§ This position is important in carrying out different finance duties ranging from simple tasks to the complex ones. The tasks may include but not limited to receipting, making payments, preparation of daily returns, preparation of periodical returns, reconciliations, audit assignments, documentations and filling. All these tasks support the finance department to work efficiently and give feedback to all stakeholders (such as shareholders, employees and other interested parties) of the company by providing suitable and sound financial data to support operations and position of the company at any point in time.
Detailed description of the main tasks performed by the job holder:
o To make sure that receipting is done in time and give the receipt to the customer, while the received amount is sent to cashier for banking the same day or at latest the next day.
o To ensure the received amount is posted in the correct code of accounts on the general ledger in order to avoid customer missing services due to wrong posting.
o To check in the bank accounts for any amount transferred via Telegraphic Transfer (TT) and ensure the same being received, posted and approved by CA.
o To make sure that before making payments all supporting documents such Local Purchasing Order (LPO), Delivery Note (DN) duly signed are in place to validate the payments.
o To ensure the invoices after having sufficient supporting are signed by CA.
o To make payments (writing cheques) and give to the Assistant Accounts Officer for sending them for authorization.
o To make sure the authorized cheques are sent to the vendors/supplier by messenger.
o To prepare bank reconciliations.
To make sure supplier’s statements of accounts are in agreement with our general ledger and preparing schedule for the any amount outstanding for discussion on how to settle the balance.
o To liaise with vendors on the daily operations to make smooth running of the finance activities, such as attending calls from telephone companies on queries regarding payments outstanding.
o To make sure that any reconciliation items are cleared in time.
§ Audit Assignment
o To assist in preparing the different account schedules for audit work, such as staff accounts schedules, rent schedules, fixed assets register only to mention a few.
o To attend audit queries, and provide necessary input (such as supporting for the payments made previous) in order to accomplish audit tasks.
o To discuss with CA on how to attend complex issue rose in audit findings.
To assist in finalizing financial reports.
o Preparation of other reports required by the departmental functions.
§ Prepare monthly Management Accounts & Interpret variance reports and expenditure analyses on a monthly basis.
§ Any other tasks that may be assigned by the management.