HR Officer - Africa
Vacancy #: 6211
Unit: TRAFFIC International
Organisation: TRAFFIC International (TRAFFIC)
Location: TRAFFIC - East Africa, Arusha, United Republic of Tanzania
TRAFFIC is the leading non-governmental organization working globally on trade in wild animals and plants in the context of both biodiversity conservation and sustainable development.
TRAFFIC International is a charity and limited company registered in the UK. TRAFFIC’s head office, based in Cambridge UK, provides worldwide leadership, coordination, cross-regional and corporate functions. TRAFFIC’s local engagement is managed through programme offices operating under the auspices of the UK charity, with staff based in a hub office and at other strategic locations where necessary. Programme offices operate within a geographic area of responsibility focused on one or multiple countries where TRAFFIC aims to help deliver priority programme outcomes.
This position will be based in Arusha, Tanzania with 50% home working possible after completion of the probation period.
The salary for this position is USD 25,000 - 27,000 p.a and will be converted and paid in local currency.
The HR Officer – Africa will provide guidance, advice, and general Human Resources (HR) support for TRAFFIC offices based in Africa. Overseeing all elements of the employee lifecycle for TRAFFIC staff, the role will either provide services directly or liaise with the host Organisation to ensure recruitment, inductions, contracting, performance management and HR policies and processes are in place and complied with.
The role will be the sole HR support for our East Africa office (Tanzania) and will work closely with the hosting HR for our Southern Africa office (staff based in South Africa, Madagascar and Angola) and Central Africa office (Cameroon) and any outposted staff in the region.
The role will work closely with the Head – Global HR to provide an efficient HR service to TRAFFIC staff and provide support to the Programme Office Directors (PODs) with regular progress updates and communication on relevant matters for their offices.
1. HR Information Management
• Ensure all TRAFFIC HR policies, procedure and forms are complied with and consistently used. Where necessary, updated regularly in line with local labour laws.
• Ensure that any policies of the host that are applicable are complied with.
• Maintain and update electronic personnel files, including payroll information, ensuring confidentiality and compliance with TRAFFIC’s data protection regulations.
• Maintain copies of all staff payslips and contracts and respond to requests for information for Project Audits.
• Provide HR management information for the Head – Global HR and Office Directors as requested.
• Monitor local employment law developments and keep Head – Global HR and management informed as appropriate.
• Review and grade job descriptions in line with TRAFFIC’s position evaluation process to ensure organisation consistency.
• Manage the recruitment process including advertising, shortlisting, interviewing, and job offer, ensuring all necessary immigration, security, and legal checks are made and local laws complied with. (If hosted, the host will conduct the immigration, security, and legal checks and may be involved in the interview/job offer process).
• Responsible for onboarding of staff and liaising with managers and the Global office to coordinate Inductions.
• Responsible of the exit procedure when staff leave TRAFFIC in liaison with both the targeted office and Global Office (exit interview, handover notes, insurance, etc.).
3. Contract Management including Compensation and Benefits
For offices where we directly employ staff:
• Responsible for drafting and ensuring legal compliance on offer letters, contracts, and administration for all types of employment (permanent, temporary, consultancy, volunteers etc).
• Monitor and ensure that contract extensions and recruitment requests are processed in a timely manner including ensuring they are signed and submitted to IUCN HR in order that contracts are issued on time
• Ensure contract terms and staff handbook/HR policies are updated in line with local legislation as required in coordination with the Head – Global HR/ PoD’s.
• Advise staff regarding compensation and benefits entitlements ensuring compliance with local labour law.
• Administer compensation and benefits for contracts managed locally, providing timely updates to finance regarding updates and adjustments to administration and payroll.
• Support the Head – Global HR/ PoD’s with annual pay reviews and periodic market survey reviews where relevant and in compliance with the TRAFFIC remuneration policy.
• Manage, monitor and process all leave requests ensuring legal compliance.
For offices where we work with a host organisation:
• Responsible for liaising with the host on the monitoring and reviewing of contractual arrangements to ensure they are aligned with TRAFFIC’s Policies.
• Monitor and ensure that contract extensions are processed in a timely manner,
• Ensure up to date copies of host policies are available for staff to access.
• Advise staff regarding compensation and benefits entitlements ensuring compliance with the host and local labour law.
• Liaise with the host to ensure payroll amendments are communicated in a timely manner and that appropriate benefits are correctly in place.
• Support the Head – Global HR/PoD’s with annual pay reviews and periodic market survey reviews where relevant, in compliance with the TRAFFIC remuneration policy and with reference to host processes.
• Manage, monitor and process all leave requests ensuring legal compliance.
• Support and enable the roll out of TRAFFIC systems and processes, such as appraisals, training, and feedback surveys.
• Identify training needs and opportunities for addressing learning and development needs, including providing inhouse HR training in coordination with the Head – Global HR where appropriate.
• Support the Head – Global HR with initiatives to improve the HR Services provided, including talent retention strategies including succession planning.
• Provide support and assistance to managers in dealing effectively with all HR management.
• Support the PODs with any employee relations or grievances that may arise in coordination with the Head – Global HR.
• Have regular catch-ups with the PODs to ensure they are aware of progress and matters relevant to the region.
• Be the contact point for staff if they have any personal or confidential issues.
• • Strong experience working in a generalist HR position in a NGO organisation or charity.
• Knowledge of employment laws in Tanzania and ideally in South Africa, Cameroon, Madagascar and Angola.
• Qualification in Human Resources Management, CIPD level 5 or equivalent
• Proven experience leading recruitment processes in an organised and efficient manner.
• Strong clear and concise communication skills.
• Must be approachable, friendly and open minded about different cultures and ways of working and have good interpersonal skills.
• Ability to use own initiative, work independently, be able to multi-task and deliver on time.
• Must have good accuracy and attention to detail.
• Must be fluent in spoken and written English, other languages skills desirable.
• Strong IT skills, word, outlook and excel skills essential.
Candidates must have the right to live and work in Tanzania, as we are unable to provide a visa for this role.
Applicants are requested to apply online through the HR Management System, by opening the vacancy announcement and pressing the "Apply" button.
Applicants will be asked to create an account and submit their profile information. Applications will not be accepted after the closing date. The vacancy closes at midnight, Swiss time (GMT+1 / GMT+2 during Daylight Saving Time, DST). Please note that only selected applicants will be personally contacted for interviews.
Other job opportunities are published in the IUCN website: http://www.iucn.org/involved/jobs/
IUCN is a membership Union uniquely composed of both government and civil society organisations. It provides public, private and non-governmental organisations with the knowledge and tools that enable human progress, economic development and nature conservation to take place together.
Created in 1948, IUCN is now the world’s largest and most diverse environmental network, harnessing the knowledge, resources and reach of more than 1,300 Member organisations and some 10,000 experts. It is a leading provider of conservation data, assessments and analysis. Its broad membership enables IUCN to fill the role of incubator and trusted repository of best practices, tools and international standards.
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Working with many partners and supporters, IUCN implements a large and diverse portfolio of conservation projects worldwide. Combining the latest science with the traditional knowledge of local communities, these projects work to reverse habitat loss, restore ecosystems and improve people’s well-being.
Closing date: 01 February 2023