PASADA is a social service and health care faith based organization operating under the Catholic Archdiocese of Dar es salaam. PASADA strives to reach the poorest of the poor living with HIV/AIDS and provide them with compassionate care, treatment and support services. Although sponsored by the Catholic Church, the services offered by PASADA are available to all individuals without discrimination of any sort.
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PASADA KIZAZI KIPYA PROJECT is a 4 year project funded by USAID in which PASADA implements as a Sub grantee to PACT-Tanzania will be ending on 30th September 2021, In order to maintain high quality level services and to meet our clients’ and donor’s expectations, we wish to invite applications from suitably qualified candidates to work on fixed job assignment for eight months, January 2021 to August 2021 to fill the following positions:
1. JOB TITLE: ADMINISTRATIVE ASSISTANT- (4 POSTS)
Location: ( Chalinze, Ubungo, llala and Kinondoni Councils)
Roles and Responsibilities:
● To work as an administrative assistant for all project management
● To coordinate meetings, guest handling and booking arrangements
●
Liaise with team staff and management to keep records for the important
meetings including the minutes and issues for follow up
● Maintain track of all secretarial issues including stationeries, computers and timely feedback and support to Data clerks
Required Qualifications:
● Holder of diploma in Administration or Secretarial studies from a reputable institution
● Working skills and competence in computer
● Experience in working with Projects and donor funded programs
● Ability to work under pressure and meeting timely deadlines
● Experience in Multi-tasking: To work in environment where
● He/She has been serving multiple officials in different cadres and varying needs.
2. JOB TITLE: CASE MANAGEMENT COORDINATORS- (20 POSTS)
Location: (Chalinze, Ubungo, llala and Kinondoni Councils)
Reports to: Case Management Officer
●
Supervise community case workers (CCWs) and provide continuous
mentoring and support to ensure delivery of high quality case management
services.
●
Disseminate and ensure adherence to case management, child protection,
referral and linkages, parenting, M&E guidance, standard operating
procedures (SOPs) and other job-aids that facilitate holistic case
management at the household/community levels.
●
Ensure case management services delivered address the holistic needs of
OVC and caregivers including health, nutrition, education, protection,
livelihood, and psycho-social wellbeing.
●
Conduct quality step down trainings to CCWs and facilitate monthly
meetings in the field to introduce new topics, improve quality, and
reinforce guidelines and procedures.
● Ensure CCWs complete required case management forms and case filling system is well maintained.
●
Work in partnership with local government authorities as appropriate,
including but not limited to district executive directors, council
health management teams, District Social Welfare officers, and Ward
level officials.
●
Create community linkages for broader community engagement of youth and
caregivers in case management, child protection, parenting, etc.
●
Assist in mapping existing community carders (community health workers,
Home based care workers, Para social workers, etc.) in communities and
assist government officials to recruit and select CCWs for the National
integrated case management trainings for CCWs.
●
Ensure that all CCWs are oriented to the Child protection policy and
code of conduct, take all cases of child abuse seriously and follow
national protocols to ensure timely reporting.
●
Ensure CCWs are coordinating with local structures including health
facilities and child protection committees (formally known as most
vulnerable children’s committees).
●
Assist in development of a service directory for social services (in
coordination with the health and HV services officer) in implementation
areas; update the directory at least once a year.
● Submit timely updates to the case management officer for inclusion in the quarterly, semi- annual and annual reports.
● Document lesson learned and best practices for experience sharing and replication.
● Perform any other relevant duties as assigned by the case management officer.
Required Qualifications:
● Certificate in Social work/community development
● Knowledge of computer.
● Experience in working with HIV related services
● Experience in working with communities is an added advantage.
3. JOB TITLE: HEALTH AND HIV SERVICES OFFICER (4 POSTS)
Location: (Chalinze, Ubungo, llala and Kinondoni Councils)
Reports to: Project Manager
Roles and Responsibilities:
● Represent PASADA and coordinate with the council health management team regarding HIV and health related activities.
●
Hold monthly meetings with care and treatment centers (CTC) in
implementation area to support shared confidentiality, facilitate case
conferencing, improve bi-directional referral system and ensure HIV
positive beneficiaries receive needed services
●
Support early childhood development (ECD) corners at targeted health
facilities including regular monitoring supportive supervision
●
Support community case workers (CCW’s) to work with high pediatric
volume CTCs to trace HIV positive OVC who miss appointments, enroll
them into Kizazi kipya project and link them back to CTCs.
●
Support CCWs to conduct HIV risk assessments for OVC during case
management, refer and link at risk OVC to HIV testing and counseling
(HTC)
●
Schedule quarterly sexual reproductive health education outreaches to
teen clubs and organize HTC outreaches for adolescents with high risk
behaviors
●
To roll out a supplemental HIV curriculum to CCWs and ensure CCWs
provide appropriate support to HIV positive OVC and care givers
●
Support CCWs to strengthen the capacity of care givers to support HIV
positive OVC and ensure CCWs refer HIV positive OVC and caregivers to
PLHIV support groups
● Ensure screening of caregivers for depression and link them to appropriate services
●
Support the roll out of evidence based curriculums relating to HIV (eg.
Stepping stones, sexual reproductive health education, care for child
development etc)
●
Support the establishment of a bi-directional referral system to
monitor beneficiaries through the HIV continuum of care as service
completion for other health and social services.
●
Monitor implementation, bottlenecks, performance metrics of the
bi-directional referral system; proactively offer solutions, conduct
quality improvement activities and implement adjustments to improve
referral outcomes.
●
Coordinate quarterly district level quality improvement meetings with
relevant bi-directional referral system stakeholders, ensure actions
from the meetings are implemented and the bi-directional referral system
is improved
●
Work with Monitoring and evaluation (M&E) officer to ensure all
bi-directional referral data are accurate and produced weekly; use data
for decision making
●
Lead the development of a service directory for health, nutrition and
HIV services in implementation area; update the directory at least once
per year
●
Support CCWs to conduct nutrition activities, including nutrition
assessments, counseling and linkages to other nutrition service
providers.
●
Provide continuous supportive supervision to CCWs to ensure provision
of health related services, referral and linkage to beneficiaries
● Submit timely updates to the program coordinator for inclusion in the quarterly, semiannual and annual reports.
● Document lessons learned and best practices for experience sharing and replication
● Perform any other related duties assigned by the project coordinator
● Clinical officer or nurse with diploma, female are highly encouraged to apply
● Knowledge of computer
● Experience in working with HIV related services
● Experience in working with communities is an added advantage
4. JOB TITLE: CASE MANAGEMENT OFFICER- (4 POSTS)
Location: (Chalinze, Ubungo, MaRa and Kinondoni Councils)
Reports to: Project Manager
Roles and responsibilities:
● Oversee case worker coordinators and provide overall leadership for case management activities.
● Share direct supervision responsibilities of community case workers (CCWs) with case worker coordinators.
●
Disseminate and ensure adherence to case management, child protection,
referral and linkages, parenting, and M&E guidance, standard
operating procedures (SOPs) and other Job- aids that facilitate holistic
care management at the household/community level.
●
Ensure that case management services delivered address the holistic
needs of OVC and caregivers including health, nutrition, education,
protection, livelihoods, and psycho-social well-being.
● Conduct quality step down trainings to case worker coordinators and CCWs
Regularly monitor case management activities and use the information to improve case management quality and implementation.
● Ensure CCWs complete required case management forms and ensure case filing system is developed and maintained.
●
Work in partnership with local government authorities as appropriate,
including but not limited to district executive directors, council
health management teams, District Social Welfare officers, and Ward
level officials.
●
Create community linkages for broader community engagement of youth and
caregivers in case management, child protection, parenting, etc.
●
Map existing community carders (community health workers, Home based
care workers, Para social workers, etc.) in communities and assist
government officials to recruit and select CCWs for the National
integrated case management trainings for CCWs.
●
Ensure that all CCWs are oriented to the Child protection policy and
code of conduct, take all cases of child abuse seriously and follow
national protocols to ensure timely reporting.
●
Ensure CCWs are coordinating with local structures including health
facilities and child protection committees (formally known as most
vulnerable children’s committees).
●
Lead the development of a service directory for social services (in
coordination with the heath and HV services officer) in implementation
areas; update the directory at least once a year.
●
Ensure that case management coordinators and providing continuous
mentoring and support to CCWs; directly conduct supportive supervision
to case management coordinators and CCWs.
● Submit timely updates to the program coordinator for inclusion in the quarterly, semiannual, and annual reports.
● Document lesson learned and best practices for experience sharing and replication.
● Perform any other relevant duties as assigned by the project coordinators.
Read Also:
Required Qualification:
● Diploma in Social worker/community development
● Knowledge of computer
Experience in working with HIV related services
● Experience in working with communities is an added advantage
5. JOB TITLE: MONITORING AND EVALUATION (M&E) OFFICERS- (4 Posts)
Location: (Chalinze, Ubungo, llala and Kinondoni Councils)
Reports to: Project Manager
Roles and responsibilities:
●
Coordinate implementation and provide oversight of monitoring and
evaluation activities Temeke and Klbaha districts including data
collection, management and reporting
● Perform simple data analyses and visualization to promote data use at all levels
● Generate and contribute to quarterly or other reports as needed
Support cluster M &E staff to conduct routine internal data quality assessments (DQA)
● Conduct regular data monitoring site visits to case workers; review and provide feedback on caseworkers performance
● Review critically reports submitted by caseworkers and perform data verification as needed
● Set up and maintain data entry and management systems including applications
Requirements Qualifications:
● Diploma in public health, sociology, demography, statistics or other related social sciences area;
● Bachelor degree is preferred
Academic qualification in monitoring and evaluation will be an added advantage
● The ideal candidate will have at least I year experience working in monitoring, evaluation and reporting
● Proficient with MS excel
● Work experience supporting technical or programmatic activities in orphans and vulnerable children
● Experience with DHIS2 preferred other software a plus
● Experience with mobile data collection
● Report writing and publication skills
● Excellent written, oral and presentation skills in English and Kiswahili
● Ability to work effectively with multiple teams, partner agencies and community members
● Availability and willingness to travel up to 50% time
● Experience/interest to work in Church environment and ability to serve people of other faith.
6. JOB TITLE: Project Accountant
Reports to: PASADA Senior Accountant and Zonal Project Manager (Kinondoni, Kibaha and Chalinze)
Read Also:
Roles and Responsibilities:
●
To assist the project manager in coordinating and supervising all the
financial functions of the program and the project. This shall include
the timely preparation and submission of all program financial and
accounting reports and documents including cash books, payment vouchers,
bank reconciliation statements, budget compliance reports and any other
financial reports that may be required by USAID Kizazi kipya project
and to submit such reports to PASADA Senior Accountant in compliance
with the reporting requirements of the kizazi kipya project
● To liaise with the Senior Accountant whenever required on transactions for review and subsequently posting to the system.
●
To receive Requisition (Request) forms from Administrative Assistant/
Cashier/Procurement Officer for review and checking the accuracy and
other compliance matters before tracking with budgets.
● To batch the transactions for payment through mobile payment platforms.
● To collaborate with Program staff to prepare cash projections monthly.
●
To advise the Senior Accountant on the formulation, review and
implementation of policies that enhance the financial viability,
effective cost management and optimized resource mobilization and
utilization.
● To work closely with Cashier/ Assistant Accountant in handling retirements.
● To provide sufficient information to the Senior Accountant on retirements trends on weekly basis.
●
To implement the existing internal financial controls of the
organization and the project and to advise the Senior Accountant if
additional controls are required
●
To be proactive in the development and implementation of sound
accounting and financial management systems and procedures for the
organization for the organization based on standard accounting
principles
●
To coordinate all Zonal project finances and the preparation,
implementation and control of the annual and any supplementary budgets
of the Zone.
●
To review purchase orders prepared by the project staff and to
facilitate procurement of office supplies, equipments, furniture and
services
● To ensure compliance with the procurement policies and guidelines of the organization and the Kizazi kipya requirements
●
To maintain an up to date register of the assets and stores of the
organization and to ensure proper accountability of the same including
proper use and custody of the properties of the organization such as
consumable office items and fuel to motor vehicles
●
To ensure that the recommendations made or issues raised by the
internal and external auditors are implemented or addressed without
delay
●
To cooperate with external auditors to ensure that within three months
of the end of each financial year, draft accounts of the preceding
financial year are submitted for audit
Read Also:
Required Qualification:
● Degree holder in accountancy
● Work experience in Donor funded Projects work for at least 3 years
●
Experience in Various Accounting software packages for both
International and local finance requirement including SERENIC Navigator,
etc
Compensation:
In addition to a competitive compensation and benefit package, both positions offer a very attractive work schedule.
MONITORING AND EVALUATION COORDINATOR (1 Post)
Job title : Monitoring and Evaluation Coordinator
Report to : Senior Project Manager
Roles and responsibilities.
In addition to a competitive compensation and benefit package, both positions offer a very attractive work schedule.
Job title : Monitoring and Evaluation Coordinator
Report to : Senior Project Manager
Roles and responsibilities.
- To coordinate implementation and provide oversite of monitoring and evaluation in llala, Ubungo, Kinondoni, Temeke, Kigamboni, Kibaha, and Chalinze District.
- To perform Data analysis, visualization and reporting to promote data use at all levels.
- To provide program activities updates to Senior Project Manager.
- To support CSO & cluster M&E to conduct routine internal data quality assessment (DQA)
- To compile and reporting quarterly, semi-annual, annual and other reports as needed.
- To set up and maintain data entry and managing system including applications for all councils that PASADA implements Kizazi Kipya program.
- To coordinate and implement quality improvement at all districts.
- To fix and reporting all USSD issues and provide feedback to Council’s M&E Officer.
- To prepare and support council M&E officers to conduct DQA and council data review meetings.
- Other tasks as assigned by supervisors.
- Bachelor degree in public health, sociology, demography, statistics or other related social sciences areas.
- The ideal candidate will have at least 1-year experience working in monitoring, evaluation and reporting.
- Proficient with MS excel.
- Work experience in supporting technical or programmatic activities in orphans and vulnerable children.
- Experience with DHIS2.
- Experience with mobile data collection.
- Report writing and publication skills.
- Excellent written, oral, and presentation skills in English and Kiswahili.
- Ability to work effectively with multiple teams, partners, agencies and community members.
- Availability and willingness to travel up to 50% time.
In addition to a competitive compensation and benefit package, both positions offer a very attractive work schedule.
PROJECT MANAGER (1 Post)
Job Title: Project Manager
Reports to: Senior Program Manager
Job Objective:
To provide overall leadership and management of USAID Kizazi Kipya project implementation at Councils level and ensure efficient and effective linkages, collaboration and networking with LGA authorities
Read Also:
- To provide overall technical, operational, administrative support to project staff and promotes an organizational culture where policies and values are observed.
- To approve travel request, staff liquidations, review and approves all project expenses.
- Project leader who is ultimately responsible and accountable for timely, quality project implementation across councils where PASADA is implementing
- To work in collaboration with DSWO, DMO, DACC, CHACO at district level and PACT Technical Coordinators at cluster level to ensure high quality project activities delivery
- To ensure preparation and timely completion and submission both financial and narrative reports (monthly, quarterly, semi-annual and annual)
- To work with Data Clerks and M& E Officers to ensure that appropriate data is obtained to produce high quality timely reports.
- In collaboration with PASADA Management, mentors project staff (Case Management Officer, Health and HIV Officer, Case Management Coordinator.) as appropriate in project management, organization development and community development issues.
- To support performance of project staff (Case Management Officer, Health and HIV Officer, Case management Coordinator, etc) by proactively addressing performance issues through regular, constructive and honest feedback, coaching and identifying necessary staff development needs for direct reports.
- To ensure staff are supported to deliver quality results in all project implementation activities.
- Providing a mentoring and guidance to the team members and models best practices, advises and train other team members on organization policies, procedures, tools, and methodologies as needed.
- Represents USAID Kizazi Kipya Project in public events, stakeholders meeting and coordinate with other Donor funded programs at council level.
- Performs other related tasks as needed.
- Bachelor’s degree in Sociology, Public Health or Economic Development, Community Development or relevant degree.
- At least 7 year’s relevant experience.
- Previous experience managing staff.
- Experience in at least one of the following technical areas: Economic Strengthening, Youth and Adolescent work, Case management, Bi-Directional Reference, ECD, or Child Protection.
- Fluency in English and Kiswahili.
- Understanding OVC issues and Child Protection.
Read Also:
In addition to a competitive compensation and benefit package, both positions offer a very attractive work schedule.
POSITION SENIOR PROJECT MANAGER (1 Post)
Job Title Senior Project Manager
Reports to PASADA Executive Director
Job Objective:
To provide overall leadership and management of USAID Kizazi Kipya project implementation at Councils level and ensure efficient and effective linkages, collaboration and networking with LGA authorities
Read Also:
- Provide overall technical, operational, administrative support to project staff and promotes an organizational culture where policies and values are observed.
- Approve travel request, staff liquidations, and review and approves all project expenses.
- Main point person with PACT cluster office, regional Medical office for all Kizazi Kipya project implementation by PASADA.
- Is the project leader who is ultimately responsible and accountable for timely, quality project implementation across 7 councils where PASADA implements Kizazi Kipya program.
- Ensure preparation and timely completion and submission of both financial and narrative reports (monthly, quarterly, semi-annual and annual)
- Work with M& E coordinator to ensure that appropriate data is obtained to produce high quality timely reports.
- In collaboration with organization management, mentors project managers as appropriate in project management, organization development and community development issues.
- Ensure staff are supported to deliver quality results in all project implementation activities.
- Providing a mentoring and guidance to the team members and models best practices, advises and train other team members on organization policies, procedures, tools, and methodologies as needed.
- Represents USAID Kizazi Kipya Project in public events, stakeholders meeting and coordinate with other Donor funded programs at council level.
- Performs other related tasks as needed.
Read Also:
- Master Degree in Sociology, Public Health, Development Studies, Project management, Business Administration or Economic Development,
- At least 10 years relevant experience in donor funded projects
- Previous experience managing staff.
- Experience in at least one of the following technical areas: Economic Strengthening, Youth and Adolescent work, Case management, Bi-Directional Reference, or Child Protection.
- Fluency in English and Kiswahili.
Compensation:
In addition to a competitive compensation and benefit package, both positions offer a very attractive work schedule.
APPLICATION INSTRUCTIONS :
All
applications letters should indicate the position and Council of
interest on the envelope and if it is through email, then on the
Subject, attached with detailed curriculum vitae, photocopies of
certificates, testimonials, transcripts and names of two referees and
day time telephone number for confidential contact should be sent NOT
LATER than 29
December 2020, interested candidates are also encouraged to physically
bring their application at Temeke Chang’ombe opposite Police Chang’ombe
within Catholic Church Compound.
The contact address is;
The PASADA Executive Director
PASADA
P. O. Box 70225
DAR ES SALAAM,
Tanzania.
E-mail:
recruitment@pasada.or.tz
Only shortlisted applicants will be contacted.
The deadline for submitting the application is 29 December, 2020.
