The University
of Dodoma welcomes applications for Internship Programme for the
position of Personal Secretaries and Systems Administrators for a period
of Twelve (12) months with possible extension upon satisfactory
performance as per Guidelines and Procedures on Voluntary and Temporary
Employment of the University of Dodoma, 2020.
CALL FOR INTERNSHIP PROGRAMME : PERSONAL SECRETARIES & SYSTEMS ADMINISTRATORS
| POST: | PERSONAL SECRETARY III (30 POSITIONS) | ||||||
| EMPLOYER: | THE UNIVERSITY OF DODOMA | ||||||
| DUTIES AND | • Typing confidential and open matters. | ||||||
| RESPONSIBILITIES: | • Taking care of all office facilities under custody; | ||||||
| • Answering correspondences involving routine matters; | |||||||
| • | Checking office registers to ensure that they are well | ||||||
| maintained; | |||||||
| • Receiving and directing visitors; | |||||||
| • Keeping minutes/records of meetings; | |||||||
| • Taking dictations by shorthand/hati mkato; | |||||||
| • Receiving, sorting and file mails; | |||||||
| • Initiating and maintaining own file system; | |||||||
| • | Preparing agendas and making arrangements for various | ||||||
| meetings; | |||||||
| • Receiving files, distributing to officers and | collect them | ||||||
| back to the registry after their use; | |||||||
| • Tracing files, circulars and any other | things | requested | by | ||||
| his/her superior for office use; | |||||||
| • Performing any other duties related | to his/her work | as | |||||
| assigned by his/her superior. | |||||||
| QUALIFICATION AND | Holder of Form IV Certificate with passes in English and Kiswahili | ||||||
| EXPERIENCE: | plus Certificate in Secretarial Studies who have passed Shorthand | ||||||
| (English) and Hati Mkato (Kiswahili) at a speed of 80 words per | |||||||
| minute with computer knowledge in MS-Word, MS-Excel, Internet, | |||||||
| Email, MS-Publisher from a recognized institution | |||||||
| POST: | SYSTEMS ADMINISTRATORS (7 POSITIONS) | |
| EMPLOYER: | THE UNIVERSITY OF DODOMA | |
| DUTIES AND | • To design computer systems charts and to provide the | |
| RESPONSIBILITIES: | necessary systems documentation. | |
| • To assist users in systems analysis and design. | ||
| • | To execute and document test plans according to | |
| quality management standards and methods. | ||
| • | To prepare systems flow charts of information | |
| movements. | ||
| • To undertake low level routine maintenance of ICT | ||
| equipment. | ||
| • To perform any other duty assigned by the Supervisor. | ||
| QUALIFICATION AND | Holder of Bachelor Degree in Computer Science, Information | |
| EXPERIENCE: | Systems, Information Technology, Computer Engineering, and | |
| Telecommunication or in any related field from a recognized | ||
| institution | ||
Read Also:
GENERAL APPLICATIONS CONDITIONS
- All applicants must be a citizen of Tanzania;
- Applicants must be aged between 18- 35 years;
- They must attach an up-to date Curriculum Vitae (CV) with reliable contact addresses;
- They must attach relevant certified copies of their academic and professional certificates. i.e Diploma/Certificate/, form IV/ VI etc;
- Two letters of recommendation, at least one of which is from the candidate’s previous College/Institute or department referee;
- The application letter should categorically state the candidate’s home address, telephone; number, and how the applicant’s qualifications match the advertised internship position;
- Application letters should be written in English or Swahili language;
- Only shortlisted candidates will be contacted;
- Deadline for submission is two weeks from the date of first appearance of this advertisement.
Applications should be directed to Deputy Vice Chancellor- Planning, Finance and Administrations, The University of Dodoma throughO Box 259 Dodoma and email: dhrm@udom.ac.tz; dvc-pfa@udom.ac.tz
