Ifakara Health Institute (IHI) is a leading research
organization in Africa with a strong track record in developing, testing
and validating innovations for health. Driven by a core strategic
mandate for research, training and services, the Institute’s work now
spans a wide spectrum, covering biomedical and ecological sciences,
intervention studies, health-systems research and policy translation.
Recommended:
Administrative Officer at Ifakara Health Institute (IHI) January, 2023
Job Description
Job Summary
Position: Administrative Officer (1 Post)
Reports To: Branch Manager
Work Station: Bagamoyo
Apply By: February 13, 2023
Position Summary
Ifakara Health Institute seeks a qualified and experienced Administrative Officer. The Officer will be responsible for managing the day-to-day administrative and transport activities in the branch and will be the key player to ensure smooth operations of the branch activities.
Duties and Responsibilities
- Daily supervision of office attendants to ensure the office environment is kept tidy.
- Daily recording of office consumables stock level and control system.
- Liaise with procurement personnel for purchases of office consumables.
- Process (ensure verification and approval) staff claims and suppliers’ payments before submitting the same to Accounts and branch managers for final approvals.
- Liaise with the branch Accountant to ensure that branch expenditures are within the budget.
- Maintain a good relationship with suppliers and partner institutes.
- Handle collaborators’ relations.
- Work with Project Administrators/Leaders on various project issues.
- Approval of sick sheets and medical verification forms.
- Responsible for semiannual and annual performance assessments of the direct reports.
- Resolve conflicts at the branch level.
- Liaise with the HQ Human Resources unit to ensure regular updates of the staff database.
- Induct all new employees on branch-specific issues as per the IHI induction guide.
- Follow up and verification of revenue income generating units’ invoices/bills.
- Advise branch Manager on possible areas for revenue generation.
- Keep track of all raised invoices and ensure timely billing.
- Prepare reports for monthly revenue collection at the branch level.
- Implement cost-cutting measures in all areas including electricity, stationaries, water, etc.
- Work closely with Finance unit to ensure timely payment of all utility bills.
- Supervise fleet Management (transport management) at the branch level.
- Supervises drivers’ day-to-day activities by assigning duties. Monitor fuel usage in vehicles and generators in the branch.
- Be in charge of the transport and maintenance unit at the branch level.
- Prepare a report for the fleet on motor vehicle fuel and maintenance costs on a monthly basis.
- Request spares requested for servicing branch vehicles and generators in the system.
- Supervise the movement of vehicles at the branch.
- Raise invoices for motor vehicle hire, lease, and maintenance services.
- Monitor fleet movement with the aid of a fleet tracking system.
- Monitor fuel usage in generators and vehicles using Total fuel reports and tracking system Perform any other tasks assigned by a Supervisor.
Read Also:
Qualification and Experience
- Bachelor’s degree in Public Administration, Business Administration, or Human Resources.
- Not less than 3 years of experience doing administrative work.
Skills and Competencies
- Be fluent in both English and Swahili languages.
- Excellent interpersonal skills and a collaborative management style.
- Be capable of building and sustaining relationships with staff at all levels, with partners and stakeholders.
- Planning and organizing skills.
- Budget development and oversight experience.
- Professional attitude.
- Resulted-oriented.
- Highest level of integrity with a demonstration of ethical behaviors.
- Adhere to Ifakara’s core values (Transparency, Responsibility, Integrity, Respect and Initiative).
Job Summary
Position: Research Scientist (1 Post)
Reports To: Principal Investigator
Work Station: Dar es Salaam
Apply By: February 13, 2023
Ifakara Health Institute seeks a qualified and experienced Research Scientist. The researcher will support the implementation of a research project implanted at IHI. The project intends to study various methods of paying providers and draw some recommendations for improving payment methods in Tanzania – in an effort to reach universal health coverage (UHC).
Many countries including Tanzania are implementing various health financing reforms. One dimension where reforms are envisaged is around provider payment mechanisms especially in reimbursing health providers and facilities from health insurance funds.
Ifakara seeks a researcher (health economist) to join the project and support the implementation of the research project in data collection, data analysis, report writing, and dissemination.
Duties and Responsibilities
- Review various grey and scientific literature, papers and reports on health financing in Tanzania and beyond.
- Synthesize evidence from reviewing different literature.
- Participate in developing data collection tools and testing.
- Oversee all data collection activities and prepare fieldwork reports.
- Work on quantitative data management and analysis related to health financing using STATA software and Excel.
- Participate in writing reports, scientific manuscripts, and other outputs to disseminate results in technical working groups, and in local & international conferences. Perform any other duty assigned by his/her supervisor.
Read Also:
Qualification and Experience
- Master’s degree in Health Economics or Economics specializing in health economics.
- Knowledge and familiarity with data analysis and management using STATA software and Excel.
- Experience in undertaking health-related research particularly on health financing.
- Experience in health system reforms particularly health financing reforms.
Remuneration
An attractive and competitive remuneration package will be offered to successful candidates as per IHI salary scales.
Equal Opportunity
IHI is an equal opportunity employer. We prohibit intentional biases or discrimination and harassment of any kind at the work place and during recruitment. All employment decisions are based solely on job requirements and individual qualifications, and our recruitment process is governed by the labour laws of Tanzania.
Mode of Application
All candidates who meet the above job requirements should send their application letters together with their detailed curriculum vitae (CVs) showing contact addresses including email, telephone/cell phone numbers and copies of academic and professional certificates to the email address below.
The deadline for this application is 17:00hrs on Monday, February, 13th 2023. All e-mail application subject lines should include: ADMINISTRATIVE OFFICER – BAGAMOYO. Only shortlisted applicants will be contacted for an interview.
Human Resources Manager
IFAKARA HEALTH INSTITUTE
#5 Ifakara Street Plot 463 Mikocheni
P.O. Box 78,373
Dar es Salaam, Tanzania
Email: recruitment@ihi.or.tz
