Agency UNDP
Title Programme Finance Associate
Job ID 27927
Practice Area – Job Family Environment and Energy – PROGRAMME MANAGEMENT, Management – PROGRAMME FINANCE
Vacancy End Date 07/01/2020
Duty Station Dar es Salaam,
Education & Work Experience C-HS Graduate or Equivalent – 6 year(s) experience
Languages Required:
Desired English & Swahili
Grade G6
The
Programme Finance Associate works in close collaboration with the
Operations, Strategy and Partnerships Teams, Programme staff in the CO
and UNDP HQ and the projects’ staff for resolving finance-related issues
and exchange of information.
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Duties and Responsibilities
Summary of Key Functions:
• Administration and implementation of programme/operations and financial management strategies;
• Support to management of the CO programme, administration of budgets and functioning of the optimal cost-recovery system;
• Accounting, finance and administrative support;
• Facilitation of knowledge building and knowledge sharing.
Ensures administration and implementation of programme/operations and
financial management strategies, adapts processes and procedures
focusing on achievement of the following results:
• Full compliance
with UN/UNDP rules and regulations and other relevant policies on
financial recording/reporting system and follow-up on audit
recommendations; implementation of effective internal controls, proper
functioning of a client-oriented financial resources management system;
• Provision of inputs for implementation of cost-saving and reduction strategies in consultation with the office management;
• Preparation of cost sharing, and trust fund agreements related to
Environment, Climate Change and Resilience Pillar, follow up on
contributions within the CO resource mobilization efforts.
Provides
effective support to management of the CO programme, administration of
budgets and functioning of the optimal cost-recovery system focusing on
achievement of the following results:
• Presentation of information
for formulation of country programme work plans, budgets, proposals on
implementation arrangements and execution modalities. Entry of data of
new grants into Atlas in the form of Annual Work Plans (AWPs),
monitoring of their status;
• Provision of guidance to the executing agencies on routine implementation of projects, tracking use of financial resources;
• Accuracy verification of Combined Delivery Reports;
• Provision of support to ensure that the CO is HACT compliant: HACT
assessments, Assurance plans, coordination of HACT audits and
implementation of audit recommendations;
• Implementation of the control mechanism for development projects through monitoring of budgets preparation and modifications;
• Tracking and reporting on mobilized resources;
• Preparation of relevant reports;
• Assists in the preparation of cost-recovery bills in Atlas for the
services provided by, elaboration and implementation of the income
tracking system and follow up on cost recovery.
Provides accounting and administrative support to the Programme Finance Unit focusing on achievement of the following results:
• Proper control of the supporting documents for payments and financial
reports for NEX/DEX projects; preparation of PO and non-PO vouchers for
development projects;
• Approval of vendors in Atlas (as Alternate to the Finance Assistant;
• Maintenance of the internal expenditures control system which ensures
that vouchers processed are matched and completed, transactions are
correctly recorded and posted in Atlas;
• Tracking and reporting of mobilized resources;
• Review signed cost-sharing contribution agreements and trust fund agreements.
Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:
• Systematic gaining and sharing of knowledge and experience related to programme management;
• Organization of training for the office staff on programme/operations related issues;
• Synthesis of lessons learned and best practices in programme finance;
• Sound contributions to knowledge networks and communities of practice.
Impact Results:
The key results have an impact on the overall CO efficiency in
programme financial resources management and success in implementation
of programme/operations strategies. Accurate analysis and presentation
of financial information enhances UNDP position as a strong development
partner. The information provided facilitates decision making of the
management.
Competencies
Core Innovation
• Ability to make new and useful ideas work
• Level 3: Adapts deliverables to meet client needs
Leadership
• Ability to persuade others to follow
• Level 3: Proactively seeks and recognizes contributions of others
People Management
• Ability to improve performance and satisfaction
• Level 3: Appropriately involves team in different stages of work and decision-making
Communication
• Ability to listen, adapt, persuade and transform
• Level 3: Expresses information and views with adaptive reasoning and appreciation for complexity and variation
Delivery
• Ability to get things done while exercising good judgement
• Level 3: Takes responsibility for addressing critical situations and delivering core value
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Building Partnerships
• Maintaining information and databases
• Tracks and reports on mobilized resources
• Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work
Promoting Organizational Learning and Knowledge Sharing
• Basic research and analysis
• Researches best practices and poses new, more effective ways of doing things
• Identifies and communicates opportunities to promote learning and knowledge sharing
• Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work
Job Knowledge/Technical Expertise
• Fundamental knowledge of processes, methods and procedures
• Understands the main processes and methods of work regarding to the position
• Possesses knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks (specialized knowledge related to financial resources management, including formulating budgets, maintaining Accounts Receivables and Accounts Payables, reporting).
• Strives to keep job knowledge up-to-date through self-directed study and other means of learning
• Demonstrates good knowledge of information technology and applies it in work assignments
• Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work
Promoting Organizational Change and Development
• Presentation of information on best practices in organizational change
• Documents ‘best practices’ in organizational change and development within and outside the UN system
• Demonstrates ability to identify problems and proposes solutions
• Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work
Design and Implementation of Management Systems
• Data gathering and implementation of management systems
• Uses information/databases/other management systems
• Makes recommendations related to work procedures and implementation of management systems
• Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work
Client Orientation
• Maintains effective client relationships
• Reports to internal and external clients in a timely and appropriate fashion
• Organizes and prioritizes work schedule to meet client needs and deadlines
• Responds to client needs promptly
• Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work
Promoting Accountability and Results-Based Management
• Gathering and disseminating information
• Maintains databases
• Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work
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Education:
• Secondary Education, with specialized certification in Accounting and Finance.
• University Degree in Finance, Business or Public Administration desirable, but it is not a requirement. Part-qualified accountants from an internationally recognized institute of accountancy will have a distinct advantage.
• UNDP Accountancy & Finance Test required.
Experience:
• Six years of progressively responsible financial management experience is required, with knowledge of programme or project finance desirable.
• Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling of web-based management systems.
• Knowledge of IPSAS and/or IFRS required.
Language Requirements:
• Proficiency in English. Working knowledge of other UN language desirable
• Disclaimer
Important applicant information
All posts in the GS categories are subject to local recruitment.
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Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
