Regional Emergency Coordinator
Overall purpose of the role:
The Regional Emergency Coordinator (REC) assists in the development and strengthening of emergency preparedness and response within the region through the provision of technical support and quality assurance to all emergency programmes within the East Africa and Great Lakes (EAGL) region on a need and request basis. The role envisions the provision of technical support and quality assurance through analysis of regional crises and needs within the region, facilitation and roll out of country
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The responsibilities listed in the Advertisement are not exhaustive and may be readjusted according to operational needs but will remain in line with the overall purpose of the role:
Emergency Preparedness, Response and Monitoring
- Facilitate the Emergency Preparedness and Response Planning (EPRP) process of country teams, supporting the country program with the finalization, feedback process, approval and recurring review processes of the EPRP documents as well as follow-up on progress against the execution of the associated Preparedness Action Plan. This also includes the facilitation of EPRP development or update workshop;
- Develop a regional emergency preparedness perspective through analyzing the regional EPRPs and identifying hazards and threats that could affect neighboring countries. Lead on the development and maintenance of a regional emergency-risk monitoring and preparedness tool. Where required, the REC will also advance a regional approach to risk reduction and/or resilience in coordination and collaboration with other Regional Coordinators and enable the streamlining and/or implementation of that approach in existing country operations and programs;
- Provides policy and program advice related to emergencies, including on management related issues. Provides direction and guidance to country offices in the implementation of emergency preparedness measures, which strengthens preparedness and response mechanisms in the country faced with impending emergencies;
- Support the speedy setup of an emergency response through reviewing proposals for funding requests from DRC HQ’s Emergency Units. Assist country teams in liaising with DRC’s Emergency Unit on specific support for country-led emergency responses;
- Support the conduct of Real-Time Evaluations (RTE) for country-led responses and ensure that lessons learned from the RTE are actively fed back into the preparedness process;
Capacity Development and Strengthening
- Support the continuous assessment of emergency response capacity and competency needs and facilitate/assist in the development of competency building tools and training resources in addition to providing emergency response training to countries as required/identified;
- In close coordination and collaboration with the Regional Head of Finance and Admin and the Regional Logistics and Procurement Manager, provide support and training with respect to procurement, supply chain and asset management in emergency operations;
- In coordination with HR, lead the roll out of the EAGL’s Regional Surge Roster also in collaboration with other relevant Regional Coordinators and support further updates and adjustments of relevant policies and SoPs as required;
- Support all countries to conduct Annual Integrated Emergency Response Needs Assessments or undertake needs assessments in the case of new emergencies/projects/programmes as required or identified;
- Collaborate with other relevant colleagues at both country and regional levels to explore and pilot new response modalities or approaches (i.e. CVA for emergency responses);
- Support existing/new operations in emergency response – assist in staff recruitment, setting up systems, and planning and starting activities;
- The REC, may, on temporary basis, be given overall responsibility for a specific DRC humanitarian response within the region. In such case, the REC will have the overall organizational, financial and administrative responsibility of that particular DRC Programme, including the overall responsibility for security planning and implementation of security precautions.
- Support country offices in the development, review and amendments of proposal for emergency responses. Contribute and/or lead when necessary the design of regional proposals in collaboration with Grant and relevant Regional Coordinators;
- Provide trouble-shooting in existing operations facing bottlenecks in programme implementation;
- Ensure countries are using and able to use correct emergency tools including monitoring and evaluation tools;
- In close coordination with Regional Technical Advisors, ensure response activities are appropriate across all sectors and that protection is mainstreamed across emergency response in EAGL;
- Ensure all emergency response programmes are adhering to standards and best practices in emergency response including HAP/CHS standards and DRC protocols.
Regional Strategy, Coordination and Representation
- Provide Senior Management Team, and relevant CDs with updated information on ongoing/emerging humanitarian crises and needs within the East Africa and Great Lakes region;
- Identification and prioritization (continuous) of geographical areas for assessment and response, both new and existing;
- Participate as relevant – depending on ongoing tasks – in coordination mechanisms throughout the region and represent DRC as requested;
- In close coordination and collaboration with the Regional Security Adviser, assist in assessing access possibilities to new areas, or areas with limited/no access, as needed;
- Support link between CO team and HQ technical advisors to facilitate technical support and consistency in donor relations/fundraising efforts,
To be successful in this role we expect the following experience and technical competencies:
- At least seven years of INGO or other agencies emergency response experience in insecure environments, including at least three years of senior management experience (programs, HR and budgets). Additional experience with Advisory roles an advantage;
- University degree with advanced training or technical qualification in relevant line of work/sector
- Extensive experience in the development, facilitation and roll out of emergency preparedness and contingency planning;
- Relevant technical and management expertise/experience in the delivery of large multi-sectors humanitarian programming in complex settings including through Rapid Response Mechanisms (RRM). Technical knowledge in the sectors of Food Security, WASH, Shelter/NFI, Protection/CCCM and/or Cash & Voucher Assistance (CVA) an advantage;
- Hands on knowledge of rules and regulations of key Donors along with proposal design experience under ECHO, OFDA, Danida, UNHCR and Humanitarian Funding mechanisms;
- Strong analytical, organizational, management and leadership skills combined with critical thinking;
- Good communicator and proven diplomacy with all types of stakeholders;
- Ability to work independently, but also coordinate effectively as part of a team;
- Ability and willingness to work and live in diverse, challenging and potentially unstable environments;
- Fluent and articulate in spoken and written English. Ability to speak in French a strong asset;
- Strong computer skills (MS Word, Excel, Outlook and Power Point).
Moreover, in this position, you are expected to demonstrate DRC’ five core competencies:
- Striving for excellence: You focus on reaching results while ensuring an efficient process.
- Collaborating: You involve relevant parties and encourage feedback.
- Taking the lead: You take ownership and initiative while aiming for innovation.
- Communicating: You listen and speak effectively and honestly.
- Demonstrating integrity: Upholding and promoting the highest standards of ethical and professional conduct in relation to DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment.
Duration: 1 Year renewable subject to Performance and Funding.
Contract: Salary and conditions in accordance with the Danish Refugee Council’s Terms of Employment for Global Expatriates; For National staff DRC’s Terms of Employment for National staff in their respective country as per duty station. This position is graded as Non-Management Band F.
Start Date: 15th December 2020
Duty Station: Position to be based in either of the following locations; Nairobi, Addis Ababa, Djibouti ville, Bujumbura, Dar es Salaam, Goma, Kampala or Mogadishu with frequent travel within East Africa and Great Lakes Region. This position is non-accompanied.
Reporting: This position reports to Deputy Regional Director.
Commitments: DRC has a Humanitarian Accountability Framework, outlining its global accountability commitments. All staff are required to contribute to the achievement of this framework (http://www.drc.dk/HAF.4265.0.html). All DRC staff must be committed to the Red Cross Code of Conduct, as well as the Core Humanitarian Standards.
Gender Equality: DRC is committed to achieving gender parity in staffing at all levels. In light of this, women candidates are particularly encouraged to apply to bridge the gender gap.
Equal Opportunities: DRC is an equal opportunity employer. We value diversity and we are committed to creating an inclusive environment based on mutual respect for all employees. We do not discriminate on the basis of age, sex, disability status, religion, ethnic origin, colour, race, marital status or other protected characteristics.
Applicants must send a cover letter (max 1 page) and an updated CV (max 3 pages) in English. Cover letter should outline your personal motivation for applying and your key qualifications for the position. Apply online on our page Current Vacancies at www.drc.ngo. Applications sent by email will not be considered.
The deadline for submitting the application is 26 November 2020
Categories: WASH Assistant- Water/Sanitation
Start Date: ASAP
Duration: Until 30-06-2021
The main activities will include
• To provide day to day supervision of construction of WASH facilities including construction of various types of community latrines i.e. household latrines, the family shared latrines, child-friendly latrines, people with special needs latrines, installation of handwashing facilities, decommissioning and replacement of full latrines at Nduta camp and implementing WASH activities at the selected host communities.
• To provide managerial function during execution of the WASH project in order to ensure the highest quality standards directly in line with SPHERE Standards and engineering standards are met.
S/he collaborate with respective other Managers of different sectors in guidance and strengthening WASH programming.
Key Responsibilities and Tasks
• Work with local leaders at community levels in identifying, mobilizing, and sensitizing target communities for water, sanitation, and hygiene promotion.
• Work with the Hygiene and Sanitation clusters at community levels in identifying, mobilizing, and sensitizing target communities for sanitation and hygiene promotion.
• Create linkages between the communities and the project, the local government extension staff, and the target communities in Water, Sanitation, and Hygiene Promotion.
• Together with the government extension staff, specifically, the Health Assistants (HAs), Village Health Teams (VHTs) play a lead role in mapping out communities for village sanitation improvement, especially during CLTS/PHAST role out exercise.
• Mobilization of beneficiary/communities to maintain the established/rehabilitated/protected water sources.
• Formation and training of Water supply and sanitation committees for the established/rehabilitated/protected water sources.
• Participate in the collection of useful data success stories and beneficiary lists as required.
• Participate in preparing monthly/quarterly/annual highlights/reports and proposals for donors.
• Presenting technical data or project results; both technical and non-technical.
• Keeping track of the progress of projects from beginning to end - from feasibility, to design through to construction and handover.
• To support WASH officers in leading the training to the WASH committee (Burundians) related to hygiene and sanitation issues.
• Supporting Hygiene and Sanitation officers in leading the WASH distribution team in the distribution of various kits in order to serve in a proper way.
• Together with the Hygiene and Sanitation Officer, WASH Assistant is required to do proper daily supervision of construction of sanitation facilities i.e. construction of various types of latrines including household latrines, the family shared and PSN latrines, decommissioning and replacement of full family shared latrines and installation of handwashing facilities.
• Together with the WASH Engineer, WASH Assistant is required to participate in performing the geophysical surveys, designing the water network, the establishment of BOQ, and supervise the construction of water network with proper fittings as well as the establishment of COWSO for project sustainability.
• Assist WASH Officers in the inspection of sanitary facilities in household latrines, the family shared latrines as well as boreholes, shallow wells, and water pumps, and other water supply systems to ensure they are operational.
• To ensure that all work is carried out in a way that is sensitive to community needs and gender issues. In particular, to promote the full and equal participation of women in all aspects of the work and to ensure that DRC’s response is in line with the needs of the refugees.
• To ensure that work aims to meet Minimum Standards and adheres to DRC’s emergency guidelines and protocols.
• Assists the partners/communities in identifying their capacity building needs and facilitate appropriate capacity-building measures (formal and informal means) to enhance local capacity and program sustainability.
• Conduct training to COWSO on water project management and sustainability.
• Conduct CLTSH training to community health committees and communities to reduce open defecation and communicable diseases.
• Conduct training to local artisans on latrine construction.
• Work in close collaboration with the partner agency and the local authorities to ensure that participatory approaches are used throughout the project cycle management.
• Representation of DRC at Water, Hygiene, and Sanitation exercises in the field.
• Ensure integration of WASH activities with other DRC sectors.
• Coordinate with WASH counterparts in Nduta camp in the implementation of common funded projects.
• Ensure good representation and reputation of the WASH Sector at all levels.
• To ensure that work aims to meet Minimum Standards and adheres to DRC’s emergency guidelines and protocols.
• Actively participate in internal coordination meetings in the camps and other locations when needed.
• Together with the WASH Manager, initiate the development of project concept notes and proposal documents with respect to water, hygiene, and sanitation.
• Develop the project’s M & E tools for monitoring water, sanitation, and hygiene promoters at the community level.
• Develop database system and data collection tools and ensure quality data collection, data entry, and undertake analysis and produce reports.
Project implementation and reporting
• Ensure hygiene and sanitation standards are met in accordance with SPHERE, UNHCR, and Tanzania National standards.
• Prepare WASH daily, weekly, monthly, quarterly, annually reports, and timely submission to relevant authorities.
• Execute other duties as assigned by the supervisor.
• Work with Community-based Hygiene Promoters and local leaders to ensure proper dissemination of information on water issues to beneficiaries for improvement.
• Uphold DRC’s code of conduct and principles of accountability.
• Develop and agree on own performance objectives, targets and ensure appraisals are conducted on the set targets as required.
• Conduct daily field visits to support other field staff on the implementation of WASH.
• Support the WASH Engineer/Officers to monitor financial commitments and expenditures against budgets and provide timely feedback on budget follow-ups on a daily/weekly/annual basis especially on water, hygiene, and sanitation.
• Initiate procurements and make follow up with the line supervisor to ensure their execution.
• Contribute to grant management of all WASH projects through management of day to day project expenditures.
• The WASH Assistant (Water Hygiene and Sanitation) reports to the Line supervisor
• Minimum of Diploma in Water Supply Engineering, Environmental Engineering, Civil Engineering, or WASH-related course from a recognized institution. Bachelor’s degree is an added advantage.
• At least two years’ experience in implementing WASH projects specifically in areas of water, hygiene, and sanitation.
• Thorough knowledge of WASH national and international standards.
• Strong competence in English literacy.
• Proven skills in computer programs (Word, Excel; Epanet, Auto card, etc)
• Strong interpersonal and communication skills.
• Excellent skills in report writing and meeting deadlines.
• Demonstrated ability to work in an emergency.
• To establish effective working relations with other team members and other stakeholders.
• Proven commitment to accountable practices.
• Knowledge of working in challenging environments.
• Proven ability to manage large varied workloads and deal constructively with stress and periods with long hours.
• Proven ability to prioritize tasks, meet deadlines, and work with limited supervision.
• Proactive, stable, and robust character and a good team player.
• Excellent communication skills, calm, and a good sense of humor.
• Excellent interpersonal skills and demonstrated ability to establish effective working relations at all levels.
By working in DRC, you will be joining a global workforce of around 8000 employees in 40 countries. We pride ourselves on our:
- Professionalism, impact & expertise
- Humanitarian approach & the work we do
- Purpose, meaningfulness & own contribution
- Culture, values & strong leadership
- Fair compensation & continuous development
If you have questions or are facing problems with the online application process, please visit drc.ngo/about-us/job-and-career/support-for-job-seekers.
Application due: 11/30/2020.