Regional Grants & Business Development Coordinator_Great Lakes (6 Posts)
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Job available in these locations:- Nairobi, Nairobi, Kenya
- Congo, the Democratic Republic of the
- Bangui, Central African Republic
- Dar es Salaam, Tanzania, United Republic of
- London, United Kingdom
- Bujumbura, Burundi
Sector: Grants
Employment Category: Regular
Employment Type: Full-Time
Fluency in both French and English is required for this role.
ORGANIZATIONAL DESCRIPTION:
The International Rescue Committee (IRC) is one of the largest humanitarian agencies in the world, providing relief, rehabilitation and post-conflict reconstruction support to victims of oppression and violent conflict. IRC has worked for over eight decades and today is involved in over 40 countries across the globe. We address both the immediate, lifesaving needs of conflict affected people in an emergency and the reconstruction needs in post conflict societies. IRC is committed to a culture of bold leadership, innovation in all aspects of our work, creative partnerships and thorough accountability to those we serve. The IRC is an international agency with offices in London, New York, Berlin and Geneva.
IRC’s International Programs focus on various relief, rehabilitation, and development programs for refugees, internally displaced persons and those affected by conflict in different regions worldwide. Each region is managed by a regional team that oversees the region’s country programs, headed by a Regional Vice President (RVP) and Deputy RD (DRD), and supported by a Regional Grants Director (RGD). These programs focus on different sectors, including health; water and sanitation; children and youth protection and development; protection; gender-based violence protection; economic development; civil society development; community-driven reconstruction; and refugee camp management.
Background:
The IRC’s Great Lakes region is one of the IRC’s newest, with the ambition of substantially increasing its portfolio across 4 countries (Burundi, Central African Republic, Democratic Republic of Congo, and Tanzania).
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Where additional support is required by the countries in the region, the Regional Grants and Business Development Coordinator will deploy to work as part of the Grants team in country offices. She/he may be deployed to act as a temporary grants coordinator, or to provide surge support to assist in the development of proposals as well as donor reports, and to perform general grants management functions during peak periods. The Regional Grants and Business Development Coordinator reports to the RGD and works closely with the Regional Business Development and the Regional Program Support teams as well as country office staff.
We hope to find someone who has deep lived experience and cultural understanding of the region and to base this role within or in close proximity of the assigned region. The person will be based at home and have frequent travel to country programs within the region, for in-country assignments.
Within the current COVID context, deployment actions may be conducted remotely, unless travel is approved by the RVP.
Major Responsibilities:
The Grants and Business Development Coordinator will be assigned to support specific country programs and, when deployed, will be responsible for the following:
Proposal Development:
• Work closely with country programs to support specific proposal development coordination and tasks, such as developing proposal workplans, writing non-technical sections, consolidating and editing written inputs, developing annexes, writing budget narratives, and other tasks as needed, The position will, provide additional bandwidth, or proposal lead, as required by country programs and the regional team.
• Facilitate design sessions in coordination with country grants teams with key country program, partners, regional and HQ teams.
• Ensure full partner participation in program design and proposal development (as well as in needs assessment where possible).
• Liaise with the Awards Management Unit’s global Business Development and Regional Program Support Teams to ensure proposals meet internal and donor standards
• When in country and in coordination with RGD and the Senior/Program Development Advisor (S/PDA), support the CD/DDP in the cultivation of donor relationships at the country level, and support country offices with desk research on upcoming BD opportunities, as directed.
• Where necessary, support the management of partnership responsibilities including partner identification, partner due diligence and partner’s project capacity review (PPCR) in line with the IRC’s partnership management system’s (PEERS) requirements.
Awards Management & Compliance
• Work with country teams to develop donor reports and other award deliverables (including workplans and M&E plans, donor reports and their components) and ensure they are high quality, coherent, accurate and submitted on time in accordance with donor and IRC internal requirements, providing additional bandwidth, or backfilling for country grants staff when needed to support these processes.
• Manage and/or support agreement and amendment reviews and negotiations,
• Provide technical guidance on donor rules and regulations to country team to ensure compliance,
• Proactively raise potential compliance issues to country team and keep senior management and regional team informed of any projected inabilities to meet contractual obligations and of spend rates/significant budget variances.
• Monitor and support the use of grants management tools such as monthly financial reports, procurement plans, and activity plans amongst program teams to ensure accurate tracking of implementation and timely alerts to potential challenges/obstacles
• Work with the country programs to support realignments and award modification processes; supporting award close out, as needed.
• Where support is required, act as focal point in facilitating the review of donor deliverables and approvals by technical advisors and other relevant persons at HQ
• Train and support country programs’ grants teams and program staff on donor compliance, report writing, project and budget monitoring, record keeping, and grants management.
• Support the implementation of IRC’s PEER system across all areas of sub-award management including pre-award (partner’s project capacity review, partner budget review, funding instrument selection, sub-award package reviews, sub-award amendments and ensuring specific donor requirements are captured in sub-award documents) and post- award (partnership project meetings, review and reflection [monitoring] and reports).
• Participate in and support the coordination of internal country programs’ grants meetings/Project Cycle Meetings, as well as donor and partner meetings, as needed
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Job Requirements:
• Degree in international development/affairs, public administration, or related subject
• At least five (5) years’ experience working with international non-governmental organizations in program development, grants management, and/or project management; preferably in Africa
• Successful experience developing projects, writing proposals, and developing budgets for USG, United Nations, and European donors
• Experience working on business development and grant management in humanitarian/conflict or post-conflict settings
• Excellent English and French written and verbal communication skills.
• Enhanced interpersonal skills and ability to work in a diverse team setting
• Ability and willingness to travel to remote areas (60% of the time)
• Demonstrated ability to prioritize high volumes of work to meet tight deadlines
IRC is an Equal Opportunity Employer. IRC considers all applicants based on merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status, disability, or any other characteristic protected by applicable law.
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Professional Standards
IRC staff must adhere to the values and principles outlined in IRC Way – Global Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti-Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.
IRC staff must adhere to the values and principles outlined in IRC Way – Global Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti-Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.
Procurement Officer
Requisition ID: req10845
Job Title: Procurement Officer
Sector: Supply Chain
Employment Category: Fixed Term
Employment Type: Full-Time
Open to Expatriates: No
Location: Kasulu, Tanzania
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Job Description
The
International Rescue Committee, one of the world’s largest humanitarian
agencies, provides relief, rehabilitation, and post-conflict
reconstruction support to victims of natural disaster, oppression, and
violent conflict in 42 countries. The IRC is committed to bold
leadership, innovation, and creative partnerships. Active in public
health, education, livelihoods, women's empowerment, youth development,
and protection and promotion of rights, IRC assists people from harm to
home. The IRC has been working in Tanzania since early 90’s , and
currently programs across five core sectors Health, Women’s Protection
and Empowerment, Child and youth protection and development , Protection
and rule of law and lastly Education.
Scope of Work:
IRC
is looking for someone who can support Supply Chain department, the
Procurement Officer who will be responsible to support procurement
functions efficiently and effectively for IRC’s office. Procurement
Officer will be responsible to procure Program supplies, services and
equipment, whilst ensuring good practices and maintaining
audit-compliant records. You will ensure that all purchases of goods and
services are done transparently, at the best available price, and in
compliance with IRC and donor procurement policy and procedures.
Procurement Planning
- Working closely with Supply Chain Officer, and other internal and external partners, you will effectively plan and support program implementation by:
- Collecting, organizing and analyzing data market information and data to enable effective procurement planning
- Participating in preparing and implementing procurement plans ensure they are consistent and inline IRC procurement Standard Operating Procedures (SOPs)
- Monitor supply market and conduct market surveys & analysis to ensure value for money in procurement.
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- Responsible for implementing procurement plan and strategy and ensuring all procurement needs are met on time in line with GSC and donors’ standards, the role holder will:
- Support the development of procurement specifications
- Process approved Purchase requisitions through the procurement software (BVA) ensuring data accuracy in the system.
- Initiate and process Request for quotations (RFQ) and Request for proposals (RFP).
- Train and certify procurement committee members and participate in tender meetings and evaluations.
- Prepare bids analysis and other bidding documents for approval.
- Conduct negotiations with suppliers that is transparent and documented.
- Review procurement documents for accuracy before taking payment for approval.
- Collaborating with all departments by Coordination with finance, grants and program to ensure smooth and timely procurement
- You will lead the contracting process so that the terms and conditions, and contracting procedures as provided by Global Supply Chain are followed.
- To achieve this, you will:
- Prepare and executing contracts for recommended bidders
- Timely renew qualifying contracts and Master Agreements.
- Execute contracts against set performance indicators
- The role will lead supplier relationships and performance to ensure that Suppliers adhere to Service Level Agreements (SLAs), and that there is precise record keeping. This includes:-
- Maintaining suppliers’ files and documentation in line with SC Documentation SOP.
- Monitoring and documenting supplier performance
- Maintain supplier performance score cards.
Compliance and Ethics
- You will assist in identifying and analyzing compliance risk in procurement processes and in implementing donor rules & regulations for all procurements by:
- Implementing due diligence for suppliers, this includes conducting reference checks, supplier visits etc.
- Providing consistent and constructive support to other departments to ensure compliance with policies and procedures
- Identifying and reporting procurement red flags across the procurement value chain
- Implementing corrective action plans (CAPs) in response to internal and/or external audit queries
Reporting
- You will support timely and accurate reporting by:
- Downloading and ensure PRTS (purchase tracking template) reflects true picture to procurement performed in respective timeline.
- Supporting with developing and updating the procurement plans (assigned) as required.
- Submitting monthly list of commitments to Senior Supply Chain Officer.
- Submit periodic procurement tracking report for specific Grants that you are assigned to.
General Responsibilities
- Attend and participate in trainings identified and organized by your Manager
- Follow any new procedures and guidelines designed in circulars from Country Director
- Report any violations of the IRC Sexual Abuse and Exploitation Code of Conduct (Tanzania and Worldwide) as per the IRC Tanzania reporting mechanism.
- Assist where necessary in undertaking activities that aim to prevent the occurrence of sexual abuse and exploitation of refugees by IRC and other humanitarian workers
- Represent IRC at different meetings as will be assigned
- Assist in control and proper usage of stationery and other items relating to work
- Perform other duties as assigned by your supervisor.
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- Degree in Supply Chain and Logistics Management or Equivalent Logistics related field from accredited college in Tanzania.
- Two years of work experience in supply chain operations (Procurement)
- Strong, excellent computer literacy in Microsoft Application package and ERP knowledge a plus.
- Working experience with international NGO is an added advantage
Skills and Competencies:
- Good collaborator with effective interpersonal and analytical skills
- Experience in procurement plans, strategies, market analysis techniques, procurement and contracting
- Good negotiation skills
- Excellent skills in conducting market analysis and sourcing strategies.
- Able to work effectively in a highly matrixed structure
- Excellent communications skills.
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Professional Standards
IRC staff must adhere to the values and principles outlined in IRC Way – Global Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti-Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.
IRC staff must adhere to the values and principles outlined in IRC Way – Global Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti-Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.
