Requisition ID: req11617
Job Title: Supply Chain Assistant
Sector: Supply Chain
Employment Category: Fixed Term
Employment Type: Full-Time
Open to Expatriates: No
Location: Kibondo, Tanzania
The International Rescue Committee (IRC) is an International Non-Governmental Organization working in 40 countries, responding to the world’s worst humanitarian crises and helps people to survive and rebuild their lives.
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With funding from donor governments, institutions, companies and individual supporters we strive to support people meet their basic rights with dignity and to be protected. In Tanzania, the IRC supports refugees and Tanzanian people in- and – out of camps with education and protection services.
If you are Tanzanian, with excellent strategic vision, professional skills, an understanding and leadership experience in humanitarian, INGO or development work with a cutting edge outlook, willingness to take action to have a positive impact for the clients we serve, then please consider applying for this position:
- To Implement and direct IRC standard Vehicle policies and procedures by using tools V1 to V29, with particular attention to safety and security issues.
- To assists on filling for each vehicle and filling for each driver where all copies of relevant documents will be kept as per IRC Fleet management manual.
- To assists in Manage and be accountable for the vehicle fleet, ordering and inventory management of all vehicle related tools and consumables, including fuel.
- To assist supply chain manger on Evaluate, manage, and monitor drivers.
- Supervision of IRC garage/contracted garages and general management of vehicle spare parts being replaced.
- To assist and be Initiator (Operator) for all purchases in Transport department. Raising PRs for vehicles fuel, spare parts and vehicle repairs and vehicle rentals.
- To Manage the vehicle pool by weekly movement planning; ensure every Thursday’s vehicle requests are received from all program and non-program staff for the following week.
- To Ensure coordination of vehicles movement between field sites of Kigoma and Kibondo that are passing through Kasulu.
- Ensure the correct and timely routine maintenance and repair of IRC vehicles and generators.
- Ensure that all vehicles carry the required on-board documentation and that all documents are kept current (including insurance).
- Inspect and record condition of vehicles, by maintaining weekly checklists file and ensuring that Vehicles logbooks are accurately filled
- Assist supply chain manager on Carry out regular training to all drivers on basic vehicle mechanic skills, daily vehicle inspection, drills on safety driving, defensive driving, use of Codon, etc.
- Ensure all vehicles are properly cleaned on daily basis.
- Prepare weekly and monthly report on transport department and discuss with Supply Chain Manager
- Signing on vehicle fuel forms for refueling and keeping accurate record and monitoring system on fuel consumption.
- Work with the Supply Chain Manager to ensure that vehicles are prepared for routine and emergency security requirements.
- Ensure that all vehicles are secure when not in use.
- Be familiar with transportations local regulations / laws.
- Solicit quotes from suppliers in, prepare bids and work with Procurement Officers and procurement Committee in on vendor selection. Ensure that purchases comply with IRC Global procurement policies and procedures.
- Prepared bid analysis and submit to supply chain manager for review and signatures.
- Conduct procurement through established, ad-hoc, authorized and contracted suppliers for IRC within Kibondo/ Kasulu districts and Kigoma region.
- With assistance of Procurement Supervisor, provide technical advice for Programs on raising PRs, track all PRs and PO’s. Submit PR tracking report any time as required.
- To assist supply chain manager on entering all Procurement data in IRC data system- the BvA system
- In collaboration with Supply chain manager, liaise with the country office logistics team on follow up of outstanding POs and PRs raised for Kibondo office.
- In collaboration with Supply chain Manger Conduct regular market surveys, update the price list on quarterly basis, share with programs for procurement preparations.
- Assist Programs on preparing small medium contracts during the absence of the Supply Chain Manager where applicable. Participate in preparing major construction, service, and goods contracts.
C. Warehouse and Assets Management:
- Understand, implement and / or maintain standard IRC inventory management policies and procedures (SOPs).
- Responsible for management and security of the IRC Kibondo general store.
- Responsible for technical and collaboration with stores Focal staff in Mtendeli and Nduta Camps.
- Ensures that all items are stored appropriately, maintain the stores in accordance to the standard and in good order.
- Informs the on supplies which are near to expire as per IRC store guidelines.
- Provides Weekly and Quarterly store report (inventory) and submit to Snr Supply Chain Officer.
- Train warehouse staff as required on all store’s procedures.
- Manage and document the receipt, handling, storage, release and reporting of goods through the IRC warehouse(s).
- Advise the Snr Supply Chain Officer of potential inventory shortages for the replacement
- Follow up with Snr Supply Chain Officer on donation in kind materials which are being delivered directly to the Camp with donors and provide report of the same on monthly basis.
- Ensure the maintenance of warehouse building(s), fittings and equipment in Kibondo, Nduta and Mtendeli.
- Implement and ensure clear loading / unloading procedures, correct block stacking and turnover (FIFO) and LIFO methods procedures.
- Advise the Snr Supply Chain Officer of warehouse-specific issues or improvements.
- Maintain the Warehouse activity book recording all outgoing and incoming receipts and activities. (i.e. Warehouse Register)
- Update as per IRC requirements, the Asset register, Asset inventory list and expendable store inventory list and produce weekly and monthly reports.
- Ensure that Loan form of assets are filed and signed under custody of IRC and have proper, readable, and easily identifiable stickers.
- Ensure inventory counts are happening in accordance with schedule outlines in the inventory management SOP, that is regular count, cycle count, grant end count and year end count
- Provide on-time, IRC standard monthly reports (V24 and V25) to the Senior Supply Chain Manager, including fuel consumption report, combined fuel from UNHCR and non-UNHCR sources, maintenance report and any other reports requested by Supervisor using standard IRC tools.
- Provide on-time, UNHCR standard monthly reports to the Senior Supply Chain Manager, including fuel consumption report for UNHCR only, maintenance report and any other reports for UNHCR vehicles and equipment as requested by Supervisor.
- Well maintained fleet and good filing system for all vehicles, Generators and Bajaj.
- Good asset management interim of records, transfer and locations tagging and disposal process management.
- Generate and / or maintain comprehensive price list for spare parts using tool V26 and V27
- Maintain full and accurate inventory records for vehicles, and vehicle tools.
- Undertake (documented) monthly and ad-hoc physical vehicle inventory checks.
- Conduct documented quarterly job performance reviews of Transport staff, providing appropriate feedback.
- Bachelor’s Degree required in Materials Management or Business-related skills.
- Two years working experience as Warehouse Officer in any warehouse operation, One year working experience in NGO systems as Warehouse Officer and Computer literacy in warehouse data base, one year experience at any of supply chain functions (Fleet or Procurement).
- Strong ERP roll out and management skills.
- Proven experience in managing pharmacy store IS AN ADDED ADVANTAGE
Qualified women and people with disability are encouraged to apply.
Please submit your application through our recruitment portal before 25th December, 2020.
Regional Finance Director - GREAT LAKES
5 Locations Available | req11579
Job available in these locations:
- Nairobi, NAIROBI MUNICIPALITY, Kenya
- Tanzania, United Republic of
- Central African Republic
- Congo, the Democratic Republic of the
Requisition ID: req11579
Job Title: Regional Finance Director - GREAT LAKES
Employment Category: Regular
Employment Type: Full-Time
Open to Expatriates: Yes
Location: Nairobi, Kenya
As a member of both the Global Finance Team and the Regional Leadership Team, the Regional Finance Director provides the leadership and management necessary to ensure that the organization has the appropriate financial infrastructure and systems in place at the country programs to support the strategic vision and mission of the organization. You will contribute to the development of the country programs strategic and operational plans and be accountable for ensuring and monitoring delivery against the financial plans through targeted and comprehensive financial analytical review. The Director is responsible for overseeing the financial and accounting management of the country programs and regional office within an assigned region. Emphasis will be placed on maintaining financial management practices and systems that are compliant with US and local laws as well as donor requirements but are also conducive to effective implementation of country programs.
Regional Finance Director, you will have responsibility for all aspects
of strategic and operational finance across the region, acting as the
principal finance business partner to the Regional VP , as well as
conforming to IRCs financial control environment and CFO standards and
Based in Nairobi, Kenya or a mutually agreeable location in the Great Lakes Region, the Regional Finance Director will have dual reporting to the Director of International Finance and the respective Regional VP. You will work closely with the field-based Deputy Directors, Finance Country Directors, as well as regional counterparts in AMU, GSC, HR, IT and other functional departments.
Strategic Planning & Analysis
• Provide financial information which supports the Regional VP in making business decisions in line with IRC, Regional & Country Program strategies;
• Provide strategic analysis on the overall financial health of the country programs to the RVPs and HQ Finance and collaborate across the regional teams and with country programs on corrective actions and support plans;
• Contribute and provide feedback to the development of Country Programs Strategic Annual Plans and annual operating budgets;
Financial Management Oversight
• Provide high quality financial and accounting support to IRC to ensure:
• Country Programs provide accurate and timely recording of accounting transactions
• Country Programs financial controls are in place and adhered to
• Country Programs comply with IRCs financial standards
• Regional team has visibility on financial health of country programs
• Prepare and review internal financial reports and ensure that management at headquarters and the regional and country office level are kept abreast of financial related issues of the country programs;
• Provide technical guidance and support as requested by the country offices;
• Ensure timely dissemination of new initiatives and polices to the field and monitoring of implementation;
• Contribute to discussions on financial policy issues including the maintenance and development of the International Finance Manual;
• Serve as Integra Super user and support the roll-out of the new system which will include training and technical support.
Regional Finance Support and Rick Mitigation
• Conduct periodic support visits to the country programs following an approved scope of work;
• Review non-USG final financial reports, and European donor financial reports prior to submission to either the donor, IRC Germany or IRC-UK;
• Respond to ad hoc requests made by the Director of International Finance, the regional VPs or the country programs.
• Monthly Reviews of the financial health and risk identification shared with the Regional VP for action.
• Proactively identify potential risks and develop mitigation strategies in conjunction with the Regional VP.
• Internal/External Audit closure and corrective action plan development and tracking
• Attend all audit opening and exit meetings for audits conducted in region
• Perform the final financial review of the proposal document prior to approval and submission to the donor.
• Participate in regional SMT with strategic thinking, risk analysis and other engagement as needed
• Bachelor’s Degree in Accounting or Finance - Master’s Degree, CPA or or equivalent experience a plus.
• Minimum five years progressive finance/accounting experience in the non-profit sector;
• Previous work experience in a multi-cultural international environment abroad is highly desirable.
• Demonstrated familiarity with GAAP and proven general knowledge of Fund Accounting;
• Previous work experience with a major general ledger software package – experience with MS D365 preferred;
• Proven knowledge of US Government and European Union regulations highly desirable;
• Excellent communication skills, including the ability to communicate effectively in a multi-cultural environment and diplomatically manage collegial relationships;
• Solid organizational skills: the ability to be flexible and work well under pressure in a fast-paced team environment;
• Flexible work attitude: the ability to work productively in a team environment & independently and ability to meet unexpected demands;
• Strong Computer skills: facility with MS Word, Excel, various accounting software, and email/internet software;
• Demonstrated ability to thrive in a matrix management environment;
• Ability to present complex financial information in a succinct and compelling manner;
• Experience of solving complex issues through analyses, definition of clear way forward and ensuring by in;
• The ability and willingness to travel to country programs.
• English fluency required. French and/or Swahili preferred.
Reports to: Director of International Finance and Regional VPs.
Education Technology Officer
Requisition ID: req11590
Job Title: Education Technology Officer
Employment Category: Fixed Term
Employment Type: Full-Time
Open to Expatriates: No
Location: Kasulu, Tanzania
The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster. At work today in over 40 countries and 22 U.S. cities, we restore safety, dignity and hope to millions who are uprooted and struggling to endure. The IRC leads the way from harm to home.
IRC Tanzania is launching a School-based digital learning program where children will learn on child-friendly educational software installed in a tablet. This project is known as Autonomous Learning which is for Supplementary Education Tanzania (under Imagine). The primary objective and measure of success of the program is to provide remedial support to children in the early grades (Grade 1-3). The IRC aims to open 3 learning centres 2 at Makere Ward and 1 centre at Nyarugusu Refugee Camp. One centre at Makere will be open on weekend to services other members of the community (students who are not part of the program, teachers, youth and parents from the community).
The IRC is seeking eligible and qualified person who will be based at Makere Kasulu Field Office and will be working closely in the Autonomous learning project and other duties within the IRC Education Program.
To overseeing the learning centres in both Refugee Camps and Host Communities, He/She will also oversee the smooth running of operations and supporting child-directed learning.
- Lead implementation of Autonomous Learning activities in the implementation sites.
- Provide technical support and training to facilitators and teachers using the Learning Centers
- Identify mobile technology-based solution for specific education needs in the location
- Preparing reports of activities undertaken in the Learning Centers and story collection for publication
- Working closely with Project Manager, head-teachers and teachers to ensure that the program implementation aligns with programme guideline and procedures
- With the support from the Manager, help facilitators in monitoring the programme, development and support in the effective use of online tools
- Provide on-the-job training to facilitators and teachers and support data collection and research visits
- Provide technical support to existing connectivity centers
- Oversight of Centers Reporting.
- Ensure education activities are well coordinated with those of other IRC sectors and NGOs present in the camps and host communities, including community mobilization, referral systems, and creating awareness in an integrated manner.
- Support education activities in the host community, including teacher training and monitoring of activities.
- Prepare activity reports, monthly, and donor reports based on the prescribed template.
- Notify the Project Manager of any problems, complaints, or useful information about all aspects of the education program.
- Work with the M&E Manager and officer to undertake assessments in coordination with partners, Imagine worldwide, Onebillion, where appropriate.
- Attend and participate in trainings identified and/or organized by the Project Manager or Coordinator.
- Follow all IRC policies, procedures, and guidelines.
- Report any violations of the IRC Sexual Abuse and Exploitation, The IRC Way, and Child Safeguarding Policy (TZ specific and global), as per the IRC Tanzania reporting mechanism.
- Represent IRC at interagency and coordination meetings, as assigned.
- Assist in control and proper usage of stationary and other items relating to work.
- Perform other duties as may be assigned by the Project Manager or Education Coordinator.
- University degree in ICT or ICT and Education from a recognised institution
- A background in education and knowledge of educational technology will be an advantage
- 2 years of proven experience with various distributed ICT Systems and Networks, preferably in a development setting
- Experience working in harsh environments with low bandwidth field technologies.
- Excellent team work and problem-solving skills.
- Demonstrated experience and skills in facilitation and delivering trainings.
- Demonstrated experience conducting data collection for monitoring and reporting
- Solid writing skills and an understanding of project management cycle and programme management in complex emergencies
- Fluency in English. Knowledge of Swahili and French and will be an added asset
- Strong organizational, interpersonal, verbal and written communication skills.
- Strong computer literacy.
- Must be able to multi-task effectively and balance competing priorities, reporting lines and deadlines.
- Advanced interpersonal skills he/she must be able to relate well with others, dictate responsibilities, offer support and constructive feedback.
- Must have excellent problem-solving skills. He/she must be able to adeptly and quickly solve problems as they come up.
Gender Equality: IRC is committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols and other supportive benefits and allowances
IRC is an Equal Opportunity Employer. IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status, disability or any other characteristic protected by applicable law.