Head of Finance
G4S Dar es Salaam, Tanzania
About the job
Remuneration
and benefits will be commensurate with the seniority of the role and in
compliance with company remuneration policy and practice
Main Purpose of Position:
Reporting to the Managing Director, the Head of Finance coordinates the provision of effective financial support services within the business, in compliance with legislation and Company policies and procedures.
Recommended:
Responsibilities:
1.
Ensure business compliance with Company Financial policies in respect
of budget processes. Preparation and timeous submission of the Country’s
annual budget for the Regional Office approval, conforming to defined
budget guidelines and principles.
Maintenance of expenditure within approved levels by ensuring compliance with budgetary control procedures.
2.
Ensure business compliance with Company accounting and administrative
practices, in conformance with legislation and generally accepted
accounting practice.
- Timeous and accurate processing of decentralized accounting transactions on the G4S ERP system, maintaining accurate and detailed records with supporting source documentation.
- Management of the Accounts Receivable function, implementing effective credit control measures to ensure that cash flow is maximized.
- Preparation and timeous submission of accurate forecasts of monthly results, facilitating implementation of proactive measures to obviate unacceptable outcomes.
- Analysis and evaluation of monthly accounts, reviewing actual performance against budget, identifying trends and highlighting variances, providing accurate management information to the Managing Director.
- Implementation of cost saving initiatives
- Effective coordination of litigation, insurance and other claims.
- Oversee the continuous improvement of accounting and financial processes and the development of the team with the goal to achieve best practices and optimal output.
- Develop and oversee accounting policies and procedures to meet both current and future business models.
- Oversee the external audit, review and analyze results and recommend for approval the audited financial statements.
- Prepare the financial annual report.
- Ensure compliance with all internal policies and relevant regulations and ensure filings are completed in a timely manner.
- Develop and oversee the internal review function to ensure that finance and operations controls and policies are complied with in the provincial and field offices.
- Ensure effective follow up processes are in place.
- Preparation and timeous submission of accurate forecasts of monthly results, facilitating implementation of proactive measures to obviate unacceptable outcomes.
- Analysis and evaluation of monthly accounts, reviewing actual performance against budget, identifying trends and highlighting variances, providing accurate management information to the Managing Director;
- Effective coordination of litigation, insurance and other claims.
4. Participate in the design/ development/ review/ implementation and monitoring of the branch/region/national safety plans for each year.
Cash and Risk management
- Manage ongoing banking relationships for maximum efficiency.
- Oversee the cash management function, including banking relationships
- Develop cash flow forecasting and maintain a long term cash forecast.
- Responsible for the management of insurance and risk management program.
- Oversee the annual insurance renewal process and ensure appropriate coverage is maintained at all times.
- Ensure appropriate legal review of contracts and solicit external legal advice as required. Review finance of preferred vendors.
- Ensure the team delivers highest standard of departmental, cross departmental and cross company teamwork and customer service.
- Ensure optimal deployment of resources to achieve business goals.
- Develop finance and accounting team goals that are fully aligned with the company goals.
- Lead and coach the team, recruit and retain high caliber staff.
Read Also:
- Provide ongoing financial modeling and analysis expertise to business partners.
- Lead the financial modeling and analysis to support the development of long term strategic initiatives and business plans.
- Responsible for financial management reporting
- Present monthly and year-to-date financials with accompanying analysis of results.
- Develop regular reporting and analysis, including key performance indicators reports, and conduct ad hoc financial analysis as required.
- Ensure financial management reporting tolls and processes are in place to support the ongoing and future needs of the business.
- Develop and prepare a monthly management reporting package.
- Year end financial statement, monthly, quarterly and annual returns.
- Submission of reports as per requirement, accurate and timely.
- Relevant B degree in Financial Management or Accounting (postgraduate degree highly advantageous)
- Qualified Chartered Accountant
- Minimum 7 years’ experience as Accountant
- Accounting and auditing skills
- Leading People
- Managing Professionally
- Managing Conflict
- Communication (Written and Verbal)
- Computer literacy
MODE OF APPLICATION
Financial Controller
G4S Dar es Salaam, Tanzania
About the job
G4S Dar es Salaam, Tanzania
About the job
Package
Remuneration and benefits will be commensurate with the seniority of the role and in compliance with company remuneration policy and practice.
Remuneration and benefits will be commensurate with the seniority of the role and in compliance with company remuneration policy and practice.
Main Purpose of Position:
To maintain complete and accurate accounting records for G4S in compliance with company policies and procedures.
Key Performance Areas:
1. Control with regard to accurate processing to GL
6. Cash flow management
10. Audit preparations
11. Performance management
13. Health & Safety
14. Tax issues
15. Group Financial Controls
16. Other
Knowledge
● Knowledge of Financial principles and practices
Package
To maintain complete and accurate accounting records for G4S in compliance with company policies and procedures.
Key Performance Areas:
1. Control with regard to accurate processing to GL
- Ensure accurate processing to Date, Department, GL account codes, dr/cr, Supplier/Client
- All general JV are reviewed and necessary support documents attached before approval and final processing
- Daily review of GL to ensure processing is correct
- Opening of new GL accounts as required from time to time, in line with company policy
- All filing of finance related documents are done correctly
- Maintain the GL on Pastel Evolution
- Monitor credit controllers on a weekly basis to address any issued on debtors accounts
- Monitor controller to ensure customers are contacted on daily basis to follow up on outstanding payments
- Ensure customer statements and reminder letters are distributed on a monthly basis
- Daily update of collections report
- Weekly update of debtors reports required by Regional Office
- Ensure that all Debtor recons are done monthly, accurately with necessary documentation (remittance advices)
- Weekly reviews of posting to ensure that postings are done correctly.
- Month end review and sign off of the bank and petty cash reconciliation
- Ad hoc cash counts of petty cash (all departments at Head Office)
- Review unretired petty cash to ensure outstanding support documents are received
- Month end counts of all petty cash
- Ensure actual spend are track against budget and forecast on a weekly basis
- All spend to be approved by relevant Head of Department
- Prepare budget/forecast templates for distribution to department heads
- Review with departments heads
- Consolidation of budget/forecast information into a consolidation budget for the company
- Prepare budget reports as required
6. Cash flow management
- Ensure the preparation of monthly cash flow and 3 months forecast
- Ensure timely payment of suppliers in adherence to the supplier credit terms and inline with the cash flow plan
- Statutory payment priority included CIT, PAyroll, Pension, VAT etc
- Monthly check the GL for any additions and ensure the necessary Capex approvals are on the Capex file
- Monthly check any capex disposal and ensure necessary approval is on the Capex File
- Ensure month end reporting dates are communicate to the finance team
- Proper planning to ensure regional month- end reporting due dates are adhered to
- Ensure month end stock take are conducted and count and variance reports submitted for review and signoff
- All processing is completed by the 2 nd working day and closing of the period on pastel evolution.
- Ensure month end reconciliations are done and updated in the required format.
- Ensure retained earning reconciliation are compiled every month
- Review supplier files to ensure all supplier accounts are reconciled to a statement
- Month end revaluation on pastel evolution
Read Also:
- Prepare month end reports for review by Executives
- Actual vs budget and forecast variance explained
- Ensure reports are compiled by 3 rd working day of the month
- Preparation of data to be loaded in to BPC (2 data loadingtemplate to be completed)
- Review of data before loading into BPC for accuracy
- Loading of data into BPC
- Review and check numbers are correctly loaded.
- Check intercompany matching report and ensure no variances are reported
- Lock BPC for month end reporting
- Intercompany accounts (payables):
- Confirm all intercompany balances by the 3 rd working day
- Ensure statement and invoices are received and filed
- Reconcile all intercompany account to statements
- Intercompany accounts (receivables)
- Statements to be submitted to partner by 2nd working day
- Balances confirmed by 3 rd working day
10. Audit preparations
- Ensure company record keeping is done accurately
- Ensure company is audit ready at all times
- Communication with company auditors
- Ensure company is audit ready
- Provide all required support to external auditors/tax consultant
11. Performance management
- All staff reporting to you are in possession of a job description
- Performance review bi-annually
- Ensure company policies and procedures are in in place
- Annual revision of all finance policies and procedure in line with Group Company policies and procedures
13. Health & Safety
- Ensure compliance to company policies and procedure
- Ensure your direct reports are update with all policies and procedures
- Regular discussion with staff on health and safety issues
- Ensure all hazards are reported immediately in terms of company policies and procedures
14. Tax issues
- Ensure compliance to all relevant tax requirements
- Monthly corporate tax computations are performed
- Ensure provisional corporate tax returns :
- Provide all relevant information to tax consultants and tax computations are reviewed before approval
- Ensure provisional tax returns are filed on time
- Ensure provisional tax payments are done on time
- Ensure information is provided to tax consultants on time
- Final tax computation reviewed before approval
- Ensure annual tax returns are filed on time and payments are done as required
15. Group Financial Controls
- Ensure the submission of Group financial controls by 22nd of every month
- Balance sheet reconciliation
- TB to BPC reconciliation
- Submission of various GFC
- Sending reminder to relevant department Heads on workday 1 reminding them of the GFC reports required by the 15th working
16. Other
- Ensure annual insurance for business is renewed on time.
- Statutory returns (VAT, PAYE, SDL, PPF, NSSF, WCF) are correct and submitted on time
- Stock counts on a monthly basis
- Uniforms stock - check the excel support is updated on a monthly basis with the movement.
- Perform other finance related duties as required.
Knowledge
● Knowledge of Financial principles and practices
● Knowledge of how to perform reconciliations
● Knowledge of company policies and procedures
● IFR standards
Skills
Attributes
MODE OF APPLICATION● Knowledge of company policies and procedures
● IFR standards
Skills
- Excel
- Basic computer – Windows,
- Microsoft office
- Communication English (verbal and written)
- Delivering on objectives
- Dealing with complexity
- Team work
Attributes
- Correspond with Debtors about collections
- Follow up on outstanding issues on Debtor statements
- Collections of Debtor cheques/cash
- Honesty & integrity
- Self-driven
- Goal orientated
- 3 to 5 years financial accounting or relevant experience would be deemed appropriate for the level of the position
Cost Accountant
Package
Remuneration and benefits will be commensurate with
the seniority of the role and in compliance with company remuneration
policy and practice.
Main Purpose of Position:
The review and analysis of labour costs from actual operational trading and for prospective clients and calculating costing for tenders and national quotes.
Main Purpose of Position:
The review and analysis of labour costs from actual operational trading and for prospective clients and calculating costing for tenders and national quotes.
Key Performance Areas:
Quotations & costings
Triangle balancing
Assist with budget and forecast process
Others
Knowledge
Skills
Quotations & costings
- Gathering all necessary information regarding a costing
- Understanding the requirement and confirming with Ops that this is achievable
- Completing the necessary costing template
- Assisting with regional daily quotes for current customers
- Ad hoc sundry quotes
- Updating regional information database
- Calculate sundry ad hoc rates annually
- Compiling monthly profitability’s per site
- Assisting with analysing and investigating any anomalies
- Distributing profitability’s to Ops
- Improvement action plan and the tracking thereof
- Comparing actual profitability with budgeted and optimal GM%
- Updating ‘live’ wage models to always be able to compare optimal wages with budget & actual
- Assisting with PI calculations
- Comparing PI calculation with actual profitability
- Drafting final PI letter to be sent to customer
- Updating regional PI tracker
- Following up with Ops on outstanding PI’s
- Create, update and manage customer files with contracts, contract schedules, important correspondence, costings, quotations, etc.
- Update and maintain regional data bases
- Update contract schedules for FM approval
Read Also:
- Overall assistance if necessary
- Uploading financial packs
Triangle balancing
- Detailed triangle balancing with financial accountant, AR & ER
Assist with budget and forecast process
- Compare budgeted/forecasted results to actual or expected results in order to identify inaccuracies.
Others
- Assistance with bid costing & mobilization cost tracking
- Assistance with business plans and models
Knowledge
- Knowledge of Financial principles and practices
- Knowledge of financial controls and audit standards
- Knowledge of how to perform reconciliations
- Knowledge and/or understanding of different costing principles
Skills
- MS Office Computer skills (Excel Advanced)
- Analytical skills
- Working with complexity
- Planning and Coordination
- Managing conflict
- Delivering efficiency
- Delivering performance
- Managing professionally
- Time management
Read Also:
- Awareness of the market environment
- Acting professionally
- Driving change
- Leading people
- Customer thinking
- Collaborating and co-operating
- Minimum B. Com degree
- 2 to 5 Years management and/or cost accounting experience would be deemed suitable for the level of the position.
