information
Vacancy Number IOM/DAR/029/2024
Position Title National Finance Officers
Position Grade NO-A
Duty Station Dar es Salaam, Tanzania United Republic Of
Position Number To be created
Job Family Resource Management Unit
Organizational Unit Resource Management
Is this a Regional, HQ, MAC,
PAC, Liaison Office, or a
Country Office based position? Country Office
Position rated on Rated
Reports directly to Resource Management Officer
Number of Direct Reports 3+
SECTION 2
Organizational Context and Scope
Established in 1951, IOM is the leading inter-governmental organization
in the field of migration and works closely with governmental,
intergovernmental and nongovernmental partners. IOM is dedicated to
promoting humane and orderly migration for the benefit of all. It does
so by providing services and advice to governments and migrants.
Under the overall supervision of the Chief of Mission and the direct supervision of Resources Management Officer (RMO), the successful candidate will be responsible and accountable for implementing the following finance activities
SECTION 3
Responsibilities and Accountabilities
1. Supervise and guide staff members in the Finance Unit by ensuring that duties and functions are
carried-out in accordance with IOM regulations and policies.
2. Review all payments by ensuring that supporting documentation are verified payments through
online banking system.
3. Train and support new PRISM Financial users in Finance Unit and any other relevant training in
relation to financial guidelines and operations.
4. In coordination with RMO suggest improvements to existing internal controls in order to
safeguard the Country Office’s financial assets.
5. Maintain Country Office’s bank balances and ensure that Country Office’s cash reserves are
adequately replenished by preparing Country Office Funding Request from Treasury, Manila.
6. Coordinate and ensure Monthly Bank Reconciliation for all IOM Tanzania Bank accounts is
performed and the clearance of any old pending items is done promptly.
7. Act as the Country Office focal point for monthly accounts closure
and coordinate with Sub Office and other Finance staff to ensure Country
Office’s monthly accounts closure is finalised
within set timelines.
8. Review Monthly Accounting returns for completeness and obtain necessary approvals before
dispatch to RAS, Manila.
9. Coordinate with Procurement Unit and respond to queries by Regional Accounting Support,
Manila on monthly account and periodical Country Office checklist reviews.
10. Monitor and coordinate to ensure billing of staff for private use of IOM assets and subsequent
recording in PRISM.
11. In Coordination with the RMO, prepare the Country Office’s projectization and regularly review
to ensure common office costs are charged proportionally and to active projects.
12. Oversee and coordinate to ensure all financial records are filed,
securely kept and are retrievable in compliance with IOM data protection
rules and ensure disposal of documents procedure is
strictly followed.
13. Review and follow up of all outstanding debtors/creditors items and to ensure that any
outstanding items are investigated and cleared.
14. In co-ordination with RMO perform periodic cash counts including month end cash count and
certify agreement with PRISM/FI postings.
15. Coordinate with the banks on any financial issues including negotiation of rate of exchange during
Monthly Country Office funding period.
16. Act as focal point and coordinator of Finance issues for the Sub-Offices and ensure they have
sufficient funds for Project activities.
17. Assist in budget preparation and project financial reviews.
18. Perform any other duties as may be assigned.
SECTION 4
Required Qualifications and Experience
EDUCATION
• Two years of relevant working experience with Bachelor’s degree in
Accounting or related field; or Master’s degree in Accounting or related
field is required.
• Qualified CPA (K) or ACCA or its equivalent would be an added distinct advantage.
EXPERIENCE
• At least two years’ experience in other administrative functions such as logistics,
procurement, finance or human resources.
• Prior experience in usage of SAP required.
• Prior work experience in an international organization an added advantage.
Read Also:
SKILLS
• Strong interpersonal and intercultural skills with proven ability to work effectively and
harmoniously with a team of colleagues.
• Mature individual, able to work independently, under pressure, able to maintain accuracy,
paying attention to details, meeting deadlines and working with minimal supervision.
• Proficiency in computer skills, especially in MS Office products (Excel, Outlook, Word etc)
SECTION 5
Languages
REQUIRED
Fluency in English and Kiswahili (oral and written).
DESIRABLE
Working knowledge of French or Spanish is an advantage.
SECTION 6
Competencies
The incumbent is expected to demonstrate the following values and competencies:
VALUES – All IOM staff members must abide by and demonstrate these five values:
Inclusion and respect for diversity: Respects and promotes individual
and cultural differences. Encourages diversity and inclusion.
Integrity and transparency: Maintains high ethical standards and acts in
a manner consistent with organizational principles/rules and standards
of conduct.
Professionalism: Demonstrates ability to work in a composed, competent
and committed manner and exercises careful judgment in meeting
day-to-day challenges.
Courage: Demonstrates willingness to take a stand on issues of importance.
Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.
CORE COMPETENCIES – Behavioral indicators – Level 2
Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
Delivering results: Produces and delivers quality results in a
service-oriented and timely manner. Is action oriented and committed to
achieving agreed outcomes.
Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
Accountability: Takes ownership for achieving the Organization’s
priorities and assumes responsibility for own actions and delegated
work.
Communication: Encourages and contributes to clear and open
communication. Explains complex matters in an informative, inspiring and
motivational way.
MANAGERIAL COMPETENCIES – Behavioral indicators – Level 2
Leadership: Provides a clear sense of direction, leads by example and
demonstrates the ability to carry out the Organization’s vision.
Assists others to realize and develop their leadership and professional
potential.
Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
Strategic thinking and vision: Works strategically to realize the
Organization’s goals and communicates a clear strategic direction.
Humility: Leads with humility and shows openness to acknowledging own shortcomings.
OTHER:
The UN system in Tanzania provides a work environment that reflects the
values of gender equality, teamwork, diversity, integrity, a healthy
balance of work and life and equal opportunities for all, including
persons with disability.
Female candidates and qualified persons with disabilities are encouraged to apply for UN vacancies and are protected from discrimination during all stages of employment.
NO FEES:
IOM does not charge a fee at any stage of its recruitment process
(application, interview, processing, training, or other fee). IOM does
not request any information related to bank accounts.
HOW TO APPLY:
Interested candidates should fill in the PH form, submit CV’s and cover
letter indicating Vacancy Number with 3 professional references and
contacts to email address: tzvacancy@iom.int
Read Also:
The vacancy is open for both internal and external Tanzanian nationals only. Only email applications will be considered.
