Job Title : Senior Training Manager
Reports to : Operations Director
Location : Mbeya
Duration : 12 Months (with an option to renew subject to availability of funds and need) General overview
Recommended:
As part of HJFMRI Tanzania we are seeking a Senior Training Manager who will be the point of contact for all technical and general training queries and training administration across WRP/HJFMRI Tanzania. We are looking for a professional Training Manager to ensure the smooth and effective functioning of training events and special projects, the Training Manager should be capable of providing support to the management; design, coordination, and conduct large and small-scale training activities will be conducted throughout the Southern Highlands. S/he will also be responsible for all training administration, scheduling, and coordination of training, while continually seeking to identify improvements to deliver training efficiencies and cost-effectiveness. This role is based in Mbeya, Tanzania, and will involve traveling to for fieldwork.
Duties and Responsibilities
- Update and expand the TRAINSMART database including entry of all training events, administer training records and the input of training qualifications in conjunction with the Head of Departments
- Liaise with training providers both internally and externally in relation to course coordination, facilitation including liaising with MOH and other stakeholders and be responsible for associated training administration such as training schedules, bookings, pre and post course work (where relevant), evaluation sheets, certificates etc.
- Record recommendations for training based on an annual needs analysis conducted with Line Managers, HR, and other relevant departments
- Design and apply assessment tools to measure training effectiveness, together with relevant Heads of Departments and the CQI department
- Track and report on training outcomes
- Provide feedback to training participants and management
- Evaluate and make recommendations on training material and methodology
- Coordinate with the Events Manager to ensure logistics for training activities are complete
- Establish and maintain relationships with external training suppliers
- Manage training budget and maintain in-house training facilities and equipment
- Continually evaluate procedures to monitor and analyze course effectiveness.
- Coordinate regular training review boards with managers, CQI department and internal training providers to ensure current and future learning needs are addressed; training provision is efficient and effective.
- identify internal and external training programs to address competency gaps
- Partner with internal stakeholders regarding employee training needs
- Organize, develop or source training programs to meet specific training needs
- inform employees about training options and map out training plans for individual employees
- Maintain employee training records
- Build and distribute an internal training prospectus covering what training is available, dates, and times employees and managers can access. Recommend ways to promote and improve communication of training opportunities across HJFMRI-T.
- Responsible for assisting the HR Department and the business with the facilitation of all -Training and following up with managers and individuals where required.
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Knowledge and Qualifications
- A Bachelor’s degree in a related field, a holder of MPH or/and MBA will be an added advantage.
- Knowledge of TRAINSMART will be an advantage.
- Five years’ work experience in coordinating multiple training especially in HIV/AIDS programs
- Should have knowledge in adult instructional and learning theory and principles, instructional design, training methodologies, learning management systems, and competency assessment
- Previous experience of working within a similar training role and environment.
- Experience in database management.
- Excellent IT skills.
- Good communication and negotiation skills
- Tenacious with a ‘can do’ attitude
- Ability to work under pressure and meet deadlines.
- Confident presentation skills with the ability to translate health and technical data for communication to non-technical personnel
Job Title : Strategic Information Regional Outreach Coordinator (2 Positions)
Reports to : Regional Technical Coordinator Location : Rukwa and Katavi (1 Position)
Duration : 12 Months (with an option to renew based on the availability of funding and need)
General Overview
The Strategic Information Regional Outreach Coordinator will monitor and evaluate initiatives, programs, and projects, both new and established, providing accountability and ensuring efficiency and success endures for Community Partners. S/he will provide feedback to the direct supervisor for establishing, modifying, and monitoring key program-level performance indicators to report and record physical progress for specific programs and projects within all program areas of HJFMRI, specifically community outreach and any other newly established projects ensuring agreed deliverables are met.
S/he also oversees regular project progress reports and collaborates with the Regional Strategic Information Lead to prepare weekly, monthly, quarterly, semiannual, annual, and narrative reports. Work closely on developing and implementing the work plan to monitor progress and evaluate project activities and innovations’ effectiveness. S/he will be responsible for identifying M&E needs, designing and maintaining data collection systems, and ensuring that all necessary information from routine data collection, special studies, reporting, analysis, and use for evidence-based decision making. S/he will be responsible for ensuring the data collected is comprehensive, clean, and valid. S/He will assist in HMIS, Data Quality Assurance, and Data Demand Information Use training activities at Outreach Partners Level.
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Duties and Responsibilities
Contribute towards developing project documents and guidelines for M&E. In collaboration with his/her direct supervisor, the SI director, and other stakeholders, s/he will contribute towards the development of an M&E framework and an M&E plan for the program. In collaboration with the M&E Department
- Contribute to the development of the M&E framework for the project.
- Develop targets and distribute them to the community partner.
- Develop community indicators for tracking performance for all program areas
- Develop a plan for monitoring and evaluation of the Outreach project activities
- Ensure project indicators (Donor required indicators and Program level indicators) are well captured in various data collection tools
- Develop systems for data quality assessments at the community level.
Data Management and Analysis
- Keep abreast of developments regarding program changes and progress to advise and recommend tools and strategies to increase program performances and community partner’s results.
- Suggest ways to facilitate data collection and the flow of data within Program field teams.
- Identify strengths and weaknesses in existing data collection and management systems and propose solutions for community Partners.
- Perform field visits to ensure the quality of data collected by Programs and to verify the accuracy of reported data for community Partners.
- Analyze changes and patterns in KPI indicator data and performance reports to make recommendations to Program staff.
- Review and analyze weekly/monthly/quarterly reports to identify the causes of potential bottlenecks in project implementation and to enhance the quality of reporting
- Assist in posting data to the DATIM and IMPACT on a weekly, monthly, quarterly, semiannual, and annual basis after such data has been reviewed by HMIS Advisor, SI Director, and other Program Directors and Managers
System Development
- Define and implement the key project performance indicators (KPI) and monitor them throughout the projects.
- Propose strategies to increase data use and demand amongst Outreach Partners
- Assist Program staff/ partners in clarifying project information needs.
- Support project/program staff on ways to properly document, organize, and capture program progress.
- Participate in creating and revising data flow charts, tools, and data collection procedures under the supervision of the SI Director
- Review the performance of existing management information systems to help identify potential modifications or resources.
Communication and Reporting
- Ensure all reporting deadlines are observed at the regional teams
- Communicate with regional staff in case of any issues that need emergence to follow up through the M&E department
- Review and analyze reports to identify the causes of potential bottlenecks for community partners
- Contribute to the M&E monthly journal.
- Assist HJFMRI program to strengthen HJFMRI staff and community partners’ capacity in an effective way to collect, analyze, and utilize data at the regional.
- Conduct data analysis and report project performance trends to the SI Director quarterly for program review meetings, using the specified template.
- Participate in periodic meetings with community partners and other stakeholders on a district and region to discuss achievements, challenges, and lessons.learned
- Document best practices and areas that need improvement and share with all stakeholders
- Be proactive in responding to emails; s/he will be required to respond to emails within 24 hours.
Capacity building for partners
- Work and build capacity of community partners to develop and implement the program at the partner level, develop performance monitoring plans, including identification of performance indicators; performance reporting systems; field-based technical assistance and monitoring of M&E system;
- In Collaboration with Regional Strategic Information Lead strengthens community partner capacity to collect, collate, and report data using national recording and reporting tools and use data for management and programmatic decision-making.
- Build capacity of Outreach partners to conduct data quality assessment at the partner level, and train staff to do data verification.
- Conduct field-based monitoring, technical assistance, and training visits with project staff, stakeholders, funders, etc.
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Knowledge and Qualifications
- A degree in Social or Behavioral Sciences, Epidemiology, Public Health, Health Informatics, Health Sciences, Epidemiology, Statistics, or a related discipline. Excellent written and oral communication skills in English and Swahili with proven ability to document and articulate results. Minimum 4 years in monitoring and evaluation focused on supporting HIV/AIDS /PEPFAR activities with a Knowledge of USAID and PEPFAR policies and guidance.
Job Title : Program Pharmacy Technical Advisor (PPTA)
Location : Mbeya
Duration : 12 Months (with an option to renew based on the availability of funding and need)
General overview
The Program Pharmacy Technical Advisor (PPTA) is the technical lead personnel responsible for planning, implementing, and evaluating all supply chain activities for HJFMRI/WRP-T HIV/ AIDS programs. He or she works closely with the Associate Director of Clinical Services and the Logistic Management unit of the Ministry of Health Community Development Gender Elderly and Children (MoHCDGEC), Medical stores Department (MSD), local partners and stakeholders for the development and implementation of supply chain procedures in support to adequate medicine quantification, procurement, warehousing, inventory management, ordering/issuing, and distribution.
The PPTA provides technical leadership and direction for developing and implementing innovative strategies and activities to support the strengthening of supply management systems in the Southern Highland Zone. The PPTA will also work with other WRP Regional teams to develop and deploy appropriate logistics management information systems that support the planning and monitoring of supply chain operations. He or she supports supply chain capacity-building efforts and ensures that systems and processes are in place to assure the continuous availability of key program commodities. The PPTA ensures activities are based on the annual HJFMRI-approved Supply chain work plan. The full-time position is at HJFMRI/WRP Office in Mbeya, Tanzania, with
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40% and 5% Domestic and Foreign travel, respectively, and reports to the Associate Director of Clinical Services.
Duties and Responsibilities
- Assist the Associate Director of Clinical Services in the development of Supply Chain work plans and budgets as they relate to supply chain activities. Provide input into updating and implementing the annual work plan and budget for PEPFAR supported Medicine for Opportunistic Infections.
- Provide technical assistance to WRP Regional teams and local partners to quantify HIV/AIDS products and other key commodities, including establishing appropriate forecasting and supply planning mechanism and information systems to assure the availability of data necessary for adequate quantification.
- Collaborate with the WRP Regional Teams and local partners to ensure that effective and efficient warehousing and distribution systems are in place for HIV/AIDS medicines and other key commodities.
- Participate in identifying and prioritizing capacity development activities to strengthen national and regional level pharmaceutical supply chains, and build expertise in monitoring and supervision in collaboration with WRP Regional Teams and other relevant team members and partners. Develop and implement appropriate training and supervision programs.
- Provide technical assistance to WRP-SC team and other treatment partners on 01 medicine issues, including drug product quantification, procurement, and distribution.
- Represent the HJFMRI/WRP program at various technical meetings with other cooperating agencies, collaborating partners, senior government officials, and/or donor agencies in matters related to the supply chain.
- Provide technical assistance to assess current HIV/AIDS pharmaceutical management practices and develop action plans and recommendations to address priority issues to improve the related supply chain’s effectiveness.
- Provide TA to develop standard operating procedures (SOPs) for inventory management and other aspects of supply chain management that will assure the availability and quality of medicines and other commodities.
- Provide supervision to other SCM team members and be held accountable for their performance management (including regular results, check-ins, formal appraisals, supportive supervision, rewards, training, coaching, and career development support).
- Monitor and document progress of activities toward achieving results of the supply chain activities of the approved HJFMRI/WRP-T work plan through periodic measurements of indicators.
- Participate in developing regular quarterly and semi-annual reports on the work plan for Supply chain activities for HJFMRI/WRP HI/AIDS program as needed. The PPTA is also expected to draft regular activity progress reports, closely monitor activities assigned to the Regional SC team to meet results and budget targets.
- Provide technical assistance to WRP Regional team and other treatment partners in the area of Pharmacovigilance.
- Produce any other ad hoc reports or updates on activities, as required or requested by Donors.
- Make regular presentations of results and progress to stakeholders. Participate and make representations on relevant program work in technical meetings as needed.
- Facilitate the work of external consultants as required.
- Undertake other relevant activities as requested by the Associate Director of Clinical Services
- Organizing and Coordinating Commodity and Performance review meetings in Mbeya, Rukwa, Ruvuma, Songwe, and Katavi Regions.
- Assist the Regional teams in the development of Scope of works and budgeting of all activities related to supply chain, commodity management, and performance review meetings
- Organize for the necessary logistics involvement for teams to conduct the meetings.
- Liaise with Region Technical Coordinators to consolidate meeting resolutions (supply chain and commodity management) and share with teams of implementers
- In collaboration with Regional Technical Coordinators, R/CHMTs supervise implementations of all agreed resolutions (supply chain and commodity management) at the site level.
- Works with the various Departments Lab, M&E, Outreach, CQI, Contracts, and program teams (Advisors), for Identification and prioritization of Expectations and Core Essential activities for implementation by WRP Regional teams.
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Knowledge and Qualifications
- A basic degree in pharmacy (Bachelor Pharmacy or it’s equivalent) with the added advantage of Masters of Public Health
- Five years of post-training experience as a practicing pharmacist
- Three of these should be in direct HIV/AIDS service provision.
- Three years’ experience in planning and budgeting pharmacy-related commodities
- Five years’ experience in logistics management information system
- Understanding of MOHCDGEC structure and operating system
- Understanding the policies and practices of the Tanzania national commodity management system
- Basic understanding of the USG commodity management system
- Basic training and experience in adherence counseling are preferred.
- Leadership and management experience is preferred.
- Demonstrated ability to build and maintain relationships with senior colleagues, particularly interacting with government agencies, NGOs, the private sector, and donor agencies
- Good communication skills
- Proficiency in the use of the English language, both oral and written
- Basic computer skills, including use of software-based recording and reporting of pharmacy services
Job Title : Regional Strategic Information Lead
Location : Songwe
Duration : 12 Months (with an option to renew based on the availability of funding and need)
General Overview
Regional Strategic Information Lead will be responsible for overseeing the implementation of SI activities for both medical and community partners within their designated region. These include data collection, data quality assurance, data compilation & reporting, and data analytics & use.
S/he will support the development and harmonization of effective monitoring and evaluation systems, support capacity building and training activities on SI topics, ensure and logistics and communication across different program areas (medical, research, and outreach) as it relates to data used to inform programmatic decision making.
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The Regional Strategic Information Lead will provide feedback to Strategic Information Director through weekly, monthly, and quarterly analysis of key program performance indicators by reviewing historical trends, identifying programmatic gaps, and providing appropriate solutions to address challenges. Additional responsibilities include collaboration with RHMT (regional health management team), CHMT (council health management team), and outreach implementing partners to provide mentorship regarding data management, quality, and use.
Supervisory duties include capacity building and mentorship of Strategic Information officers to improve national M&E systems, use of data, and timeliness of reporting.
The Regional SI Team Lead is responsible for ensuring the quality of data prior to final report compilation. S/he also will collaborate with the District Program Management Officer & Outreach Program Officers to prepare monthly, quarterly, semiannual, annual narrative reports. The Regional SI Team Lead report to the Strategic Information Director. This position will be based in the assigned region in the Southern Highlands.
Duties and Responsibilities
- Monitor progress of targets (regional and district) and disseminate analysis to Strategic Information officers through IMPACT and DATIM dashboards.
- Ensure the availability of standardized Monitoring and Evaluation tools at district and partner levels.
- Supervise Strategic Information officers to ensure quality data collection and reporting weekly, monthly, and quarterly, and ensure all reporting deadlines are observed.
- Monitor current data collection and management solutions to identify programmatic gaps and develop solutions in collaboration with the district team.
- Review and analyze weekly, monthly & quarterly district reports to identify challenges in program implementation and to enhance the quality of reporting and communication.
- Develop data visualization to identify and track regional program performance through IMPACT dashboards and other analytic tools and implement strategies to increase data use and demand across program staff.
- Oversee implementation of district-level quarterly data quality assessments through analysis of district and facility-based performance
- Conduct final review of data into IMPACT/DATIM on a monthly & quarterly basis prior to submission to SI Director and other relevant staff.
- Participate in field-based supportive supervision activities to include monitoring, technical assistance, and training visits with HJFMRI staff at the district level, involving internal and external stakeholders.
- Liaise with program staff to review and analyze weekly, monthly, and quarterly reports to identify program implementation challenges and enhance reporting and communication quality.
- Work with Strategic Information officers to build data clerks and data assistants’ capacity through recommendations of best practices for data collection, data quality assessment, and reporting using national reporting tools to inform programmatic decision-making.
- Collaborate with HMIS and DDIU advisor to support health information systems, data demand, and information use at the region level
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Knowledge and Qualifications
- Bachelor’s degree, preferably in Information Technology, Computer Science, Data Management, Health Sciences, Epidemiology, Public Health, Statistics, or any related discipline. Master’s Degree in related field will be of added advantage.
- A minimum of three years’ working experience at a similar position
- Computer literate in Microsoft Excel, Word, Access, and database administration.
- Technical knowledge of data management policies and procedures
- Expertise in DHIS2, DATIM, IMPACT, CTC2 database, pharmacy module, Electronic Medical Records (EMR), and others.
- Ability to communicate technical data to non-technical audiences
- Excellent data management and data visualizations skills
- Ability to analyze and interpret data for decision making.
- Competent in using Statistical Analysis Packages (SAS, STATA, SPSS, EPI Info) and other analytical software (GIS and Tableau).
- Strong organizational skills and ability to work in a team-oriented, culturally diverse environment.
- Ability to resolve problems and identify appropriate solutions to improve data management and use.
- Ability to manage multiple projects simultaneously with a high degree of accuracy and attention to detail.
- The ability to plan work and meet deadlines.
- Excellent verbal and written communication skills in English & Swahili.
- Demonstrated initiative, creativity, and flexibility in problem-solving
- Ability to think strategically and work in a fast-paced environment
- Ability to effectively prioritize projects, schedules, and deliverables
- Ability to travel in Southern Highland up to 50% of the time, building the capacity of the regional team, facility-based health care providers, RHMTs, and CHMTs.
- Experience in organizing and facilitating training, workshops, and meetings.
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Job Title : Community Based HIV and AIDS Services (CBHS) and Linkage Advisor
Reports to : Associate Director, Clinical services Location : Mbeya HQs
Duration : 12 Months (with an option to renew based on the availability of funding and need)
General Overview:
The CBHS and Linkage Advisor will serve as the primary technical expert and contact HJFMRI/MHRP Community Based HIV and AIDS Services (CBHS) activities at the organizational and community levels. S/he will facilitate the development, modification, and/or adaptation of appropriate CBHS strategies, to improve clinical and community access to and use of HIV prevention, care, and treatment and support services. The CBHS and Linkage Advisor are expected to collaborate across technical areas to strengthen the continuum of HIV Prevention, Testing to Care, and Treatment. The incumbent will be a link person between community services and clinical services and ensure community initiatives, innovations and efforts are reflected in the provision of HIV care and treatment services at health facilities throughout the continuum of care. Further, the incumbent will be responsible for liaising with local and national organizations, including faith-based organizations, for facilitating the expansion of CBHS services at the health facility level and in the community settings. The CBHS and Linkage Advisor will build local partner organizations and HJFMRI/MHRP staff to deliver high-quality CBHS services in Tanzania’s Southern Highlands.
Duties and Responsibilities
Program Quality and Management
- Provide technical leadership in the development of approaches and strategies for mobilizing partner organizations and communities for the establishment or strengthening of CBHS strategies and activities;
- Liaise and consult regularly with the relevant authorities, partner organizations, Health facilities, community leaders, and beneficiaries in the planning, design, and implementation of HJFMRI/MHRP and partner CBHS activities;
- Develop integrated, innovative, and gender-sensitive interventions for the provision of comprehensive CBHS services;
- Engage community partners and organization in the provision of HIV testing services at supported communities
- Engage community partners in making follow-up contacts elicited during index testing s either at facility or community level.
- Involve the supported community partners in actively linking HIV positive clients to care and treatment services at the facility level
- Engage the community partners in tracing MISSAPs and Lost to follow up to improve retention of people living with HIV
- Engage the community in creating demand for HIV services, including Viral load monitoring, VMMC services, CECAP, TB screening, and IPT.
- Ensure community partners’ activities and efforts are reflected in the daily provision of HIV care, treatment, and support services.
- Build the capacity of the partner organizations and government technical staff to deliver high-quality CBHS services;
- Provide on-going support through coaching, supervision visits, and mentoring to partner organizations and WRP staff in implementing CBHS activities;
- Document, consolidate, and disseminate knowledge and information regarding best practices, lessons learned, and proven approaches both within and outside of HJFMRI/MHRP;
- Ensure quality implementation, the achievement of results for activities within the HJFMRI project and within partner projects, and collaborate with other program departments to ensure effective teamwork;
- Collaborate with partners to develop quality assurance (QA) mechanisms and ensures that QA mechanisms are in place and functional;
- Facilitate and provide overall leadership and sound advice at facility and community settings and improve client adherence to ART and retention Care and Treatment services
- Develop annual work plans, budgets, and reports for CBHS activities; and ensure integration of project activities into broader WRP yearly plans and the Outreach Department work plans;
- Extend technical support to local partners in preparing and submitting timely monthly, quarterly, semi-annual and annual reports;
- Travel within the Southern Highlands for program management, continued service development, implementation, and service delivery evaluation.
- Liaise with the M&E Department to ensure that CBHS components are functional (e.g., clarity of indicators, quality of M&E data collection tools, data quality, and reporting).
- Liaise with the facility staff to ensure that clients enrolled in ART are linked to CBHS to improve adherence to ART and retention of treatment
- Support Associate Directors Clinical services and Community as well as Facility Team, especially in identifying areas requiring policy influence and support implementation and development of long term plan.
- Participate as a member of the national CBHS Technical Working Groups, HIV USG Tanzania Team providing technical expertise in the area of CBHS activities ensuring programs are in line with the USG HIV and AIDS in-country strategy;
- Develops and maintain good working relationships with other partners, governmental and non-governmental, within the five regions;
- Provides monthly reports to the Associate Director, Clinical Services ;
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Program Compliance/Financial Management Support
- Provide financial management support to the Finance Department on CBHS and Linkage Program budget through monthly/quarterly wire Forecast and budget modifications as required.
- Work closely with the Finance Department to ensure effective use of program funds.
- Conduct periodic follow-up with implementing partners to support efforts with overall program efficiency, effectiveness, accountability, and compliance.
Coordination and Communication
- Ensure implementing partners participate in relevant coordination meetings at the district, regional, national, and international levels.
- Work closely with relevant support teams (procurement and finance) to ensure systems are in place to enable timely receipt and distribution of all program materials.
- Maintain strong communication within the program team, Technical Advisors, regional staff, in-country stakeholders, and other sister HJFMRI offices as appropriate.
Other Duties
- Perform other duties as requested by Associate Director Clinical Services and support required by the general program. Knowledge and Qualifications
- Degree in Medicine, Master’s Degree in Health-related field or Master’s Degree in Public Health and/or other HIV and AIDS-related discipline.
- Knowledge and skills in organizing health campaigns including CBHS desirable
- At least five years of progressive responsibilities in HIV program management and technical experience in clinic and community-based settings, preferably in an outreach context;
- At least four years of experience with CBHS programs;
- Demonstrable experience in developing health education materials a plus;
- Knowledge of the current developments and best practices in the field of HIV and AIDS prevention, globally and in Tanzania
- Proven skills in analysis, communication, networking, advocacy, and negotiation.
- Fluency in English and Kiswahili required.
- Ability to use standard software applications (Word, PowerPoint, Excel, etc.)
- Good communication skills; ability to troubleshoot; ability to work independently and supervise others.
- Must be diplomatic and culturally sensitive, with excellent communications skills.
- 50% travel required
- Ability to work both independently and as an effective team member
- Diplomacy, tact, and strong negotiation skills
- Self-motivated and able to work without close supervision
- Able to prioritize work, multi-task, and meet deadlines
Job Title : General Accountant
Location : Mbeya
Duration : 12 Months (with an option to renew based on the availability of funding and need)
General Overview
HJFMRI-TZ seeks to hire a self-motivated and talented General Accountant. The purpose of this position is to ensure the accuracy of entries; timelines of payments and financial reporting to the program are done without delay. The position holder has to perform balance sheet reconciliations and provide advice and support to staff in financial management.
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Duties and Responsibilities
- Prepare documents by scrutinizing and verifying that all required attachments have been supplied before documents are channeled for approval, posting, and payment process.
- Post entries into Quick Book daily.
- Ensure all entries posted into QuickBooks comply with the International Financial reporting standard, GAAP, and QuickBooks accounting and reporting manual.
- Initiating payments into the banking system or writing bank checks while ensuring segregation of duty is strictly for each paid document strictly observed between posting and payments.
- Ensure payments and all other processes comply with internal control policy and other policies.
- Prepare and submit all documents posted and paid through the bank to the senior accountants daily for QB check application and reconciliation purposes.
- Maintain the document workflow system and ensuring the document workflow template is fully updated with daily posting and payments made.
- Ensure all payments are correctly scanned and submitted to HQ.
- Reconcile financial discrepancies and errors as reported by collecting and analyzing account information.
- Answer accounting procedure questions by researching and interpreting accounting policies and regulations.
- Enforce internal policies to program staff, e.g., Training SOP, Travel advance policy, Mpesa policy, and other program policies.
- Prepare financial reports by collecting, analyzing, and summarizing account information and trends, as directed by the Senior Accountant and/or Accounting Manager.
- Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
- Prepare the monthly payroll entry for review by the Senior Accountant.
- Prepare monthly closing schedules for review by Senior Accountant.
- Reconcile bank accounts and clears any discrepancies in the balances by researching and analyzing the account information.
- Maintain and reconcile petty cash accounts on a monthly basis to be reviewed by the Senior Accountant
- Manage timesheets and make the follow-up. Where necessary, scanned them to HQ.
- Manage statutory deductions, NSSF, PPF, and PAYE Files monthly.
- Work with other program staff to understand program activities and appreciate the existing linkage with finance.
- Take the initiative to understand budget preparation, implementation, and monitoring process and the program’s overall financial management.
- Work while observing the Professional Code of Conduct (PICCO). Professional behavior, Integrity, Competence, Confidentiality, and Objectivity. The general accountant is directly obligated to report any misconduct observed or heard against these codes to the immediate supervisor or the appropriate reporting channel.
- Undertake other assignments assigned by the senior accountant, accounting manager, and Senior Finance Director.
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Knowledge and Qualifications
- Bachelor’s Degree in Accounting or relevant field. CPA/ACCA is an added advantage.
- Deadline-oriented, Reporting Research Results, SFAS Rules, Time Management, and Data Entry Management.
- Experience working in accounting with an international NGO, health-related NGO especially desirable.
- 1 -2 years of QuickBooks Enterprise or similar electronic accounting software experience
- Knowledge of the full accounting cycle.
- Highly proficient in Excel and Word applications.
- High level of deductive reasoning.
- Ability to problem-solve and take the initiative to resolve issues.
- Excellent communication (verbal and written) in English and Swahili.
- Exceptional follow-through skills.
- Ability to meet deadlines.
Job Title : Senior Accountant
Location : Mbeya
Duration : 12 Months (with an option to renew based on the availability of funding and need)
General Overview
This position is responsible for day to day transactional accounting operations of HJFMRI-T operations. The Senior Accountant will serve as a point person for accounting and provide supervision, coaching, and support to program staff and any other junior accountant in the department. He / She is responsible for ensuring compliance with all applicable accounting policies and procedures, laws, and regulations requirements.
Duties and Responsibilities
- Provide leadership and supervision of other department accountants (s)
- Ensuring daily accounting activities are executed with the right ethical practices.
- Perform accounting activities to include financial reports, bank reconciliations, general ledger entries, and other general accounting functions.
- Ensure the document workflow’s efficiency within the department from the point request is made, approval, final payment, and reconciliation.
- Maintain, monitor accounts, and finance helpdesk to ensure that issues raised by other staff are responded to and resolved timely.
- Maintain and reconcile petty cash accounts monthly to be reviewed by the accounting manager.
- Maintain robust financial reports in compliance with organizations’ policies and procedures.
- Responsible for GL entries and accurate recordkeeping to support entries and transactions.
- Ensures timely monthly and annual accounting close.
- Resolves accounting issues, concerns, and questions on time to ensure smooth and efficient program operations and to report.
- Provides monthly accounting reports to finance and accounting staff for review.
- Assist in Payroll preparation monthly, payroll reconciliations, and resolving all payroll related issues.
- Reviews vs. prepare monthly reconciliations of all balance sheet accounts.
- Trains project accounting staff on HJFMRI procedures and policies.
- Assist with the preparation of financial reports for the US Government, institutional funders, and private donors as needed
- Respond to routine HQ accounting-related inquiries
- Provides support for internal and external audit support
- Review the completeness and accuracy of regional office and country office monthly, quarterly, and annual financial reports package submissions, resolve related problems and provide guidance to the country offices to resolve them appropriately.
- Maintain vendor files and related accounting records, such as leases and contracts
- Manage accounts payables, receivables, payroll, travel advances, and international wires
- Supports or leads on special projects as needed.
- Any other responsibilities as assigned by the accounting manager, in support of the team.
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Knowledge and Qualifications
- Bachelor’s degree in Accounting, Finance, Business Administration, or related field.
- ACCA/CPA (T) is an added advantage
- Five years minimum accounting and auditing experience, preferably in a nonprofit or international development environment
- Four years of supervision experience in mid to large accounting department
- Knowledge of and familiarity with accounting systems/packages
- Experience managing staff
- Ability to use good judgment and professionalism; experience in decision-making
- Excellent analytical skills
- Excellent Microsoft Excel skills and experience with QuickBooks accounting software
- Experience with US government regulations a plus
- Accuracy and attention to detail
- Ability to meet communicated schedules and deadlines
- Strong skills in internal controls and accounting standards
- Ability to function effectively both autonomously and on complex/sensitive issues and projects.
- High level of professionalism, transparency, and integrity in the overall production of work.
- Excellent written and oral communication skills in both English and Kiswahili
- Willingness to abide by all ethics and compliance policies of HJFMRI
Position : Human Resources Advisor (1 Position)
Reports to : Senior Manager, Human Resources
Location : Mbeya
Duration : 12 Months (with an option to renew based on the availability of funding and need)
General Overview
The Human Resource Advisor is responsible for ensuring all Human Resources functions within HJFMRI Tanzania align with the demands of having a motivated and committed workforce. The incumbent will be responsible for ensuring a meritocracy in recruitment, developing and devising appropriate training and development plans tailored to make staff competent to their roles, ensuring an effective performance management system in place that supports the realization of the program (PEPFAR) targets. It also needs him/her to have a broad knowledge of employee movements within the organization and be well versed with employee’s contracts management and management of employees exit as per Laws governing employment relations in Tanzania. The position needs an individual with outstanding knowledge of Human Resources operations in an international NGO setting and an understanding of Tanzania labor law.
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Duties and Responsibilities
- Administer HR policies and practices relating to employment, employee relations, salary administration, benefits administration, orientation, and employee services. Participate in development, implementation, and revision, as needed.
- Plan human resources in conjunction with Heads of Departments by coordinating staff placement, restructuring, deployment, and redeployments to ensure appropriate utilization of the available human resources. This may include advising on the best HR practices related to recruitment, training and development, performance appraisal, compensation, and benefits.
- Maintain compliance with Tanzania employment and benefits laws. Advises on issues related to labor matters and represent the organization to CMA and labor tribunals when necessary.
- Assist supervisors in developing Key Performance Indicators ‘KPIs’ for staff by ensuring the appraisal process contributes to the organization’s performance.
- Advise the management about the steps needed to take any disciplinary action against a staff member according to HJFMRI policies and procedures. Assist in conducting investigations when employee complaints or concerns are brought forth
- Point of contact for all HJFMRI personnel issues, managing personnel records, and general HR files and ensuring their confidentiality.
- Any other ad hoc tasks as requested that underpin the Organizations’ vision and values while considering the credibility and reputation of the HR department
Knowledge and Qualifications
- Bachelor’s degree in Human Resources or business-related field from a recognized institution.
- Minimum of 5 years’ experience in a similar role in an international NGO setting.
- In-depth knowledge of Tanzania Labor Law and HR best practice
- Knowledge of HR systems, Microsoft Office, and databases.
- Good report writing skills and the ability to make recommendations for improvements.
- Strong organizational skills and ability to work in a diverse team as well as independently
- Good oral and written communications with the ability to initiate and draft correspondence
- English language fluency required.
HOW TO APPLY
Cover letters and resumes should be sent by mail through post/EMS/DHL/ or any reliable Courier to the Human Resources and Administration Manager, P.O. Box 6396, Mbeya, or sent through e-mail to recruitment@wrp.or.tz.
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NOTE: To be considered, applicants must put the TITLE OF THE JOB in the SUBJECT LINE. “CVs should not include any reference to marital status, birthplace, or tribal or religious affiliations. Any CVs containing this information will not be considered for employment”. Applications that are hand-delivered will not be accepted.
The deadline for submitting the application is December 31, 2020. Those who do not meet the minimum requirements, as detailed in the job description above, will not be considered.
