Job Description

Job Title:  District Program Management Officer  (6 Positions)
Report To:  Regional Technical Coordinator
Work Location:  Mbeya (5), Rukwa (1)

Role Definition
Under the supervision of the Regional Program Coordinator, the District Program Management Officer will guide and monitor the implementation of HIV/AIDS prevention; care and treatment activities supported through the HJFMRI/MHRP program and carried out in alignment with the current Tanzania MoHCDGEC guidelines in selected districts in Mbeya, Songwe, Rukwa, Katavi and Ruvuma regions of Tanzania. The District Program Management Officer will be stationed in the respective districts. The District Program Management Officer will take on responsibilities within the district in terms of providing regular supportive supervision and remediation plans for gaps identified at health facilities. S/he will assist in identifying and supporting capacity development of facility staff, as well as conducting basic M&E activities to monitor care and treatment programs.

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Duties and Responsibilities:
  • Work closely with CHMTs to coordinate program planning, implementation and monitoring of integrated care and treatment services, RCH/PMTCT activities, early infant diagnosis (EID), TB/HIV collaborative activities, as well as VMMC and CECAP activities at facility level and through outreach activities.
  • Build the capacity of health care workers and facilities by performing regular supportive supervision, mentorship and technical assistance visits at HJFMRI supported Care and Treatment facilities in line with project objectives and MoHCDGEC guidelines and in cooperation with CHMTs and RHMTs.
  • In collaboration with Regional Program Managers Coordinators, Outreach Program Officers and HJFMRI Medical and Outreach Advisors, develop and prepare action plans for gaps identified in the HIV/AIDS continuum of care during supportive supervision and oversee the implementation and follow up of said action plans
  • Collaborate with facility and community HBC focal persons, as well as with HJFMRI outreach partners, to strengthen linkages of clients into care and treatment, PMTCT and EID
  • Provide technical assistance on establishment and sustainability of facility QI teams.
  • Effectively work with CHMTs and facility leads to agree on target distribution and ensure regular review of progress to targets and establish regular site level meetings for data review and service quality improvement.
  • Work with the M&E team to ensure availability of M&E tools and their correct use for data recording and reporting
  • In collaboration with Regional Program Coordinator assist districts in data collection and compilation, analysis and reporting to Government structures and HJFMRI in accordance with mandatory report requirements for both Government and HJFMRI
  • Liaise with district pharmacist, district lab personnel and HJFMRI SCM advisor to support supply chain management services and HIV commodity managementthat ensure uninterrupted availability of HIV commodities at all levels within the districts.  Provide technical assistance in monitoring and timely forecasting and ordering process at district and health facility level, as well as distribution and usage of HIV commodities by district councils and health facilities
  • Monitor implementation of all activities in the partners’ approved work plans and budgets in the district.
  • Review partners’ technical reports (activity reports and narrative reports) pertaining to the district assigned.
  • Confirm the activities implemented by the respective district.
  • Perform other duties as required
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Qualifications:
  • Medical Degree is mandatory from a recognized institution and must be registered with the relevant professional body in Tanzania; a postgraduate training in internal medicine or infectious diseases will be an added advantages.
  • 2 years’ experience providing HIV/AIDS clinical care in Tanzania or previous experience working in HIV/AIDS care and treatment or research programs
  • Fluency in English and Kiswahili
  • Basic Competency with Computer Applications [Word, Excel, PowerPoint]
  • Willingness to spend 75% of working hours traveling and working in rural areas of Mbeya, Ruvuma, Rukwa regions
Key personal competences:
  • Self- motivated and able to demonstrate high initiative
  • Strong communication skills
  • Independent, yet still a team player
  • Proven ability for data analysis and program management
  • Dynamic, persuasive and convincing
  • Good interpersonal Skills

Job Description

Job Title:  Community Program Management Officer GBV (1 Position)
Reports to: Program Advisor for GBV and DREAMS Location: Mbeya
Position Overview: 
The GBV Program Officer, be responsible for technical supervision, coordination, implementation, monitoring and reporting of the GBV activities at all HJFMRI supported health facilities in Mbeya, Songwe, Rukwa and Katavi regions and ensure adherence to PEPFAR, Ministry of Health Community Development Gender and Children (MoHCDGEC) and HJFMRI/MHRP’s standards of HIV and AIDS Programme.
The Program officer will work in close collaboration with regional and district teams and other relevant stakeholders including regional and council health management teams (CHMT), social welfare department and police gender desk to effect referrals. The incumbent will oversee and support GBV program for both clinical and community interventions in the Southern Highland of Tanzania.
The incumbent will ensure capacity strengthening in GBV and violence against children (VAC) for health care providers and social workers according to national guidelines and standards to maintain quality service provision among survivors of GBV and VAC. This position is part of a multidisciplinary, cohesive team and requires excellent communication and problem solving skills with travel up to 65% to sites.
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 Roles and Responsibilities: 
  • Provide Strategic and Technical support  in the management and implementation of the GBV program.
  • Provide overall technical support in the design and roll out of the PEPFAR funded Gender and GBV strategies and program.
  • Identifying and work closely with the GBV team to develop the implementing partners’ knowledge and understanding of Gender and GBV as contributors to the HIV/AIDs epidemic, as well as ensuring the development of tools and skill sets that promote effective implementation in these programming areas on the part of those partners.
  • Support implementation of HJFMRI activities addressing GBV and gender norms including interactive, skill-building workshops for service providers, awareness-raising campaigns and other community-level interventions to address the norms and behaviors that underlie GBV.
  • Liaise and Clinical and Community regularly with the relevant authorities, partner organizations, community leaders and beneficiaries in relation to the planning, design and implementation of HJFMRI and partner HIV prevention activities;
  • Develop integrated, innovative and gender sensitive interventions for the provision of comprehensive HIV prevention for vulnerable and key populations, youths in and out of school, and the general population;
  • Provide on-going support through coaching, supervision visits and mentoring to partner organizations and WRP staff in implementing GBV activities;
  • Work closely with HJFMRI Communication Manager to document, consolidate and disseminate knowledge and information regarding best practices, lessons learned, and proven approaches both within and outside of HJFMRI;
  • Develop annual work plans, budgets and reports for GBV activities; and ensure integration of project activities into wider WRP annual plans and the Community Services Department work plans;
  • Provide leadership in working with other key stakeholders (e.g. police, judiciary, etc) to ensure that GBV activities and services are well coordinated
  • Work closely with other implementing organizations to ensure that technical support is well coordinated and managed.
  • Provide technical assistance to other HJFMRI programs including Prevention, HBC, VCT, and other projects as needed;
  • Perform any other assignment or duties that may be required to support the general program.
Qualifications: 
  • Bachelor Degree in Gender, public health, cultural anthropology, sociology, social work, program management or related degree program, [higher degree preferred]
  • At least 4 years’ experience implementing GBV related initiatives which can include a combination of community-based awareness-raising and prevention and/or facility based work developing capacity of service providers to respond meaningfully to GBV.
  • Demonstrated understanding of the link between gender norms, GBV and HIV vulnerability.
  • Demonstrated understanding of the Tanzanian and Southern Highlands contexts
  • Experience with monitoring and evaluation of gender and GBV focused interventions, preferably under PEPFAR.
  • Experience in mentoring and supervising a diverse technical team of staff
  • Proficiency in English required; proficiency in Kiswahili preferred.
  • Ability to travel in country up to 65% of the time.
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Job Description

Position Title: Prevention Program Management Officer (PPMO)
Reports to:  Prevention and Linkage Advisor
Location:     Mbeya
General Overview
Prevention Program Management Officer’s key responsibilities will be to carry out day-to-day activities in designing, planning and implement Key and Vulnerable Population (KVP) programs in Southern Highlands Zone of Tanzania as required. S/he will be responsible for providing technical support to community partners and HJFMRIsupported facilities in clinical care and treatment for KVP services, ensure quality management systems implementation of KVP friendly services provision, and on-site staff training and mentorship. Particular emphasis will be on PEPFAR-supported activities.
This position requires excellent experience in working with KVP programs. Ability to interact well with all KVP targeted beneficiaries, health care workers, and volunteers by facilitating a non-judgmental, non-discriminatory, and non-stigmatizing environment in the program, and to work with KVP regardless of their background.
Duties and Responsibilities

  • Provide technical assistance in the designing, planning, implementation and monitoring of KVP programs.
  • Ensure KVP service provision follow National KVP guidelines and standards to achieve HJFMRI/WRP-T programmatic targets.
  • Monitor uptake of HTS among KVP and treatment including test-and-treat strategies.
  • Identify gaps to improve KVP  reach and uptake of HTS, treatment initialization, linkage to care and retention into treatment services
  • Assist in designing and implementation of strategies to improve provision of comprehensive community based services among KVP including opportunistic infections, TB, STI screening, family planning and overdose management among PWUD/PWID.
  • Supervise and providing technical assistance to community partners in conducting need assessment to improve retention into care and treatment among KVP.
  • Assist technical regional teams for community and clinical partners to strategize and support implementing innovative approaches for index testing and social network testing
  • Monitor regional supplies of KVP commodities to ensure continuous availability.
  • Support technical team for community and clinical partners to improve feedback on referral from health facilities and overall strengthening of care among KVP
  • Participate with community and clinical partner’s teams to implement HIVST testing and Pre-Exposure Prophylaxis (PrEP) services to KVP clients.
  • Work with the technical team to manage and revise program SOPs, tools and jobs aids for KVP according to PEPFAR guidance, National Standards and program need.
  • Support in development of manuscripts, reports, abstracts and presentations to disseminate results of HJFMRI/WRP-T program.
  • Monitor, evaluate and demonstrate KVP programs according to PEPFAR guidance, National Standards and HJFMRI/WRP-T program’s needs.
  • Provide Technical assistance to community partners for creation of Crisis Response team and Network Forum among KVP networks.
  • Prepare training and presentation for health care workers ,community partners ,peer educators on KVP programs during capacity building and mentorship according to PEPFAR guidance and National Standards
  • Liaise with Law Enforcement Authorities and Local Government Authorities in creating and harmonize friendly and safe environment for KVP friendly services provision.
  • Monitor and Evaluate provision of quality GBV services among KVP in the community and at the facility level.
  • Liaise with the SI team to ensure that community program components on KVP are functional (e.g. clarity of indicators, quality of M&E data collection tools, data quality and reporting).
  • Develop and maintain good working relationships with other partners, governmental and nongovernmental, within the districts, regional and at National level
  • Provide technical assistance to other HJFMRI /WRP-T programs including  Clinical, Lab, Research & other projects as needed;
  • Ensure quality implementation of KVP programs and  achievement of results for activities within the HJFMRI/WRP-T project and within partner projects, and collaborate with other HJFMRI program staff to ensure effective teamwork;
  • Participate in development of annual work plans, budgets and reports for community and outreach activities; and ensure integration of project activities into wider HJFMRI/WRP-T and partners annual plans;
  • Build the capacity of the partner organizations and government technical staff to deliver high-quality of KVP programs according to PEPFAR guidance and National Standards;
  • Provide on-going support through coaching, supervision visits and mentoring to partner organizations and HJFMRI/WRP staff in implementing KVP based activities;
  • Document, consolidate and disseminate knowledge and information regarding best practices, lessons learned, and proven approaches in the district;
  • Any other duties that will be assigned by your supervisor
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Qualifications: 
  • Degree in Social Sciences and behavioral sciences (e.g. public health, epidemiology, education/educational psychology, social work, nursing, etc.)or other HIV and AIDS related discipline and/or training in Public or Community Development or relevant Discipline;
  • Minimum of three years’ experience in managing HIV program, particularly community outreach programs including Key and Vulnerable Populations
  • Experience in managing donor funded projects;
  • Experience working with NGOs, FBOs/CBOs at the community and facility level;
  • Knowledge of the current developments and best practices in the field of HIV and AIDS prevention, globally and in Tanzania;
  • Should be able to work under minimum supervision and able to mentor others;
  • Knowledge of proposal development, budgeting and reporting with excellent writing skills;
  • Good communication skills; ability to troubleshoot; ability to work independently;
  • Computer literate (Word, Excel, Internet, PowerPoint).
Position:  Program Assistant, Clinical Services (1 Position)
Reports to: Associate Director, Clinical Services
Location: Mbeya
Summary Job Purpose: 
The Program Assistant is responsible for providing general administrative, logistical, and clerical support functions in order to ensure that program services are provided in an effective and efficient manner. S/he will assist the Clinical Services Department with coordinating non-training activity registrations, action tracking, handling all notetaking and record-keeping duties, including handling incoming correspondences, sorting and forwarding to the AD or Chief of Party (COP) or for distribution to the entire team. Provide general support on a variety of activities including obtaining research or documents, tracking clearances for Department documentation and letters, and providing general support across a range of activities in the Department.
Job Duties and Responsibilities:
● Organizes project files including tracking clearances and signatures on letters for Department documentation
● Supports meeting management for in-person and online meetings (invitations, confirmation of space and participants, etc.)
● Supports biometric registration of participants at non-training activities of the Department
● Obtains documents, reports, etc. as requested
● Conducts basic research activities, including review of literature, research, etc.
● Requests and controls for Department stationery and tools
● Prepares written project documents, templates, and tools
● Performs other duties as assigned
Requirements: 
● Diploma-level certificate in Health-related field, Communications, or Social Sciences; Bachelor’s preferred
● Minimum of three (3) years of specialized (PEPFAR) work experience; work with an International NGO is preferred
● Demonstrated ability to coordinate administrative and logistical support activities
● Prior experience as a program coordinator preferred
● Excellent verbal and written communication skills
● Working knowledge of Microsoft software (Excel, Word, PowerPoint), Google platforms (Docs, Sheets, Drive, Calendar), and WhatsApp
● Knowledge of customer care service principles and practices

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Job Description

Reports to: Senior IT Manager
Location: Mbeya
General Overview:
The IT Service Technician will report to the Senior IT Manager and provide user support on HJFMRI-Tanzania heavy duty printer scanner copier machines. Troubleshoot reported problems or escalate for urgent attention, or advice on the appropriate cause of action.
Duties and responsibilities:
  • Maintains a thorough knowledge of the organization and adheres to all HJFMRI organizational standards.
  • Installs all types of heavy duty printer scanner copiers and configure them on the network.
  • Has to monitor all machines for quality issues.
  • Perform routine and emergency maintenance of all Printers/Copiers within the Program.
  • Responsible for fixing and repairing of all Program Copiers and Printers.
  • Maintain detailed maintenance records of all printers/copiers.
  • Assist in ordering spare parts, control parts stocking and maintains its inventory.
  • Be able to recognize, research, isolate, resolve and share updates on problems.
  • Identify and escalate situations requiring urgent attention.
  • Assist in performing routine preventive maintenance on hardware and software.
  • Assist in troubleshoot minor computer problems.
  • Provides at all times a professional, courteous and rapid response to individual users.
  • Respects confidentiality in discussing staff and partner organizational matters, also maintains confidentiality of HJFMRI and its project, fiscal and personnel related  information.
  • Reports to work regularly and on time.
  • Assists in other duties as needed and directed.
Education and/or Experience:
Diploma from a two-year College or university in Information Technology or Electronics and two to four years related experience and/or training or equivalent combination of technical education and experience.
Computer Skills
The following computer proficiency is (are) required: Internet Explorer; Microsoft Access; Microsoft Excel; Microsoft Outlook; Microsoft PowerPoint; Microsoft Publisher; Microsoft Word; Lotus Notes.
Other Skills and Qualifications:
  • Must hold a technical certification in Canon Heavy duty machines.
  • Experience with servicing and maintenance of copiers and multi-functional heavy-duty printers.
  • Ability to read, analyze and interpret general technical procedures or governmental regulations. Ability to write reports, business correspondence and procedure manuals.
  • Fluent in English and Kiswahili.
  • Knowledge of electronics and ability to read circuit diagrams.
  • Ability to calculate figures and amounts (basic math).
  • Knowledge of and experience with: LANS/WANS; Windows Server Environment; Internet Information Services; backup systems; network/workstation peripherals; print servers; firewalls, spam & antivirus hardware/software; Cascading Style Sheets; computer hardware (replacing hard drives, hardware drivers, etc.)
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Job Description

Job Title:  Community Program Management Officers ( 5 Positions)
Reports to:  Regional Technical Coordinator
Location:  Mbeya (2) Songwe (1), Katavi (2)
General Overview:
The Community Program Management Officer (CPMO) will be responsible for technical program leadership to ensure quality, timeliness, and efficiency of all program deliverables generated and achieved in the Region/District.
The CPMO is the focal person for the community program implementation at the District level and will coordinate and ensure high quality program service deliveries. The CPMO work under supervision of Prevention Advisor and collaborate with Program Technical Leads/Advisors to manage design and implement HIV and AIDS program components and ensure adherence to PEPFAR, Ministry of Health Community Development Gender and Children (MoHCDGEC) and HJFMRI/MHRP’s standards of HIV and AIDS Programming. S/he will facilitate the development, modification, and/or adaptation of appropriate community services strategies, with the goal of improving both clinical and community access to and use of services. The CPMO is expected to collaborate across technical areas to strengthen linkages for the continuum response from sexual prevention, Gender Based Violence, HIV Testing Services (HTS) to Care. S/he will build the capacity of local partner organizations and HJFMRI staff to deliver high-quality community based services in the assigned districts in the Southern Highlands of Tanzania.
Duties and Responsibilities: 
  • Coordinate the overall  design, implementation and management of the HJFMRI/MHRP’s program activities being implemented by the outreach partners;  Liaise and consult regularly with the relevant authorities, partner organizations, health facilities, community leaders and beneficiaries in relation to the planning, design and implementation of HJFMRI/WRP and partner activities;
  • Provide technical assistance (TA) in planning, implementing and evaluating activities undertaken by Outreach partners in the region;
  • Support the development of integrated, innovative and gender sensitive interventions for the provision of comprehensive HIV and AIDS services for key populations and priority populations and their sexual partners;
  • Provide technical assistance (TA) to Clinical staffs, Strategic information officers (SIs), Lab and Research officers, HJFMRI/MHRP’s partners staff on provision of comprehensive community services; active, effective  and well documented referrals for both facility and community based services in the Region;
  • Ensure well alignment and synergies  of program activities HIJFMRI/MHRP’s program implementation areas and ensure that there is no overlap of activities among HJFMRI/MHRP’s outreach partners and other HIV and AIDS  implementing partners;
  • Ensure compliance and adherence of Ministry of Health Community Development Gender and Children (MoHCDGEC) HIV and AIDS guidelines and policies;
  • Facilitate and provide overall leadership and sound advice at facility and community settings and improve client adherence to ART, tracing of MISSAP, and LTFU.
  • Build the capacity of the partner organizations and government technical staff to deliver high-quality community based services;
  • Provide on-going support through coaching, supervision visits and mentoring to partner organizations and HJFMRI/WRP staff in implementing community/outreach based activities;
  • Document, consolidate and disseminate knowledge and information regarding best practices, lessons learned, and proven approaches in the district; Develop and maintain good working relationships with other implementing partners, governmental and non-governmental, within the region;
  • Provide leadership to outreach program officers in the Region and encourage teamwork spirit;
  • Provide ongoing leadership, training and guidance to Outreach Partners’ Program Staff and volunteers to ensure HIV programming and implementation meets MoHCDGEC standards;
  • Ensure ongoing training and service delivery activities are monitored, evaluated, documented and disseminated to relevant stakeholders;
  • Identify, document, consolidate and disseminate knowledge and information regarding best practices, lessons learned, and proven approaches both within and outside of HJFMRI;
  • Collect and review program and financial reports from partners on a monthly/quarterly/annual basis and submit it to relevant levels;
  • Liaise with the M&E Department to ensure that outreach program components are functional (e.g. clarity of indicators, quality of M&E data collection tools, data quality and reporting);
  • Travel within the assigned Region/District/or Sothern Highlands for the purpose of program management, continued service development, implementation and evaluation of service delivery;
  • Perform any other duties assigned in the general support of the program.
Qualifications: 
  • Degree in Social Sciences and behavioral sciences (e.g. public health, epidemiology, education/educational psychology, social work, nursing, etc.)or Advanced Diploma in health/counseling/ psychology/ social work or other HIV and AIDS related discipline and/or postgraduate training in Public or Community Development or relevant Discipline;
  • Medical background is an added advantage;
  • Minimum of three years experience in managing HIV program, particularly community outreach programs including HIV Testing and Counseling, Palliative Care/HBC and IEC/Behavioral Change Communication and OVC support or impact mitigation.
  • Experience in managing donor funded projects;
  • Experience working with NGOs, FBOs/CBOs at the community level; Knowledge of the current developments and best practices in the field of HIV and AIDS prevention, globally and in Tanzania;
  • Should be able to work under minimum supervision and able to mentor others;
  • Knowledge of proposal development, budgeting and reporting with excellent writing skills;
  • Good communication skills; ability to troubleshoot; ability to work independently;
  • Computer literate (Word, Excel, Internet, PowerPoint).

Job Description

Job Title: Community Program Management Officer DREAMS (1 Position)
Reports to: Program Advisor for DREAMS and GBV
Location: Mbeya
Position Overview: 
The Program Officer is responsible for ensuring the integration of DREAMS Initiative interventions within the HJF Medical Research International combination HIV prevention activities, including providing close oversight of CSOs implementing DREAMS interventions in the regions. S/he works closely with CSOs DREAMS Coordinators, Program workers and SI Community Coordinator to ensure the alignment of DREAMS activities and interventions across the project. S/he directly supports the Program  Advisor for DREAMS and GBV  in the design, roll-out and day-to-day management and implementation of community-based prevention interventions with AGYW focusing on social and structural change approaches to HIV prevention in Tanzania; addressing gender roles and cultural norms, behavior change with multiple concurrent partners, and rights-based programming.
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KEY RESPONSIBILITIES: 
  • Build the capacity of the District teams, Facility health workers and community providers health workers to provide services on DREAMS initiative as per the National guidelines
  • Provide technical assistance for DREAMS services through trainings and on site mentorship activities using the national curriculum, guidelines and protocols.
  • Work closely with the project Strategic Information team to ensure regular updates of the DREAMS tracker and accurate and timely reporting.
  • Strengthen referral and linkages between health facility and community service delivery points for the identified AGYW.
  • Support establishment of community and facility Quality Improvement teams to support implementation of AGYW risk reduction plans
  • Strengthen coordination among other DREAM partners in the region.
  • Develop plans and budgets and submit quarterly, annual and ad hoc DREAMS progress reports.
  • Develops and maintain good working relationships with other partners, governmental and nongovernmental, within the four regions;
  • Liaise with the Strategic Information Department to ensure that the DREAMS components are functional (e.g. clarity of indicators, quality of M&E data collection tools, data quality and reporting).
  • Identify and document best practices  Perform any other duties assigned by the supervisor
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Required qualifications
  • Bachelor Degree in public health, cultural anthropology, sociology, social work, program management or related degree program, [higher degree preferred].
  • At least 4 years of experience implementing HIV programs with significant emphasis on adolescent girls and young women; with increasing levels of leadership and management expertise.
  • At least 3 years of experience managing technical and program staff.
  • Excellent written and oral communications skills.
  • Fluent in English and Kiswahili.
  • Ability to travel domestically up to 50%.
  • Expertise in family planning programming desirable.
  • Expertise in behavior change communication, economic strengthening interventions desirable.
  • Experience working with NGOs, FBOs/CBOs at the community level;
  • Knowledge of the current developments and best practices in the field of HIV and AIDS, globally and in Tanzania

Reports to: Communications Manager
Location: Dar es Salaam
Duties and Responsibilities:
  • Develop and implement quarterly media strategies and action points as per HJFMRI’s media strategy.
  • Identify and guide HJFMRI-T key thematic program areas on development of relevant Information, Educational and Communication/ Social Behavior Communication Change (IEC / SBCC) collateral materials
  • Promote the work of HJFMRI-T, through mainstream and social media, managing and updating the content of HJFMRI-T Website, Twitter, Instagram, and all social media handles.
  • Design and layout of creative artworks for different collateral materials and social media platforms.
  • Work with different program departments to copy-write social media messages on daily/weekly activities and achievements.
  • Analyze and monitor social media statistics on a regular basis and provide recommendations to increase reach through evidence-based data.
  • Identify, develop, and maintain excellent relationships with key media players, journalists, and broadcasters in Tanzania.
  • Collate content and create informative and interesting press releases, press kits, newsletters, and related communications materials.
  • Support program teams with innovative ways of presenting plans, reports, and other communications products.
  • Work with the program regional teams and all departments to develop and implement full-fledged campaigns.
  • Identify, document, write, and publish HJFMRI-T’s success stories best practices for various audiences through websites, social media handles, newspaper articles, and media engagements.
  • Coordinate the participation of the Program in key national and international events.
  • Develop and implement effective communication strategies that build loyalty, brand awareness, and client satisfaction.
  • Responsible for planning, coordination, and execution of all high-level VIP interactions.
  • Manage communications service providers as required, assuring the branding is correct as per guidelines and products are of good quality.
  • Respond to communication-related issues in a timely manner
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Key Competencies and skills
  • The Communications Officer must be able to demonstrate the following:
  • Outstanding written and oral communication skills in both English and Kiswahili;
  • Strong writing, editing, proofreading, and translation skills
  • Demonstrate excellent ability to effectively utilize social media channels to reach the intended target audience and build an online presence
  • A wide degree of creativity and excellent skills in graphic design
  • Ability to develop a media and communications strategy and a strong portfolio of previous Media, PR and Communications work;
  • Excellent editorial skills and attention to detail;
  • Must possess excellent organizational and planning skills
  • Professional printing/publishing skills are essential, including the ability to present concepts to mixed audiences
  • Strong knowledge and understanding of current trends in digital media/social media
  • Self-motivated with time management skills
Required educational qualification/ Experience
  • Bachelor’s degree in communications, Journalism, Digital Design and Technology, International Relations, Public Relations, or relevant field.
  • minimum of 3 years of experience in a similar role.
  • Strong knowledge of communication practices and techniques.
  • Must be able to multitask and work well under pressure with the ability to prioritize work issues to meet deadlines with minimal supervision
  • An excellent understanding and good relationship with the Tanzanian media industry;
  • Event management skills is an advantage
  • Experience of working in an NGO is an added advantage but not mandatory

Job Description

Reports to: Logistics Manager
Location: Mbeya
General Overview/Purpose:
  • This position is established to work with others for the effective delivery and efficient transport services for the program staff and activities as required in favor of HJFMR IT operations.
Job purpose: To assist in the smooth running of the programme by ensuring that HJFMRI vehicles are properly driven and maintained
Dimensions:
  • Carry out tasks within guidelines laid down by managers / supervisor.
  • Tasks are usually routine but will require the use of initiative and/or basic planning.
  • Responsible for the proper use of equipment by others.
  • May be responsible for supervising one or more support staff, including basic planning of day-to-day work.
  • Required to gather and give information to supervisors, managers and occasionally members of the public.
  • Impact wider than own team/processes.
  • Contributes to improvements in processes
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Key Responsibilities:
General
  • To be responsible for the HJFMRI vehicles driven and for the safety of passengers and to ensure that the vehicles are kept secure at all times.
  • Ensure that safety belts fitted in the vehicle are maintained in working order and used by passengers.
  • Drive HJFMRI’s vehicles in accordance with Government Legislation, Organizational policy and security guidelines.
  • Record all journeys, service and maintenance information in the vehicle logbook.
  • Ensure that HJFMRI’s vehicles are clean and well maintained, to carry out basic daily checks
  • Ensure that spares, tools, and first aid kits are carried; fuel and water is maintained as required.
  • Report any mechanical problems immediately
  • Ensure that all personal documents are up-to-date.
  • Inform the appropriate staff member when the vehicle documents need renewing
  • Ensure that only HJFMRI personnel are passengers in the vehicles. Fill Liability form in case the passenger is non-HFMRI staff.
  • Make a written report to the line manager of any accident or incident involving HJFMRI vehicle
  • Undertake work related errands on behalf of the office or any staff member approved through your line manager.
  • Undertake any other duties as required, in accordance with the job purpose, to ensure efficient operation of the programme.
  • Other duties as may be assigned by Supervisor.
  • Log book for the vehicle is properly maintained and filled appropriately
  • Work extra/overtime hours as needed according to departmental workload.
  • Dress in a fashion that enables the employee to complete the daily tasks, while maintaining a professional and appropriate appearance.
  • Ensure private use of office vehicles are monitored and billed accordingly;
  • Attend some basic logistics and clerical assignments as may be tasked by a supervisor
  • May be required to work on overtime basis to facilitate program transport assignment on an urgent basis during weekends or holidays;
  • Respect and maintain the relationship of trust required to obtain a high level of security access to offices, homes, and properties of company personnel without supervision.
  • Required to be report on duty on timely as required and sometimes earlier when required to facilitate transport needs;
  • Ensure Oils/fuel level is checked on daily basis. All other gauges, lights, tire pressure are checked and adjusted according to the acceptable standards
  • Accurately complete and submit all necessary paperwork, such as daily dispatch sheets, petty cash items, etc.
  • Transport employees, Distributors, and other individuals as directed, in a safe and responsible manner. This includes departmental training, new employee orientation, shuttle transportation for Distributor training and various activities, shuttle transportation for conventions and conferences, airport runs, etc.
  • Be willing and able to perform tasks without direct supervision that may require physical labor, and possibly the use of hand tools. This work may need to be performed both indoors and outdoors in inclement weather.
  • Ensure Monthly fuel consumption reports and mileage accounting for office is made available regularly
  • Inform appropriately on motor vehicles necessary documents renewals, insurance renewals and others to comply with ethical practice and applicable Tanzanian Traffic rules and regulations as required
  • Ensure motor vehicle general Services are fully made after every 5,000 kilometers and The vehicles are maintained clean always and on regular basis;
  • Any other duty may assigned
Administration:
  • Ensure all the letter and parcels are collected from the post office
  • Assist in the process of visa and work permits, linking with Immigration and civil service departments.
  • Assist in the preparation of monthly and quarterly vehicle reports
  • Liaise with the garage on all vehicle maintenance issues
  • Coordinate the bill and payments of water rates (DAWASCO)
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Qualifications & Experience
  • Education to the level of STD VII or Form IV with Advanced Driving Certificate from VETA or National Institute of Transportation;
  • Sound previous driving experience of two years and above, driving a range of vehicles
  • Valid class “C” driving license
  • Motor vehicle servicing and maintenance skills, including four wheels drive vehicles.
  • Good written and spoken English and Kiswahili
  • Commitment to teamwork, initiative and flexibility and willingness to work outside normal working hours.
Key Competencies
  • A team player who demonstrates patience, flexibility and honesty.
  • Be willing and able to meet tight deadlines and work long hours when required.
  • A self-starter, who is able to plan and manage his/her own work, takes initiative and strives to meet deadlines
  • Be able to work in a multicultural environment.
Reports to: Senior IT Manager
Location: Mbeya

General Overview:
The Information Technology Service Desk Officer reports to the Senior IT Manager and provide user support on HJFMRI-Tanzania computer applications and platforms. Troubleshoot reported problems or escalate for urgent attention, or advice on the appropriate cause of action.
Duties and responsibilities:
• Maintains a thorough knowledge of the organization and adheres to all HJFMRI organizational standards.
• Assist to Complete Knowledge on Designing and documenting databases with Data Modeling.
• Serve as liaison between department staff and the ICT unit to resolve issues reported from staff through itsupport@wrp.or.tz email.
• Assisting in Implementing, administrates and maintaining databases.
• Assist in Troubleshoot computer problems.
• Track and route problems and requests and document resolutions.
• Performs routine preventive maintenance on hardware and software.
• Work one-on-one with staff on applications assistance.
• Provide recommendations on department applications best use.
• Identify and escalate situations requiring urgent attention.
• Perform hardware and software installations.
• Provide on-the-job assistance to new department staff members.
• Provides at all times a professional, courteous and rapid response to individual users.
• Support regular and reliable backups and ensure that the Data backup and system are functioning.
• Respects confidentiality in discussing staff and partner organizational matters, also maintains confidentiality of HJFMRI and its project, fiscal and personnel related information.
• Reports to work regularly and on time.
• Assists in other duties as needed and directed.
Education and/or Experience:
Bachelor’s degree from four-year College or university and one to two years related experience and/or training; or equivalent combination of technical education and experience.
Computer Skills:
The following computer proficiency is (are) required: Internet Explorer; Microsoft Access; Microsoft Excel; Microsoft Outlook; Microsoft PowerPoint; Microsoft Publisher; Microsoft Word; Lotus Notes.

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Other Skills and Qualifications:
  • Ability to read, analyze and interpret general technical procedures or governmental regulations. Ability to write reports, business correspondence and procedure manuals. Fluent in English and Kiswahili.
  • Ability to calculate figures and amounts (basic math).
  • Knowledge of and experience with: LANS/WANS; Windows Server Environment; Microsoft SQL Server; Microsoft Exchange; Internet Information Services; backup systems; network/workstation peripherals; print servers; firewalls, spam & antivirus hardware/software; JavaScript, HTML, Cascading Style Sheets; computer hardware (replacing hard drives, hardware drivers, etc.).
Job Title:  Regional Demand Creation Officer  (5 Positions)
Position Reports To: VMMC Officer
Location: Ruvuma, Mbeya, Songwe, Rukwa and Katavi
Overview 
The  Demand Creation Officer  will assist the HJFMRI VMMC   Officers  in respective regions. The Demand creationl Officer’s primary role is to develop and  oversee  VMMC demand creation strategies in the respective regions.  The position holder will work closely with Regions and councils focal persons  who supervise Peer Educators/Voluntary community Mobilizers (VCMs) and coordinate with other Community Agents of Change including overall planning, coordination and monitoring of all VMMC demand creation activities in the region.  The  Demand Creation Officer.  will work with the VMMC officer and Region or Councils VMMC focal persons to develop and maintain relationships with existing community networks, private sector and CSOs to develop networks of community based demand creation strategies. The position holder will also take the lead in proposing innovations to the VMMC  program to make it more effective in building local capacity for self-sustaining advocacy initiatives.
 Responsibilities
  • Coordinate with VMMC Officers  to access adequate and timely on-the-job training and on-going technical assistance to ensure to Peer Educators, Voluntary Community Mobilizers and partners/CSOs so that they are able to perform demand creation  effectively to achieve relevant objectives and targets.
  • Contribute to development of  training curricula and course outlines, planning logistics of trainings and facilitating training sessions and on-the-job trainings of  PEs, Volunteer Community Mobilizers and other community based cadres that are involved in VMMC demand creation.
  • Work collaboratively with Regions and councils demand creation leads, PEs , Volunteer Community Mobilizers, CSOs and other community networks to develop sustainable demand creation and advocacy strategies and local capacity for sustainability linked to VMMC and EIMC static sites.
  • Support the HJFMRI Demand Creation and Advocacy teams to design, plan, execute and evaluate sustainable demand creation and advocacy initiatives focused on uptake of EIMC and VMMC services led by PEs, Volunteer Community Mobilizers and existing self-sustaining local agencies.
  • Conduct  regular supportive supervisions of PEs, Volunteer Community Mobilzers, to ensure compliance and monitor progress towards meeting objectives working closely with VMMC Officers of respective regions.
  • Prepare a monthly report of key issues on the PEs, Volunteer Community Mobilizers (VCM) program and in consultation with VMMC Officers/regional/council demand creation focal persons suggest concrete actions to improve the demand creation program in the subsequent month.
  • Contribute to the annual work plan and other reprogramming initiatives in the course of the year by identifying new demand creation initiatives suited to existing local resources  and recommend community strategies for program expansion and sustainability.
  • Establish and maintain strategic relationships with VMMC health providers, Civil Society Organizations, the private sector, sub-district Local Government Authority officials, other relevant local agencies that PEs and Volunteer Community Mobilizers work with and influential persons in catchment areas.
  • Attend select stakeholders meetings as a representative of HJFMRI-T to advocate for and provide technical assistance for sustainable demand creation activities.
  • Support program implementation of VMMC and EIMC in other regions, as required.
  • Link in with other HJFMRI programs operating in respective region to ensure the full strength of HJFMRI’s contribution in the region is well represented.
  • Perform other duties as assigned by the supervisor.
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Required Qualifications 
  • Bachelor’s Degree in community development, communication, public health, sociology or other relevant field.
  • At least 3 years’ experience implementing social and behavior change communication or demand creation interventions, particularly in HIV prevention. Experience with VMMC or EIMC promotion would be an advantage.
  • At least 1 years’ experience managing social and behavior change communication or demand creation interventions, including supervision of peer educators, community resource peoples and implementing partners.
  • Demonstrated experience working with Local Government and maintaining good relations with Local Government at district and sub-district levels. Experience with capacity-building of Local Government teams to sustain programs would be an advantage.
  • Demonstrated experience building capacity of individuals and or organizations.
  • Excellent written and oral communication and presentation skills in Kiswahili and English.
  • Demonstrated self-management (i.e. motivation, dealing with pressure, adaptability).
  • Basic computer skills (word processing, PowerPoint, e-mail, Internet).
  • Willingness to live in the mentioned regions.
  • Ability and willingness to travel up to 50% time.

Compliance Officer


Reports To: Compliance Manager
Location: Dar-es-salaam, Tanzania
There is both an ethical component and a programmatic component to the compliance officer’s role. The role is crucial in helping organization manage risk, maintain a positive reputation, and avoid lawsuits.
Main Responsibilities:
1. Facilitate daily review of all payments such as travel advances, advance liquidations, working advances, staff payment requisitions, vendor payment requisitions, petty cash requests, mileage reimbursement requests and others as assigned by the Compliance Manager and controller
2. Assist in review of financial, operational or program processes as directed by the Compliance Manager and Controller and recommend changes to address any identified gaps
3. Assist in program trainings, campaigns, meeting and others as assigned by the Compliance Manager and Controller in order to observe, perform physical inspection and/or verify execution of the activities in accordance to the established SOPs, policies or existing regulations.
4. Assist, in conjunction with the Compliance Manager and Regional Audit Team, planning and/or execution of audits or review projects to strengthen internal controls across all HJFMRI locations. i.e. Southern Highland, TDPF and other.
5. Help in review of staff per diem reports, allowance rates and advance liquidation reports submitted by staff, and recommend policy changes and control changes to further enhance accounting systems in the Mbeya and Dar es Salaam offices.
6. Assist in conducting independent audits and investigations, as needed, at the discretion of the Compliance Manager or Controller. Other duties as assigned by the Compliance Manager, Controller and /or ED
7. Communicate to Compliance Manager/Controller/ ED any noted inconsistency identified during review or in the course of carrying out his/her duties
8. Assist in day to day monitoring and oversight of all aspects for statutory compliance for HJFMRI Tanzania, including local reporting and compliance with applicable tax rules and regulations, as stipulated by the Tanzania Revenue Authority (TRA) and other regulatory bodies within Tanzania.

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Desired Skills and Qualities:
  • Analytical; ability to collect and analyze data (e.g. financial or operational) to establish trends/patterns and identify any variations/deviations from the norm
  • Computer Adept; experienced in use of computer systems and applications such as Microsoft Office Tools (MS Word, Excel, PowerPoint) for analysis, report writing and presentations.
  • Team Player; capable of working with others in a constructive, supportive and productive manner
  • Good Communicator; able to share views, opinions and present matters clearly in a private and/or public setting
  • Flexible; ability to adapt to changing environments and capable of working in different settings (e.g. at office or in the field)
  • Responsible and Accountable; works diligently and able to take ownership of his/her work.
  • Self-driven; capable of thinking creatively and establish own initiatives independently to strengthen the control environment or improve efficiency and effectiveness of program processes
Qualification and Experience:
  • Advanced Diploma/University degree in Accounting, Finance or any other Business Majors from a recognized institution.
  • Investigation skills
  • minimum of 3 years working experience in audit, compliance, accounting/finance or risk management field
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Job Description

Position:      Regional PMTCT and Pediatric Officer (3 Position)
Reports to:  Regional Technical Coordinator
Location:     Rukwa, Katavi and Songwe
OVERALL JOB FUNCTION
To strengthen PMTCT, EID and Pediatric HIV services within the supported region by HJFMRI. He/she will also facilitate HIV prevention, care, treatment and supported services for Pregnant/lactating women, children and adolescent in the region including improvement in Early Infant diagnosis of HIV (EID) among HIV exposed infants. S/he will be responsible to oversee HIV diagnosis in women and partners attending antenatal services (ANC), HIV exposed infants (EID), children and adolescent in the supported region. This entails HIV counselling and testing at all entry points including PITC and EID services, linkage and retention of Mother and Infant pairs, children and adolescents in the regional care and treatment program. On daily basis s/he will work with Regional Health Management team (RHMT) and Council Health Management Team (CHMT) to ensure quality and sustainable health services are provided along the PMTCT/EID/Pediatric and adolescents continuum of care.

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KEY RESPONSIBILITIES: 
  • Ensure HIV testing services are routinely conducted at Reproductive and Child Health clinics (RCH) and other entry points to Pediatric and adolescent clients
  • Work with Regional HJF Technical Manager and District Program Management Officers to ensure Newly diagnosed HIV positive Pregnant/Lactating women, Infants , children and adolescents are linked and retained into care and treatment services
  • Support the region to implement adherence strategies in health facilities and in collaboration with Regional program outreach coordinator ensure monthly tracking of Missed appointment and Lost to follow up of Mother baby pair, Pediatric and adolescent clients.
  • Creatively implement efforts to support health facilities to increase viral load coverage and suppression rate among Pregnant/lactating and children under 15 years of age in care and treatment in the supported region.
  • Work with regional technical manager and DPMOs  and in collaboration with R/CHMT to plan for PMTCT/EID and Pediatric supportive supervision and mentorship activities  Maintain effective liaisons with Regional and District stake holders to ensure achievement of PMTCT/EID and Pediatric targets.
  • Ensure PMTCT/EID and Pediatric HIV activities are provided in accordance with Tanzania National Guidelines.
  • Work with regional technical managers to disseminate materials related to PMTCT/EID and Pediatric HIV/AIDS care and Treatment, including clinical guidelines, protocols, Algorithms, Job Aids and other necessary tools.
  • Ensure integration between TB and HIV services such that there is Intensified TB case Identification, Infection control in the  CTC for all Pediatric clients.
  • In collaboration with R/CHMT ensure quality data collection, verification and timely submission to relevant authorities.
  • Perform any other duties as may be assigned by your supervisors
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PREFERRED QUALIFICATIONS & EXPERIENCE
  • Medical Doctor (MD) with at least 2 years of HIV clinical practice in a recognized public health facility (including internship program).
  • Experience in PMTCT, Early Infant Diagnosis and Pediatric HIV care and Treatment services.
  • Knowledge in Quality Improvement (QI) methods
KNOWLEDGE & SKILLS REQUIRED
  • Ability to communicate clearly in both written and Fluent English.
  • Proficient computer/software skills, including  a command of MS Word and Excel Knowledge, Skills and abilities.
  • Strong interpersonal skills and ability to work with others in a National and local forums and other Implementing partners.
  • Ability to travel domestically for IP monitoring up to 50% of the time.
Position:  Program Assistant, Community Services (1 Position)
Reports to: Associate Director, Community Services
Location: Mbeya
Summary Job Purpose:  
The Program Assistant is responsible for providing general administrative, logistical, and clerical support functions in order to ensure that program services are provided in an effective and efficient manner. S/he will assist the Community Services Department with coordinating non-training activity registrations, action tracking, handling all note-taking and record-keeping duties, including handling incoming correspondences, sorting and forwarding to the AD or Chief of Party (COP) or for distribution to the entire team. Provide general support on a variety of activities including obtaining research or documents, tracking clearances for Department documentation and letters, and providing general support across a range of activities in the Department.

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Job Duties and Responsibilities: 
● Organizes project files including tracking clearances and signatures on letters for Department documentation
● Supports meeting management for in-person and online meetings (invitations, confirmation of space and participants, etc.)
● Supports biometric registration of participants at non-training activities of the Department
● Obtains documents, reports, etc. as requested
● Conducts basic research activities, including review of literature, research, etc.
● Requests and controls for Department stationery and tools
● Prepares written project documents, templates, and tools
● Performs other duties as assigned
Requirements: 
● Diploma-level certificate in Health-related field, Communications, or Social Sciences; Bachelor’s degree preferred
● Minimum of three (3) years of specialized (PEPFAR) work experience; work with an International NGO is preferred
● Demonstrated ability to coordinate administrative and logistical support activities
● Prior experience as a program coordinator preferred
● Excellent verbal and written communication skills
● Working knowledge of Microsoft software (Excel, Word, PowerPoint), Google platforms (Docs, Sheets, Drive, Calendar), and WhatsApp
● Knowledge of customer care service principles and practices

HOW TO APPLY
Cover letters and resumes should be sent by mail through post/EMS/DHL/ or any reliable Courier to the Human Resources and Administration Manager, P.O. Box 6396, Mbeya or sent through e-mail to recruitment@wrp.or.tz
NOTE: To be considered, applicants must put the TITLE OF THE JOB in the SUBJECT LINE. “CVs should not include any reference to marital status, birthplace, or tribal or religious affiliations. Any CVs containing this information will not be considered for employment”. Applications that are hand-delivered will not be accepted. The deadline for submitting the application is August 31st , 2020.
HJFMRI is an equal opportunity employer; women are highly encouraged to apply.