Secretary
Post Number : 6TZFSC0712RP
Grade : G-4
Parent Sector : Sector For Administration and Management (ADM)
Duty Station: Dar-es-Salaam
Job Family: Administration
Type of contract : Fixed Term
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Duration of contract : 2 yearsRecruitment open to : Internal and external candidates Only nationals of Tanzania may apply for this post
Application Deadline (Midnight Paris Time) : 23-JAN-2020
UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism
OVERVIEW OF THE FUNCTIONS OF THE POST
Under the authority and the direct supervision of the Head of UNESCO Dar es Salaam Office, the incumbent is responsible for the smooth and efficient functioning of the Head of Office’s secretariat.
The incumbent of the post will undertake the following responsibilities:
Ensure the efficient functioning of the office of the Head of Office by preparing daily agenda, scheduling meetings and appointments with government authorities, institutions, etc.
Review, record, distribute and process incoming mail; follows up on impending actions; routes information and queries for response as appropriate. Respond or draft responses to standard/ routine correspondence and other communications.
Provide secretarial, administrative and logistics support to meetings, committees, conferences etc.; prepare invitation letters; compile and distribute working documents and other material; take notes of internal meetings; make travel and hotel arrangements and prepare travel authorizations/ claims for the supervisor and/or the participants; compile, calculate and prepare cost estimations; prepare standard limited components of budget/ expenditure.
Maintain and update the Office electronic and paper records/files (e.g. information databases, mailing lists, participant lists); classifies and codes material; provides information to colleagues on records management standards and practices; and facilitates file transfers and retrievals. Create spreadsheets and presentations; prepare graphs, charts and other visual aids.
Ensure the liaison between the Head of Office and his/her staff and timely communication with UNESCO Headquarters on the follow-up of activities and relevant administrative issues.
Long Description
Long Description
Long Description
COMPETENCIES (Core / Managerial)
Accountability (C)
Communication (C)
Innovation (C)
Knowledge sharing and continuous improvement (C)
Planning and organizing (C)
Results focus (C)
Teamwork (C)
For detailed information, please consult the UNESCO Competency Framework.
REQUIRED QUALIFICATIONS
Education
Completed secondary, technical or vocational school.
Work Experience
Minimum 3 years of relevant experience in secretarial and/or administrative tasks in administration services.
Skills and competencies
- Excellent interpersonal and communication abilities, including written and oral communication,
- Good IT skills and good knowledge of standard office software packages (MS Word, Excel, etc),
- Ability to work in international teams,
- Initiative, service-oriented, and accuracy,
- Discretion and ability to deal with sensitive issues,
- Flexibility to adjust to different working schedules and priorities.
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Languages
Excellent knowledge of English (oral and written).
DESIRABLE QUALIFICATIONS
Education
Specialized training/certification in secretarial, administrative or related field.
Skills and competencies
Knowledge of UNESCO rules, administrative procedures and standard practices.
Languages
Good Knowledge of Swahili
BENEFITS AND ENTITLEMENTS
UNESCO’s salaries consist of a basic salary and other benefits which may include if applicable: 30 days annual leave, family allowance, medical insurance, pension plan etc.
For more information in benefits and entitlements, please consult ICSC website and UNESCO’s career website.
ASSESSMENT
Evaluation of qualified applicants may include an assessment exercise and a competency-based interview.
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UNESCO applies a zero tolerance policy against all forms of harassment
UNESCO is committed to promoting geographical distribution (last update) and gender equality within its Secretariat. Therefore, women candidates are strongly encouraged to apply, as well as nationals from non- and under-represented Member States. Persons with disabilities are also encouraged to apply. Worldwide mobility is required for staff members appointed to international posts.
UNESCO does not charge a fee at any stage of the recruitment process.
Application Deadline (Midnight Paris Time) : 23-JAN-2020
CLICK HERE TO APPLY
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Driver
Post Number : 6TZFSC0713RP
Grade : G-2
Parent Sector : Sector For Administration and Management (ADM)
Duty Station: Dar-es-Salaam
Job Family: Administration
Type of contract : Fixed Term
Duration of contract : 2 years
Recruitment open to : Internal and external candidates
Application Deadline (Midnight Paris Time) : 23-JAN-2020
UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism
Only nationals of Tanzania may apply for this post
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Under the authority of the Head of UNESCO Dar es Salaam Office, and the direct supervision the direct supervision the Finance and Administrative Officer, the Driver provides reliable and safe driving services ensuring high accuracy of work to the Head of the Office and high-ranking UN officials and visitors, and coordinates routes and schedules work of other drivers.
The incumbent of the post will undertake the following responsibilities:
- Ensure provision of reliable and safe driving services by: Driving office vehicles for the transport of UNESCO Personnel and other high-ranking officials and visitors and delivery and collection of mail, documents and other items; Meeting official personnel and visitors at the airport including visa and customs formalities arrangement when required;
- Ensure cost-effectiveness in the use of vehicle through accurate maintenance of daily vehicle logs, provision of inputs to preparation of the vehicle maintenance plans and reports.
- Ensure proper day-to-day maintenance of the assigned vehicle through timely minor repairs, arrangements for major repairs, timely changes of oil, check of tires, brakes, car washing, etc.
- Ensure availability of all the required documents/supplies including vehicle insurance, vehicle logs, office directory, and map of the city/country, first aid kit, and necessary spare parts in the assigned vehicle.
- Ensure that all immediate actions required by rules and regulations are taken in case of involvement in accidents.
- Perform any other tasks assigned by the Head of Office
COMPETENCIES (Core / Managerial)
Accountability (C)
Communication (C)
Innovation (C)
Knowledge sharing and continuous improvement (C)
Planning and organizing (C)
Results focus (C)
Teamwork (C)
For detailed information, please consult the UNESCO Competency Framework.
REQUIRED QUALIFICATIONS
Education
Secondary Education
Completed national valid Driver’s license and valid defensive driving certificate.
Work Experience
Minimum of 2 years of work experience as a driver in international organizations, embassies or UN system with a safe driving record.
Skills and competencies
- Good knowledge of driving rules and local traffic regulations is essential,
- Ability to diagnose any technical error/ faults may occur in vehicles,
- Ability to provide daily maintenance for the vehicles,
- Ability to fix minor technical faults,
- Familiarity with relevant Power Spectral Density (PSD) communication equipment, computer applications (MS Word, Excel, Power point),
- Good knowledge of the city, local roads and conditions where the Office is located,
- Proven knowledge of driving rules and regulations as chauffeur protocol and courtesies, and local roads and conditions.
Excellent/very good knowledge of English.
DESIRABLE QUALIFICATIONS
BENEFITS AND ENTITLEMENTS
UNESCO’s salaries consist of a basic salary and other benefits which may include if applicable: 30 days annual leave, family allowance, medical insurance, pension plan etc.
For more information in benefits and entitlements, please consult ICSC website and UNESCO’s career website.
ASSESSMENT
An assessment exercise may be used in the evaluation of candidates.
Footer
UNESCO applies a zero tolerance policy against all forms of harassment
Read Also:
UNESCO is committed to promoting geographical distribution (last update) and gender equality within its Secretariat. Therefore, women candidates are strongly encouraged to apply, as well as nationals from non- and under-represented Member States. Persons with disabilities are also encouraged to apply. Worldwide mobility is required for staff members appointed to international posts.
UNESCO does not charge a fee at any stage of the recruitment process.
Application Deadline (Midnight Paris Time) : 23-JAN-2020
CLICK HERE TO APPLY
