Job Title: Receptionist Cum Office Assistant
Tracking Code 750-566
Job Description Tracking Code 750-566
The Receptionist Cum Office Assistant is responsible to answer and redirect all calls to PCI Tanzania, welcome clients and direct them accordingly to the relevant office and or person. Performs administrative work for management and assists the Administration Officer with various administrative functions.
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The Successful candidate will be based in Dar Es Salaam will report to the Administration Officer.
KEY RESULTS AREA
- Managing the Reception and PCI clients
- Office Management and Administration
- Support day-to-day office functioning, including reception of external visitors or service providers
- Support the Admin Officer on various administrative functions.
- Ensure that the reception area is well kept (neat and tidy) projecting a professional work environment
- With respect and courtesy, receive visitors to the office and direct them appropriately i.e responses to inquiries
- Maintain a record of the visitors to the office; ensure that the visitors Book is signed
- Manage Country Directors Diary and assist on the secretarial duties of the CD.
NEW JOB OPPORTUNITIES (1,316+ POSTS)
- Receive and distribute incoming mail to PCI Tanzania staff and arrange for collection/delivery of all outgoing mail including pouches via National and International courier service provider.
- Maintain the Call Register, Trip Reference Register, Outgoing Letters Reference Register and ensure that all out-going phone calls are noted
- Date stamp all correspondence received at the office and ensure that mail is always first routed to the Country Director
- Maintain a filing system at the office; ensure that a copy of all incoming/ outgoing correspondence, utilities bills, etc. are filed chronologically
- Send/receive pouches to other PCI offices;
- Ensure that the telephone, fax, photocopier machines and printers are in a state of good repair. Immediately report any faults and liaise with service providers to ensure that PCI receives quality services
- Compose and type letters directed by management
- Develop and distribute meeting notices, minutes and follow up items
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NEW JOB OPPORTUNITIES (1,316+ POSTS)
REQUIRED QUALIFICATIONS:
Diploma or certificate in, Business Administration, Office Management or other relevant field
3 to 5 years of relevant professional experience.
HOW TO APPLY:
Please visit our website and include a detailed CV with copies of relevant testimonials and cover letter
DEADLINE:
A first review of candidates will happen after July 15th, 2020.
PCI is an Equal Opportunity Employer. Only Successful Candidates will be contacted
Job Location Dar es Salaam, Tanzania, United Republic of
Position Type Full-Time/Regular
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Position: Director of Finance & Administration
Tracking Code 749-566
Job Location Dar Es Salaam, Tanzania, United Republic of
Position Type Full-Time/Regular
Job Description
The Director of Finance & Administration will ensure compliance with PCI policies and procedures in the management and operations of programs in Tanzania. S/he will also manage the financial resources to ensure availability, reasonableness, and effective utilization in the implementation of programs.
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NEW JOB OPPORTUNITIES (1,316+ POSTS)
Key Duties & Responsibilities:
- Manage the financial & Administration function of the organization including, effectively managing cash treasury and forecasts – review of cash tracking tool, request funds, projection of spending using appropriate tools.
- Supervise daily program financial operations, including cash flow management, timesheet records, financial reporting, and monitoring of budgets and expenditures
- Oversee bank operations – facilitate opening or closing bank accounts as needed, manage operations including signing authorities, review bank reconciliation.
- Ensure all transactions are accurately coded by expense code, activity code and cost center into ACCPAC including review and recording of IO entries.
- Coordinate month-end reconciliation of general ledger control accounts
- Oversee the preparation of the FOFR form each month to be sent to IO along with other information as per the monthly reporting checklist.
- Reconcile trend reports field v/s International Office to ensure match / in-line.
- Develop departmental work plans and oversee the development of individual work plans for Finance & Administration staff.
- Coordinate the establishment of mechanisms to document and disseminate existing and newly established systems to staff.
- Liaise with CFO and Regional Director of Finance to solicit, identify and engage a local auditor
- Prepare and share with country director and program staff on a monthly basis a report on budget v/s actual and actual v/s MDRT projections.
- Reconcile budgets with actual to the cash tracking tool. Generate and reconcile field Grant to Date report to cash tracking tool from IO.
- Provide supervision to Administration staff.
- Oversee preparation of monthly payroll including proper allocation of time from completed timesheets and LDS and other employee benefits.
- Oversee VAT application processes working with the finance team.
- Assist Country Director in strategic and operational plans and development.
- Maintain relationships with stakeholders such as Banks, WCF, NSSF, Tanzania Revenue Authority, District Executive Directors, District Commissioners etc.
- Cover for Country Director during periods of absence.
- Oversee the procurement function for PCI Tanzania for all the offices in-country.
- Support the senior management team to engage with key national stakeholders as necessary (e.g, Ministry of Education Science and Technology and the President’s Office Regional and Local Government)
- Work with the Country Director in program work planning, budgeting, performance management, risk management, monitoring and evaluation, and strategic communication
- Implement and maintain systems (financial & administrative) and internal control. Ensure compliance of donor and statutory regulations.
- Review of budgets and projections in line of donor and IO requirements. Oversee and manage audits – IO and statutory.
NEW JOB OPPORTUNITIES (1,316+ POSTS)
Required Qualifications:
- A Bachelor’s degree in accounting, finance, business administration, and or financial management (BCom, BSc, BAF, BA etc.). Candidates with a master’s degree is a plus (MBA, MSc, MA etc.).
- Professionally Qualified Accountant (CPA, ACCA, or CMA) registered with the appropriate professional governing authority.
- 10 years management accounting experience, audit experience, dual reporting relationship experience, fluent written and spoken English, automated and integrated accounting packages experience.
- Experience leading large teams across multiple locations and managing program that achieve results, with a focus on adaptive management
- Experience working with USG funded projects (USAID, USDA, DOD) is an added advantage.
- Experience managing and coaching direct reports
- Demonstrated leadership skills, versatility, and integrity
NEW JOB OPPORTUNITIES (1,316+ POSTS)
DEADLINE:
The first review of candidates will happen after July 13th, 2020
PCI is an Equal Opportunity Employer. Only Successful Candidates will be contacted.
