Jobs at Serengeti Breweries Limited

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Stores Assistant


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Job Description

Reports To: Store ManagerContext
Serengeti Breweries Limited (SBL) is a fully integrated beverage business in Diageo Africa (supply and demand for beer and spirits). It is a subsidiary of East Africa Breweries Limited (EABL), the largest business unit in Diageo Africa and the second largest listed company on the Nairobi stock exchange. SBL operates exclusively in Tanzania.

SBL flagship brand is Serengeti Premium Lager. Other brands in the portfolio include Guinness, Tusker Lager, Kibo Gold, Pilsner and Senator. Headquartered in Dar es Salaam, SBL is also the distributor of several global Diageo international renowned spirits brands such as Johnnie Walker, Smirnoff, Gordon’s, Bailey’s and Captain Morgan.

Scope

The role holder will be responsible for serving the engineering and utilities section at the Dar es Salaam plant catering for all engineering spares and fuel needs.

Purpose Of Role

The role is meant to cater for all needs of the utilities/engineering services at the Dar es Salaam plant. The role holder is expected to work hand in hand with the engineers and technicians on site to ensure all their fuel and tools needs are fulfilled and report the same to the Stores Supervisor on site.
Key Accountabilities

  • To receive and issue engineering spares and equipment received at the plant
  • To check materials being received against documentation and report any variances
  • To ensure proper materials storage and handling
  • To receive and issue furnace oil and diesel to the Engineering Department at the plant as requested
  • To ensure stock levels for the fuels (HFO and diesel as well as lubricants) is well maintained at the plant
  • To conduct periodic stock takes as required for all the engineering spares and fuels at the plant.

Qualifications And Experience

  • Must be a holder of a FTC (Full Technician Certificate) from a recognized technical college with sound experience of at least one year
  • Proficient in the use of ERP systems, preferably Tally, Maximo/SAP

CLICK HERE TO APPLY

 
Cube Operator
Location: Moshi, Tanzania
Job Description:
Reports To: Production Manager
Dimensions:
  • Support SBL to achieve its packaging set targets
Leadership Responsibilities
The role will play a significant part in ensuring SBL leadership standards are met:
Win through Execution
  • Act like owners of Diageo by holding self and others to account for highest standards
  • Scan the environment constantly and adapt plans with pace
  • Inject a restlessness to win and unlock capacity to decide and act quickly
Inspire through Purpose
  • Create meaning, pride and belief for others through Diageo’s purpose
  • Build trust and respect in Diageo through open and honest relationships
  • Celebrate frequently the impact of living our purpose

Shape the Future

  • Demand diverse external perspectives and trends that create impetus for change
  • Insist on sufficient data and insights that quickly move us to action

Invest in Talent

  • Build and coach diverse teams to unlock performance and growth
  • Create an inclusive environment where everyone can be at their best
  • Instill agility and resilience in our teams
  • Take bold bets on talent underpinned by rigorous assessment
 
Purpose of Role
The Cube operator is required to operate the Process Area of the plant, thus, to prepare blended Spirits according to the recipes and certify as suitable for Packaging
This is ideally an individual with operational, packaging and engineering experience. He/She is responsible for maintaining plant and machinery on shift to carry out packaging activities in order to meet the increasing volume and quality demands in a reliable and cost-effective manner. The holder participates in continuous improvement initiatives such as PIPs in the department & should own the planning and execution of his/her training and development.

Key Accountabilities
  • Commit to Occupational Health and Safety standards. Frequently state and articulate that Safety is our No.1 priority. Be visible as an ambassador for safety by behaving in a safe manner at all times and always challenging unsafe practices and behaviour of others. Adhere strictly to the Cube safety rules and systems and equipment operational procedures.
  • Manage daily operations of Process area according to recipes including deliveries.
  • Achieve and report accurately on all KPI’s such as water, raw material waste etc.
  • Support Cube production Manager to achieve production plans and key performance targets and deliver agreed Customer Service levels.
  • Deliver best possible plant operation by maximizing plant availability and efficiency of operation through execution of Planned Preventative Maintenance schedules.
  • Ensure effective use of raw material and be accountable for waste on components used.
  • Optimize product quality, through continuous observation and attention to detail, delivering RFT on quality and control parameters. Respond to non-conformances in a timely manner to keep process on track. Apply record & share learning’s to prevent re-occurrence.
  • Demonstrate flexibility in terms of availability, attitude and work practices, and assist colleagues in breakdowns, maintenance and solving problems on their equipment.
  • Actively pursue training and development on an individual and team basis and participate in competency-based training programs. Support other team member development and develop positive relationships with colleagues, including contractors.
  • Compile and commentate the required reports – either original reports or those generated automatically. This includes status sheets, check sheets, condition monitoring sheets, etc.
 
Qualifications and Experience Required
  • A Certificate in Mechanical/Electrical Engineering discipline; with 3 years’ experience in Operations, Maintenance, Process Control and Performance Measurement in a brewery or drinks and/or food manufacturing environment.
  • Demonstrate detailed understanding of Permit to Work system and SBL SHE policies, statutory requirements and responsibilities.
  • Demonstrate understanding of teamwork principles, continuous improvement, preventative maintenance and problem solving.
*This role is based in SBL MOSHI Production site in Kilimanjaro Region.


Worker Type :Regular
Primary Location: Moshi
 

Cube Team Leader
Location: Moshi, Tanzania
Job Description:
Reports To: Packaging Manager
Context
Dimensions:
  • Support SBL to achieve its packaging set targets
Leadership Responsibilities
The role will play a significant part in ensuring SBL leadership standards are met:
Win through Execution
  • Act like owners of Diageo by holding self and others to account for highest standards
  • Scan the environment constantly and adapt plans with pace
  • Inject a restlessness to win and unlock capacity to decide and act quickly

Inspire through Purpose
  • Create meaning, pride and belief for others through Diageo’s purpose
  • Build trust and respect in Diageo through open and honest relationships
  • Celebrate frequently the impact of living our purpose

Shape the Future

  • Demand diverse external perspectives and trends that create impetus for change
  • Insist on sufficient data and insights that quickly move us to action

Invest in Talent

  • Build and coach diverse teams to unlock performance and growth
  • Create an inclusive environment where everyone can be at their best
  • Instill agility and resilience in our teams
  • Take bold bets on talent underpinned by rigorous assessment
 
Purpose of Role:
To implement Cube Plant activities including maintenance so as to deliver target packaged volumes to match sales forecast and ensure packaging quality is maintained at all times

Top Accountabilities

  • Co-ordinate all Cube Plant Processes, activities, products, materials, sundry items, components and services efficiently as well as manage raw material warehouses in such a manner as to avoid waste and pilferage.
  • Deliver performance in Compliance and Controls systems within the Cube plant and ensure safe environment in the Plant.
  • Implement any planned overhaul and scheduled maintenance programmes with the Engineers ensuring that quality and engineering standards are met
 
Qualifications and Experience Required:
  • Degree or Diploma in Mechanical/Electrical engineering or Certification in other relevant field
  • Diploma in Distilling and/or AME Diploma from IGB highly preferable
  • Atleast Ten (10) years experience with 5 (five) years management experience in a Distilling or Packaging Industry.
  • Experience in food or drink manufacturing environment, management of people performance, development, Environmental and Occupational Health and Safety in the food or drink manufacturing industry

Worker Type :Regular
Primary Location: Moshi
 
Cube Operator (Mechanical)
Location: Moshi, Tanzania
Job Description:
Reports To: Production Manager
Dimensions:
  • Support SBL to achieve its packaging set targets
Leadership Responsibilities
The role will play a significant part in ensuring SBL leadership standards are met:
Win through Execution
  • Act like owners of Diageo by holding self and others to account for highest standards
  • Scan the environment constantly and adapt plans with pace
  • Inject a restlessness to win and unlock capacity to decide and act quickly

Inspire through Purpose
  • Create meaning, pride and belief for others through Diageo’s purpose
  • Build trust and respect in Diageo through open and honest relationships
  • Celebrate frequently the impact of living our purpose

Shape the Future

  • Demand diverse external perspectives and trends that create impetus for change
  • Insist on sufficient data and insights that quickly move us to action

Invest in Talent

  • Build and coach diverse teams to unlock performance and growth
  • Create an inclusive environment where everyone can be at their best
  • Instill agility and resilience in our teams
  • Take bold bets on talent underpinned by rigorous assessment
 
Purpose of Role
The Cube operator is required to operate the Process Area of the plant, thus, to prepare blended Spirits according to the recipes and certify as suitable for Packaging
This is ideally an individual with operational, packaging and engineering experience. He/She is responsible for maintaining plant and machinery on shift to carry out packaging activities in order to meet the increasing volume and quality demands in a reliable and cost-effective manner. The holder participates in continuous improvement initiatives such as PIPs in the department & should own the planning and execution of his/her training and development.

Key Accountabilities
  • Commit to Occupational Health and Safety standards. Frequently state and articulate that Safety is our No.1 priority. Be visible as an ambassador for safety by behaving in a safe manner at all times and always challenging unsafe practices and behaviour of others. Adhere strictly to the Cube safety rules and systems and equipment operational procedures.
  • Manage daily operations of Process area according to recipes including deliveries.
  • Achieve and report accurately on all KPI’s such as water, raw material waste etc.
  • Support Cube production Manager to achieve production plans and key performance targets and deliver agreed Customer Service levels.
  • Deliver best possible plant operation by maximizing plant availability and efficiency of operation through execution of Planned Preventative Maintenance schedules.
  • Ensure effective use of raw material and be accountable for waste on components used.
  • Optimize product quality, through continuous observation and attention to detail, delivering RFT on quality and control parameters. Respond to non-conformances in a timely manner to keep process on track. Apply record & share learning’s to prevent re-occurrence.
  • Demonstrate flexibility in terms of availability, attitude and work practices, and assist colleagues in breakdowns, maintenance and solving problems on their equipment.
  • Actively pursue training and development on an individual and team basis and participate in competency-based training programs. Support other team member development and develop positive relationships with colleagues, including contractors.
  • Compile and commentate the required reports – either original reports or those generated automatically. This includes status sheets, check sheets, condition monitoring sheets, etc.
 
Qualifications and Experience Required
  • Full Technician Certificate (FTC) in Mechanical Engineering with 2 years’ experience/competence in Operations, Maintenance, Process Control and Performance Measurement in a brewery or drinks or food manufacturing environment.
  • Demonstrate detailed understanding of Permit to Work system and SBL SHE policies, statutory requirements and responsibilities.
  • Demonstrate understanding of teamwork principles, continuous improvement, preventative maintenance and problem solving.
*This role is based in SBL MOSHI Production site in Kilimanjaro Region.



Worker Type :Regular
Primary Location: Moshi
 

Executive Assistant
Location: Dar es salaam, Tanzania
Job Description:
Reports To:
Context
Purpose of Role:
To provide support to the Managing Director (MD) in the day to day management of their business, this encompasses both administrative and organizational tasks. In addition overseeing the main reception and coordination of all travel & hotel accommodation related requests.

Accountabilities:
Office Management
  • Co-ordinating information and business flows as necessary.
  • Arrangement, coordination and management of the MD’s office facilities
Organizational Tasks
  • Manage accessibility to MD’s complex diary – set up relevant arrangements (e.g. meeting room, notifications, bookings, material, etc).
  • Organize and arrange travel itineraries of MD’s, local and overseas, coordinating with counterparts in other locations.
  • Organize conferences, workshops and events at both a Domestic and International level
  • Organize complex meetings and telephone/video conferences domestic and international, taking into account different time zones
 
Communication
  • Build, develop and maintain relationships with key external/internal customers and build cross-functional network within own peer group
  • Ensure fluid communication is maintained with MD at all times especially when travelling.
  • Deal with all queries and forwarding to relevant departments when necessary.

Administrative Tasks
  • Mailing- receiving, sending & distribution
  • Switchboard – receiving & making calls
  • Meeting Rooms Management – booking & tidiness
  • Reception
  • Coordinating travel desk
 
Qualifications and Experience Required:
Qualifications:
  • Certificate in Secretarial / Office Management
  • Secondary school is a prerequisite; A Bachelor's degree in a relevant field is highly preferable
Experience:
  • At least 2 years experience in the same role in a large organization
  • Experience with using Microsoft packages, Word, Power Point
  • Ability to work independently, excellent time management,
  • Organized and able to set priorities
  • Fluent in written and spoken English and Swahili
  • Flexibility
  • Good interpersonal skills
  • Ability to deal with sensitive and confidential information

Worker Type : Regular
Primary Location: Dar es salaam.
 
 
Site Finance Manager
Location: Moshi, Tanzania
Job Description:
Reports To: Finance Director
Context
Market Complexity:
SBL operates in a competitive environment and in a vast geography.
Leadership Responsibilities:
Establish robust Management Environment together with the site management team members This position will work within the Finance team contributing towards the outputs/ targets of the department. This position also has responsibility for coaching and mentorship of the team members within the unit.

Purpose of Role:
To provide a dedicated management accounting and performance measurement service to the operations and logistics team involved in the manufacturing of beer and spirits. The supply business comprise of the operations and logistics, and each area has key controls that are necessary to mitigate against financial loss while providing financial visibility on packaging, brewing processes for both beer and spirits as well.

Top Accountabilities

  • Coordinate the monthly and annual stock counts across all stock categories. Ensure that all the stock variances are fully explained.
  • Ensure that all raw materials and components used in the month are issued to process orders within the month.
  • Ensure that the monthly stock variances are approved in line with SOA.
  • Ensure that all stock accounts are fully reconciled to the GL and Physical stocks on monthly basis
  • Monitor the status of stock obsolescence to ensure adequate provision is maintained
  • Help drive delivery of reduced COGS through effective management accounting reviews.
  • Assist and plan development of (Drive out Costs) programmes with site management team.
  • Help drive visibility of costs through effective communication to management and line workers.
  • Drive plant profitability by ensuring monthly site P&Ls are prepared, reviewed and actions tracked.
  • A member of site leadership team and is expected to spearhead robust controls and compliant environment in the site.
 
Commercial responsibilities-Specific for the region
  • Coordinate and consolidate accurate Stock in Trade and Depletions tracking for each distributor by brand for the region.
  • Track and Analyze SFE metrics including collection of points of distribution by key brands
  • Support the demand forecast submission to Sales Ops for the regions based on history and recent orders
  • Analyze Customer and Route profitability
Qualifications and Experience Required:
  • Qualified CPA/ACCA/ACMA
  • Bachelors degree in finance or accounting
  • Proficient in the use of ERP systems especially SAP
  • Sound people management skills, including the ability to motivate and challenge a team to deliver results
  • Knowledge of all aspects of a finance function, including financial accounting and statutory reporting requirements.
  • Extensive knowledge of Excel
  • Experience of project costing and costing models Experience of working with staff at all levels in an organization.

Worker Type :Regular
Primary Location: Moshi
 
Cube Operator
Location: Moshi, Tanzania
Job Description:
Reports To: Production Manager
Dimensions:
  • Support SBL to achieve its packaging set targets
Leadership Responsibilities
The role will play a significant part in ensuring SBL leadership standards are met:
Win through Execution
  • Act like owners of Diageo by holding self and others to account for highest standards
  • Scan the environment constantly and adapt plans with pace
  • Inject a restlessness to win and unlock capacity to decide and act quickly

Inspire through Purpose
  • Create meaning, pride and belief for others through Diageo’s purpose
  • Build trust and respect in Diageo through open and honest relationships
  • Celebrate frequently the impact of living our purpose

Shape the Future

  • Demand diverse external perspectives and trends that create impetus for change
  • Insist on sufficient data and insights that quickly move us to action

Invest in Talent

  • Build and coach diverse teams to unlock performance and growth
  • Create an inclusive environment where everyone can be at their best
  • Instill agility and resilience in our teams
  • Take bold bets on talent underpinned by rigorous assessment
 
Purpose of Role
The Cube operator is required to operate the Process Area of the plant, thus, to prepare blended Spirits according to the recipes and certify as suitable for Packaging
This is ideally an individual with operational, packaging and engineering experience. He/She is responsible for maintaining plant and machinery on shift to carry out packaging activities in order to meet the increasing volume and quality demands in a reliable and cost-effective manner. The holder participates in continuous improvement initiatives such as PIPs in the department & should own the planning and execution of his/her training and development.

Key Accountabilities
  • Commit to Occupational Health and Safety standards. Frequently state and articulate that Safety is our No.1 priority. Be visible as an ambassador for safety by behaving in a safe manner at all times and always challenging unsafe practices and behaviour of others. Adhere strictly to the Cube safety rules and systems and equipment operational procedures.
  • Manage daily operations of Process area according to recipes including deliveries.
  • Achieve and report accurately on all KPI’s such as water, raw material waste etc.
  • Support Cube production Manager to achieve production plans and key performance targets and deliver agreed Customer Service levels.
  • Deliver best possible plant operation by maximizing plant availability and efficiency of operation through execution of Planned Preventative Maintenance schedules.
  • Ensure effective use of raw material and be accountable for waste on components used.
  • Optimize product quality, through continuous observation and attention to detail, delivering RFT on quality and control parameters. Respond to non-conformances in a timely manner to keep process on track. Apply record & share learning’s to prevent re-occurrence.
  • Demonstrate flexibility in terms of availability, attitude and work practices, and assist colleagues in breakdowns, maintenance and solving problems on their equipment.
  • Actively pursue training and development on an individual and team basis and participate in competency-based training programs. Support other team member development and develop positive relationships with colleagues, including contractors.
  • Compile and commentate the required reports – either original reports or those generated automatically. This includes status sheets, check sheets, condition monitoring sheets, etc.
 
Qualifications and Experience Required
  • VETA certificate (Grade one) in relevant field (Electrical/Mechanical Engineering)
  • Experience/competence in Operations, Maintenance, Process Control and Performance Measurement in a brewery or drinks or food manufacturing environment.
  • Experience in handling machinery
  • Demonstrate detailed understanding of Permit to Work system and SHE policies, statutory requirements and responsibilities.
  • Demonstrate understanding of teamwork principles, continuous improvement, preventative maintenance and problem solving.
*This role is based in SBL MOSHI Production site in Kilimanjaro Region.


Worker Type :Regular
Primary Location: Moshi


  
 
Instrumentation and Automation Engineer
Location: Dar es Salaam, Tanzania

Job Description:
Reports To: Engineering Manager
Context

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Serengeti Breweries Limited (SBL) is a fully integrated beverage business in Diageo Africa (supply and demand for beer and spirits). It is a subsidiary of East Africa Breweries Limited (EABL), the largest business unit in Diageo Africa and the largest listed Company on the NSE in Kenya. SBL was incorporated in 1988 as Associated Breweries Limited and changed its name to Serengeti Breweries Limited in 2002 and commenced commercial operations in 1996 with one brewery in Dar es Salaam.The company was acquired by EABL in October 2010 and has three breweries located in Dar es Salaam, Mwanza and Moshi. SBL flagship brand is Serengeti Premium Lager. Other brand portfolios include Serengeti Lite, Tusker Lager, Kibo Gold, Pilsner and Senator. Headquartered in Dar es Salaam, SBL is also the distributor of several global Diageo international renowned spirit brands such as Johnnie Walker®, Smirnoff Vodka®, Bailey’s Irish Cream ®, Bond 7 Whiskey® and Gilbeys Gin®..

Dimensions/ Financial:
Achievement of the overall business plans impacting on COGS by ensuring all maintenance tasks are executed with optimal costs and minimizing quality defects in the final products

Purpose of Role:

  • To plan, organize and direct electrical and instrumentation maintenance around the brewery to ensure production is not interrupted due to electrical or automation problems
  • Overall responsible for all electrical, instrumentation and automation tasks in the brewery.

Read Also: 
  NEW JOB OPPORTUNITIES (2,816+ POSTS)

Accountabilities
  • Maintain health & safety standards as per Diageo Management Systems.
  • Perform planned equipment preventative maintenance on the electrical and instruments for Brewery
  • Provide process instrumentation and control support.
  • Ensure failures/ problems/ deviations are investigated and root causes identified, verified and corrective action taken according to procedures.
  • Provide technical assistance and resolution when there is electrical or automation problems
  • Back up of equipment program and operation parameters for all machines.
  • Ensure availability of critical electrical and instruments spare parts
  • Follow up for spares availability, spares orders and follow up on their delivery status.
  • Set up and operate test equipment to evaluate performance of the equipment
  • Carry out conditional monitoring of machines, or systems under simulated operating conditions, and record results.
  • Build, calibrate, maintain, troubleshoot and repair electrical instruments or testing equipment
  • Write commissioning procedures for electrical and instruments installations
  • Document work orders and ensure that root cause analyses are recorded and documented.
  • Carryout equipment criticality to identify PMs gaps and develop plan for improvement
  • Drive asset care best practices to improve equipment performances

Read Also: 
  NEW JOB OPPORTUNITIES (2,816+ POSTS)

Qualifications and Experience Required:
  • Diploma or Degree in Electrical/Instrumentation/Electronics Engineering
  • 3 years of experience in the same capacity in the beverages industry
  • Knowledge of maintenance management systems and asset care best practices
  • In-depth knowledge of automation system
Worker Type : Regular
Primary Location: Dar es Salaam

 

Site Finance Manager


Job Description

Reports To: Finance Director
Context/Scope
Serengeti Breweries Limited (SBL) is a fully integrated beverage business in Diageo Africa (supply and demand for beer and spirits). It is a subsidiary of East Africa Breweries Limited (EABL), the largest business unit in Diageo Africa and the largest listed Company on the NSE in Kenya. SBL was incorporated in 1988 as Associated Breweries Limited and changed its name to Serengeti Breweries Limited in 2002 and commenced commercial operations in 1996 with one brewery in Dar es Salaam.

Recommended:
Free CV Writing and Download, Cover/Job Application Letters, Interview Questions and It's Best Answers plus Examples. Click Here

The company was acquired by EABL in October 2010 and has three breweries located in Dar es Salaam, Mwanza and Moshi. SBL flagship brand is Serengeti Premium Lager. Other brand portfolios include Serengeti Lite, Tusker Lager, Kibo Gold, Pilsner and Senator. Headquartered in Dar es Salaam, SBL is also the distributor of several global Diageo international renowned spirit brands such as Johnnie Walker®, Smirnoff Vodka®, Bailey’s Irish Cream ®, Bond 7 Whiskey® and Gilbeys Gin®.

Market Complexity

SBL operates in a competitive environment and in a vast geography. The main player in the beer industry is Tanzania Breweries Ltd which is a subsidiary of ABInBev. Inflation rates trend below 5% which is in-line with Country’s ambition and GDP is growing at an average of 6%.

Leadership Responsibilities

Establish robust Management Environment together with the site management team members This position will work within the Finance team contributing towards the outputs/ targets of the department. This position also has responsibility for coaching and mentorship of the team members within the unit.

Purpose Of Role

To provide a dedicated management accounting and performance measurement service to the operations and logistics team involved in the manufacturing of beer and spirits. The supply business comprise of the operations and logistics, and each area has key controls that are necessary to mitigate against financial loss while providing financial visibility on packaging, brewing processes for both beer and spirits as well.

Top Accountabilities

  • Coordinate the monthly and annual stock counts across all stock categories. Ensure that all the stock variances are fully explained.
  • Ensure that all raw materials and components used in the month are issued to process orders within the month.
  • Ensure that the monthly stock variances are approved in line with SOA.
  • Ensure that all stock accounts are fully reconciled to the GL and Physical stocks on monthly basis
  • Monitor the status of stock obsolescence to ensure adequate provision is maintained
  • Help drive delivery of reduced COGS through effective management accounting reviews.
  • Assist and plan development of (Drive out Costs) programmes with site management team.
  • Help drive visibility of costs through effective communication to management and line workers.
  • Drive plant profitability by ensuring monthly site P&Ls are prepared, reviewed and actions tracked.
  • A member of site leadership team and is expected to spearhead robust controls and compliant environment in the site.

Commercial responsibilities-Specific for the region

  • Coordinate and consolidate accurate Stock in Trade and Depletions tracking for each distributor by brand for the region.
  • Track and Analyze SFE metrics including collection of points of distribution by key brands
  • Support the demand forecast submission to Sales Ops for the regions based on history and recent orders
  • Analyze Customer and Route profitability

Qualifications and Experience Required:

  • Qualified CPA/ACCA/ACMA
  • Bachelors degree in finance or accounting
  • Proficient in the use of ERP systems especially SAP
  • Sound people management skills, including the ability to motivate and challenge a team to deliver results
  • Knowledge of all aspects of a finance function, including financial accounting and statutory reporting requirements.
  • Extensive knowledge of Excel
  • Experience of project costing and costing models Experience of working with staff at all levels in an organization

CLICK HERE TO APPLY

Executive Assistant
Location: Dar es salaam, Tanzania
Job Description:
Full time
Context
Purpose of Role:
To provide support to the Managing Director (MD) in the day to day management of their business, this encompasses both administrative and organizational tasks. In addition overseeing the main reception and coordination of all travel & hotel accommodation related requests.
 
Accountabilities:
Office Management
  • Co-ordinating information and business flows as necessary.
  • Arrangement, coordination and management of the MD’s office facilities
Organizational Tasks
  • Manage accessibility to MD’s complex diary – set up relevant arrangements (e.g. meeting room, notifications, bookings, material, etc).
  • Organize and arrange travel itineraries of MD’s, local and overseas, coordinating with counterparts in other locations.
  • Organize conferences, workshops and events at both a Domestic and International level
  • Organize complex meetings and telephone/video conferences domestic and international, taking into account different time zones
 
Communication
  • Build, develop and maintain relationships with key external/internal customers and build cross-functional network within own peer group
  • Ensure fluid communication is maintained with MD at all times especially when travelling.
  • Deal with all queries and forwarding to relevant departments when necessary.
Administrative Tasks
  • Mailing- receiving, sending & distribution
  • Switchboard – receiving & making calls
  • Meeting Rooms Management – booking & tidiness
  • Reception
  • Coordinating travel desk
 
Qualifications and Experience Required:
Qualifications:
  • Certificate in Secretarial / Office Management
  • Secondary school is a prerequisite; A Bachelor's degree in a relevant field is highly preferable
Experience:
  • At least 2 years experience in the same role in a large organization
  • Experience with using Microsoft packages, Word, Power Point
  • Ability to work independently, excellent time management,
  • Organized and able to set priorities
  • Fluent in written and spoken English and Swahili
  • Flexibility
  • Good interpersonal skills
  • Ability to deal with sensitive and confidential information
Worker Type: Regular
Primary Location: Dar es salaam